Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday March 24th, 2020 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) present Non-voting Administration On Time At Adjournment
Ms. Kanethia Henderson (committee member) present secretary On Time At Adjournment
Dr. Charcia M. Nichols (NON-voting; Executive Director) present Non-voting Administration On Time At Adjournment
Victor Tate (board member) present chair On Time At Adjournment
Dr. William Epps (committee member) present vice-chair On Time At Adjournment
Braxton Nelson present Treasurer On Time At Adjournment
Erlene McKee present member On Time At Adjournment
Dr. Sonya Okoli present member On Time 20 Minutes Early

Ivy Preparatory Academy

Zoom Meeting

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Meeting ID: 670 092 902

Password: 241261


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Meeting ID: 670 092 902


Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair. Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

Welcome and Vision/Mission

Meeting Call to order: Victor Tate ( Board Chair)

Roll Call - Victor Tate (Board Chair)

Vision:- Dr. William Epps (Board Vice-Chair)

The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

Mission:

The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

Rountine Business

Approval of Agenda- Kanethia Henderson (Board Secretary)




Approval to add extended School Closure to Action Item

By: Ms. Kanethia Henderson (committee member) Seconded by: Braxton Nelson

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, Dr. Okoli and Kanethia Henderson

Approval of Agenda

By: Braxton Nelson Seconded by: Erlene McKee

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, Dr. Okoli and Kanethia Henderson

Public Comment

There were no pubic via the link that was sent out.

Oral Reports

Head of Schools- Network Report - Dr. Charcia Nichols

Head of School Report can be located on the School Google Drive.


Chief Financial Officer- Financial Report - Mrs. Latisha Sharp

Financial Report for February 2020 is available in the school Google Drive.



Attachments

Strategic Planning and Development

Board Retreat Updates- Victor Tate ( Board Chair): Every board member was present. There was a need to roll out committee work.

Board Fundraiser Event- Dr. Sony Okoli (Board Member): Victor Tate and Derrick Hill discussed moving the Each for Equal Award to September.

Property Updates: Victor Tate (Board Chair) and Braxton Nelson ( Board Treasurer)

Consent Items


Approval of Minutes from February 11, 2020- Committee of the Whole meeting and, January 28, 2020 and February 25, 2020 and - Board Meeting

Approval of Head of School Report

Approval of Financial Report



Approval of Consent Items

By: Dr. William Epps (committee member) Seconded by: Braxton Nelson

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson


Attachments

Action Items

Grievance Policy

Arrest & Convictions

At-Will Employment

Attendance and Leave (Revised)

School Closure to be extended until April 13, 2020

Approval of Grievance Policy

By: Victor Tate (board member) Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

Approval of At-Will Employment Policy

By: Victor Tate (board member) Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

Approval of Arrest and Conviction Policy

By: Erlene McKee Seconded by: Victor Tate (board member)

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

Approval of Attendance and Leave (Revised) Policy

By: Victor Tate (board member) Seconded by: Braxton Nelson

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

Approval to extend School Closure to April 13, 2020

By: Erlene McKee Seconded by: Victor Tate (board member)

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

Information Items

Accreditation Updates

Charter Performance Framework Updates

Project Lead the Way Updates

Coronavirus (COVID-19) Updates

School Closing Updates


All above items were addressed during Head of School Report. Which is also located on the School Google Drive

The Meeting was Adjourned

Next Committee of the Whole Meeting: April 14, 2020


Next Board Business Meeting: April 28, 2020


The meeting adjourned at approximately 7:37 pm

Motion to adjourn

By: Braxton Nelson Seconded by: Erlene McKee

Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

Adjournment

Next Committee of the Whole Meeting: April 14, 2020


Next Board Business Meeting: April 28, 2020