Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, March 24, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 8 present

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. Sonya Okoli · left 20 min early
  • Dr. William Epps (committee member)
  • Erlene McKee
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Ivy Preparatory Academy

    Zoom Meeting

    https://zoom.us/j/670092902?pwd=OFhKRFlMWDhHYnVNYVdveE83Wk9TZz09


    Meeting ID: 670 092 902

    Password: 241261


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    Meeting ID: 670 092 902


    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Welcome and Vision/Mission

    Meeting Call to order: Victor Tate ( Board Chair)

    Roll Call - Victor Tate (Board Chair)

    Vision:- Dr. William Epps (Board Vice-Chair)

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  3. Rountine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approval to add extended School Closure to Action Item

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, Dr. Okoli and Kanethia Henderson

    Motion Carried

    Approval of Agenda

    Moved by Braxton Nelson, seconded by Erlene McKee

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, Dr. Okoli and Kanethia Henderson

  4. Public Comment

    There were no pubic via the link that was sent out.

  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    Head of School Report can be located on the School Google Drive.


    Chief Financial Officer- Financial Report - Mrs. Latisha Sharp

    Financial Report for February 2020 is available in the school Google Drive.


  6. Strategic Planning and Development

    Board Retreat Updates- Victor Tate ( Board Chair): Every board member was present. There was a need to roll out committee work.

    Board Fundraiser Event- Dr. Sony Okoli (Board Member): Victor Tate and Derrick Hill discussed moving the Each for Equal Award to September.

    Property Updates: Victor Tate (Board Chair) and Braxton Nelson ( Board Treasurer)

  7. Consent Items


    Approval of Minutes from February 11, 2020- Committee of the Whole meeting and, January 28, 2020 and February 25, 2020 and - Board Meeting

    Approval of Head of School Report

    Approval of Financial Report



    Motion Carried

    Approval of Consent Items

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

  8. Action Items

    Grievance Policy

    Arrest & Convictions

    At-Will Employment

    Attendance and Leave (Revised)

    School Closure to be extended until April 13, 2020

    Motion Carried

    Approval of Grievance Policy

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

    Motion Carried

    Approval of At-Will Employment Policy

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

    Motion Carried

    Approval of Arrest and Conviction Policy

    Moved by Erlene McKee, seconded by Victor Tate (board member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

    Motion Carried

    Approval of Attendance and Leave (Revised) Policy

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

    Motion Carried

    Approval to extend School Closure to April 13, 2020

    Moved by Erlene McKee, seconded by Victor Tate (board member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

  9. Information Items

    Accreditation Updates

    Charter Performance Framework Updates

    Project Lead the Way Updates

    Coronavirus (COVID-19) Updates

    School Closing Updates


    All above items were addressed during Head of School Report. Which is also located on the School Google Drive

  10. The Meeting was Adjourned

    Next Committee of the Whole Meeting: April 14, 2020


    Next Board Business Meeting: April 28, 2020


    The meeting adjourned at approximately 7:37 pm

    Motion Carried

    Motion to adjourn

    Moved by Braxton Nelson, seconded by Erlene McKee

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Erlene McKee, and Kanethia Henderson

  11. Adjournment

    Next Committee of the Whole Meeting: April 14, 2020


    Next Board Business Meeting: April 28, 2020