Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission 5 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Ivy Board Member Norms 1 minutes

Ivy Preparatory Academy Governing Board members commit to being.  Specifically, board members will BE…

1. Prepared. Participate in meetings having read and processed meeting materials; knowing, understanding, and revising board policies and procedures; and focusing on the role and responsibility of the board to govern and provide financial stewardship.
2. Proactive.  Anticipate challenges and opportunities and respond to requests and questions from board members and school leadership in a timely manner. 
3. Punctual.  Begin and end meetings on time. 
4. Present. Fully engage in meetings with limited distractions. 
5. Personable.  Interact with other board members, school leadership, and members of the community with grace and professionalism.  
6. Principled.  Work within the school community with transparency and efficiency without ethical challenges and conflicts of interest, or the appearance thereof. 
7. Proficient.  Pursue ongoing board training and development to increase and enhance governance skills. 
8. Passionate. Advocate for the school and its leadership, staff, and scholars encouraging and providing academic and financial support.

Approval of Agenda 5 minutes

Public Comment 30 minutes

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, And Finance 30 minutes

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

Attachments

• HOS July 2022 Board Presentation.pdf
• CFO July 2022 Board Presentation.pdf

The June 28, 2022 Governing Board Minutes 5 minutes

CLICK to read the full minutes

The Governing Board met on Tuesday June 28th, 2022 @6:00 PM for what was scheduled to be a 2 hours and 32 minutes long meeting. Present: Kanethia Henderson (committee member), Dr. William Epps (committee member), RaShaun Kemp (board chair), Attorney Kristie Battle (board treasurer), Victor Tate (board member), Dr. Jay Bush (board member)
Not Present: Ronnie Banyard Jr (board member)

The members considered the following items:
1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, And Mission
3. Approval of Agenda
4. Public Comment
5. School Leadership Reports - Academics, Operations, And Finance
6. Amend the Agenda
7. Approve the May 10, 2022 Report from the Governance Committee
8. Approve the May 10, 2022 Report from the Finance Committee
9. Approve June 14, 2022, Special Called Governing Board Meeting Minutes
10. Consent Items
11. Action Items
12. Executive Session
13. Information Items

The committee considered 11 motions, of which 11 passed, and 0 failed:
1. Approve Agenda (passed)
2. Amend the agenda (passed)
3. Approve Consent Agenda Items (passed)
4. Approve FY22 Amended Budget, FY23 Operating Budget, and May 2022 Financial (passed)
5. Ratify Appointment of Ms. Tonye Daneen Durr as a board member (passed)
6. Ratify Appointment of Mr. Ronnie Banyard, Jr. as a board member (passed)
7. Ratify board chair’s committee appointments (Tonye Daneen Durr, Finance Committee; Mr. Ronnie Banyard, Jr., Academic Committee Committee) (passed)
8. Review and approve revised LEADright Scope of Work (passed)
9. Nominate and Elect Kemp as Chair from the floor (passed)
10. Nominate and Elect Battle Treasurer from the floor (passed)
11. Approve a request to enter Executive Session at 8:35pm (passed)

The meeting adjourned at 9:08 PM on Tuesday June 28th, 2022

The July 12, 2022 Report From The Governance Committee 5 minutes

The Governance Committee met on Tuesday July 12th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 38 minutes long meeting. Present: Dr. William Epps (committee member), April Jackson (committee member)
Not Present: RaShaun Kemp (board chair)

The members considered the following items:
1. Ivy Preparatory Academy Governance Committee Meeting Information
2. Approval of Agenda
3. Welcome and Call to Order
4. Public Comment
5. Governance Committee Work Session
6. Information Items

The committee considered 2 motions, of which 1 passed, and 0 failed:
1. Approve the agenda as amended to add review of Leave policy and Transgender policy (proposed)
2. Approve agenda (passed)

The meeting adjourned at 7:35PM

The July 12, 2022 Report From The Finance Committee 5 minutes

Consent Items 5 minutes

• Approve July Head of School Academics and Operations Report
• Approve July Chief Financial Officer Finance Report 
• Accept July 12, 2022 Governance Committee Report
• Accept July 12, 2022 Finance Committee Report
• Approve June 28, 2022 Governing Board Meeting Minutes

Action Items 20 minutes

Nominate A Slate Of Officers For FY22-23 

• Nominate Vice-Chair from the floor
• Nominate Secretary from the floor

Item(s) for Signature

• Board Member Annual Affirmation/Statement of Commitment

Executive Session 30 minutes

Approve a request to enter executive session to discuss permitted matters regarding personnel

Information Items 1 minutes

Submitting Items for the upcoming Governance Committee and Finance Committee Meetings: August 1, 2022, 12pm (Agenda to be posted August 3, 2022)

Governance Committee: Tuesday, August 9, 2022 at 6:00 p.m.

Finance Committee: Tuesday, August 9, 2022 at 6:00 p.m.

Submitting Items for the upcoming Academic Committee and RDIA Committee Meetings: August 8, 2022, 12pm (Agenda to be posted August 10, 2022)

Submitting Items for the upcoming Governing Board Meeting: August 15, 2022, 12pm (Agenda to be posted August 17, 2022)

Academic Committee: Tuesday, August 16, 2022 at 6:00 p.m.

RDIA Committee: Tuesday, August 16, 2022 at 6:00 p.m.

Governing Board Meeting: Tuesday, August 23, 2022 at 6:00 p.m.