Ivy Preparatory Academy Governing Board Meeting Information

LOCATION: Governing Board meetings are held in the ART ROOM at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission

Welcome - Board Chair

• Meeting Call to Order at 6:13pm by Board Chair
• Roll Call - Board Board

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Ivy Board Member Norms

Ivy Preparatory Academy Governing Board members commit to being.  Specifically, board members will BE…

1. Prepared. Participate in meetings having read and processed meeting materials; knowing, understanding, and revising board policies and procedures; and focusing on the role and responsibility of the board to govern and provide financial stewardship.
2. Proactive.  Anticipate challenges and opportunities and respond to requests and questions from board members and school leadership in a timely manner. 
3. Punctual.  Begin and end meetings on time. 
4. Present. Fully engage in meetings with limited distractions. 
5. Personable.  Interact with other board members, school leadership, and members of the community with grace and professionalism.  
6. Principled.  Work within the school community with transparency and efficiency without ethical challenges and conflicts of interest, or the appearance thereof. 
7. Proficient.  Pursue ongoing board training and development to increase and enhance governance skills. 
8. Passionate. Advocate for the school and its leadership, staff, and scholars encouraging and providing academic and financial support.

Approval of Agenda

Public Comment

Public Comments - Board Chair NO SPEAKERS

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, And Finance

Academics and Operations Report - Head of School

• Internet/wifi solutions (State of GA provides internet – statewide switch has caused building, classroom and testing issues)
• 6-month review of equipment
• Update of IPAK safety plan
• Scholars and teacher(s) have returned
• Gift baskets
• Crisis counselors
• Additional safety measures
• Cookies for Cans (school-wide community service program)
• Staff testing updates
• Training for staff and students
• Hearing and vision testing for grades 1, 3 and 5
• Review of November school events
• Review of enrollment

Finance Report - Chief Financial Officer

• Completed October 31 deliverables
• March 2023 – FTE allotment funding
• FY23 amended budget draft
• Bond refinancing – moving forward with process
• Review of expenses, revenue, and monthly balances
• Review of renewal expenses and facilities grant
• Current month enrollment, wait list for enrollment and available seating
• Review of giving levels and parent engagement
• Federal programs have met all compliance reports
• Attendance checks for lower and upper academies
• Review of current vacancies and filled positions
• Marketing plan with updates and giving review

The October 25, 2022 Governing Board Minutes

CLICK to read the full minutes

The Governing Board met on Tuesday October 25th, 2022 @6:00 PM for what was scheduled to be a 2 hours and 23 minutes long meeting. Present: Kristie Battle (board treasurer), RaShaun Kemp (board chair), Ronnie Banyard Jr (board vice chair), Leslie Purifoy Plunkett (board secretary), Ms. Sarah Lampkin (board member), Dr. Nadine Duncan (board member), Ms. Stephanie Twitty-Carmon (board member) Not Present: none The members considered the following items: 1. Ivy Preparatory Academy Governing Board Meeting Information 2. Welcome, Vision, And Mission 3. Ivy Board Member Norms 4. Approval of Agenda 5. Public Comment 6. School Leadership Reports - Academics, Operations, And Finance 7. The September 27, 2022 Governing Board Minutes 8. The October 11, 2022 Report From The Governance Committee 9. The October 11, 2022 Report From The Finance Committee 10. Consent Items 11. Action Items 12. Executive Session 13. Information Items The committee considered 8 motions, of which 7 passed, and 0 failed: 1. Approve the Agenda (passed) 2. Approve Consent Items (passed) 3. Approve FY 2023 Facilities Grant (passed) 4. Ratify board chair’s committee appointment (Stephanie Twitty-Carmon, Academics Committee) (passed) 5. Approve amendments to the 2022-23 school calendar (passed) 6. Endorse 2021-2022 Charter School Annual Report (proposed) 7. Enter Executive Session (passed) 8. Exit Executive Session (passed) The meeting adjourned at 8:28pm

Consent Items

• Approve monthly Head of School Academics and Operations Report
• Approve monthly Chief Financial Officer Finance Report 
• Approve October 25, 2022 Governing Board Meeting Minutes

Action Items

Item(s) for Approval

• Prospective Board Member Vetting Policy: https://docs.google.com/document/d/1V9odbQbEJYgJzWJlk-jkzTzAfDsDjxLygvvki_AXrJY/edit?usp=sharing 
• Committee Membership Policy: https://docs.google.com/document/d/1S47qw6YCZzUvZKD72xOihD9SW-45StHWneXn3LfUC3E/edit?usp=sharing

Item(s) for Discussion

• Continuing the Board Retreat (Options for Addressing Tabled Board Retreat Items) The Governance Specialist will share another Doodle Poll with calendar options (expanded dates into January 2023 and to include weekdays and Sundays).

Information Items

• Finance Committee: Tuesday, December 6, 2022 at 6:00 p.m.
• Academic Committee: Tuesday, December 6, 2022 at 6:00 p.m.
• Governing Board Meeting: Tuesday, December 13, 2022 at 6:00 p.m.
• FY23 SCSC Governance Training Sessions: February 7-8 – Athens, GA OR April 12-13 – Atlanta, GA. Register go to https://scsc.georgia.gov/governance-training-requirement(email Board Secretary registration confirmation)

The Meeting was Adjourned

The meeting adjourned at approximately 7:33 pm