Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Public Comments - Board Secretary NO SIGN UPS

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Item(s) for Approval Appointment of Ms. Tonye Daneen Durr and Mr. Ronnie Banyard, Jr. as board members

Item(s) for Ratification Ratify board chair’s committee appointments (Tonye Daneen Durr, Finance Committee; Mr. Ronnie Banyard, Jr., Academic Committee Committee)

The Governance Committee met on Tuesday May 10th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 38 minutes long meeting. Present: Kanethia Henderson (board secretary), Dr. William Epps (board chair), April Jackson (committee member) Not Present: none

The members considered the following items:

1. Ivy Preparatory Academy Governance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Governance Committee Work Session
5. Information Items

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve the agenda as amended to add review of Leave policy and Transgender policy (passed)

The meeting adjourned at 7:29PM

The Finance Committee met on Tuesday May 10th, 2022 @6:45 PM for what was scheduled to be a 1 hours and 23 minutes long meeting. Present: Attorney Kristie Battle (board treasurer), Victor Tate (board member) Not Present: Dr. Jay Bush (board member)

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Finance Committee Work Session
6. Information Items

The committee considered 2 motions, of which 1 passed, and 0 failed:

1. Approve the agenda (proposed)
2. Approve agenda as posted (passed)

The meeting adjourned at 7:38 PM.

The Governing Board met on Tuesday June 14th, 2022 @6:00 PM for what was scheduled to be a 2 hours and 47 minutes long meeting. Present: Dr. William Epps (board chair), RaShaun Kemp (board vice chair), Attorney Kristie Battle (board treasurer), Victor Tate (board member) Not Present: Kanethia Henderson (board secretary), Dr. Jay Bush (board member)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Approval of Agenda
3. Public Comment
4. Welcome, Vision, And Mission
5. Develop FY22-23 Committee work plans
6. April 26, 2022 Budget Hearings Minutes
7. Develop FY22-23 Board and Committee Meeting Calendar
8. Update 2023 IVY Time Commitment for Service to the Board and its Committees
9. Nominate a Slate of Officers for FY22-23
10. Review Vendor Recommendations
11. LEADright Scope of Work
12. Information Items

The committee considered 6 motions, of which 6 passed, and 0 failed:

1. Approve the agenda for the Special Called Board Meeting (passed)
2. Approve budget hearing minutes for May 10th and not April 26th (passed)
3. Move Finance committee meetings to 6:00 pm and Academic committee meetings will meet every other month and the HOS will provide a written report for the months that Academic committee meetings do not meet at 6:00 pm (passed)
4. Move to approve the updated Ivy service and time commitment of service. (passed)
5. Approve the nutrition vendor (SLA) for the FY 23 school year and do not move forward with the RFP for Technology for the FY 23 school year. (passed)
6. Request a meeting with LEADright to discuss the proposed scope of work for the FY 23 school year. (passed)

The meeting adjourned at 8:29PM

• Approve June Academics and Operations Report from Head of School
• Approve June Finance Report from Chief Financial Officer
• Accept May 10, 2022 Governance Committee Report
• Accept May 10, 2022 Finance Committee Report
• Approve June 14, 2022, Special Called Governing Board Meeting Minutes

Welcome - Board Chair Dr. Will Epps

• Meeting Call to Order - Board Chair at 6:07pm
• Roll Call - Board Secretary

Vision and Mission - Board Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Finance Report - Chief Financial Officer

• CFO shared changes in the FY22 amended budget
• CFO shared changes in the FY23 operating budget; $8.3 million balanced budget; $600,000 contingency
• CFO shared monthly financials

Academics and Operations Report - Head of School

• Human resources update
• Georgia Milestone update

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

Approve a request to enter executive session to discuss permitted matters regarding personnel

Finance Committee: Tuesday, July 12, 2022 at 6:00 p.m.

Governance Committee: Tuesday, July 12, 2022 at 6:00 p.m.

RDIA Committee: Tuesday, July 19, 2022 at 6:00 p.m.

Governance Board Meeting: Tuesday, July 26, 2022 at 6:00 p.m.

Item(s) for Approval

• FY22 Amended Budget
• FY23 Operating Budget
• May 2022  Financial 

FY22 and FY23 Budgets are located in the Ivy Google Drive.

Item(s) for Ratification

• Appointment of Ms. Tonye Daneen Durr as a board member
• Appointment of Mr. Ronnie Banyard, Jr. as a board member
• Ratify board chair’s committee appointments (Tonye Daneen Durr, Finance Committee; Mr. Ronnie Banyard, Jr., Academic Committee Committee)
• NOTE: Dr. Bush declared his intention to step down from the board.

Item(s) for Review or Revision and Adoption or Approval

• Review and approve revised LEADright Scope of Work https://docs.google.com/document/d/1FakwCiCODLdfsgkfzoZbLv4rB-sPewgtwoKldQVOaIM/edit
• TABLED Revise FY22-23 Committee Work Plans to support effective and efficient school operations:

1. 2022-23 Work Plan for Governance: https://docs.google.com/document/d/1ZX7ztKYZmluFYQ27BDz4j5x5jugXI35WOBkdqHIj4RA/edit?usp=sharing
2. 2022-23 Work Plan for Finance:  https://docs.google.com/document/d/1UcCJ2EqRO1G1YEIxautbxR2nR1IH6nlNBhyfTo3QDmE/edit?usp=sharing
3. 2022-23 Work Plan for Academics: https://docs.google.com/document/d/1WrjR6q789EE_zZAPqVAa0kWd2dEWUZUse6tZx5DH7vM/edit?usp=sharing
4. Agenda Life Cycle by Cross&Dot https://drive.google.com/file/d/14VMZ4teqRyFgffwmWRpuoZ-4F0Vbcyvp/view?usp=sharing

Nominate A Slate Of Officers For FY22-23 

• Nominate Chair from the floor
• TABLED Nominate Vice-Chair from the floor
• Nominate Treasurer from the floor
• TABLED Nominate Secretary from the floor

The meeting adjourned at approximately 9:15 pm