DeKalb Preparatory Academy

Governance Committee

Regular Meeting - Tuesday June 14th, 2022 @6:30 PM

Meeting Agenda

Welcome and Call to Order 1 minutes

The meeting will be called to the order. 



Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

In Attendance 1 minutes

The following committee members are present:

Approval of Minutes from May 23, 2022 5 minutes

Minutes attached here for convenience

Committee Chair report 5 minutes

Report of the committee health


Attachments

Strategic Plan 5 minutes

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

School safety plan 5 minutes

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

Communications/Internal control policy 5 minutes

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

Website Compliance 5 minutes

Status of website compliance check and notes of missing items to be uploaded.


Attachments

18 week assessment 5 minutes

Status report on when this is due and the draft version of this.


Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022.


Attachments

Outstanding staff member award status 5 minutes

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

Staff contracts status 5 minutes

Check on status of contracts returned and compliance.

New Hires


Attachments

Compliance check - school FY'23 calendar, staff calendar, payroll policy-excerpts from Employee Handbooks/calendar 5 minutes

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

Job descriptions and organizational chart 10 minutes

Job descriptions available via email - to be discussed. Revised Organizational Chart due.


Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

Office space lease 5 minutes

Pending document upload to CharterBoards by the school central office before 5:00 p.m. on June 9th, 2022


Attachments

Board retreat plan/compliance 10 minutes

Important items to be completed during the retreat in addition to other items:


Board elections

Board training

Conflict of interest/disclosure

Board self-assessment


https://www.dekalbschoolsga.org/board-of-education/board-member-handbook/





Attachments

Board calendar update 5 minutes

Document previously reviewed. To be discussed for changed and needs to be updated accordingly.


Attachments

Committee goals 10 minutes

Goals for FY'22-23


Revise the goals from previous FY goals

Potential board members 10 minutes

Review resumes of potential board members and discussion on this. The items are available on Dropbox in Governance Committee folder.


Attachments

Other Topic Discussions 5 minutes

Topics for Discussion:


Board approval process/procedure.


Selected upcoming items in July

 

Board operations manual

Plan to request funding from partnerships and action plan on funds usage.

Golf event progress

Leadership staff evaluations/skills gap reminder

Put all policies in one place as v0

Health policy

Employee handbook with policy for benefits coverage 

PTO pay off policy proposal

Student handbook

HOS evaluation 

Bylaws

Vendor evaluation reminder






Recommendations to the Board (if applicable) 5 minutes

Motion: 


Board Motion Forms 1 and 2 Hiring New Teacher and Guidance Counselor


Public Comment 10 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Adjourn 1 minutes