The Main Street Academy

Governing Board

Regular Meeting - Tuesday July 27th, 2021 @7:00 PM

Meeting Agenda

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

  1. Approve the agenda as submitted

Approval of Minutes from July 9, 2021 15 minutes

The Governing Board met on Friday July 9th, 2021 @6:00 PM for what was scheduled to be a 1 hours and 45 minutes long meeting. Present: Bridgett Bell, Kristal Ramirez, Satonja Gilbert Scott, Kristin Jackson, Willie G. Davis, Jr., Mitch Foster II, Carla Wagner, Heather Wells, Ishmael Abdul-Salam
Not Present: Jennifer Fine, Farand Dolland, Farrah Brown, Kelly Brokenburr

The members considered the following items:
1. Approval of Agenda
2. Public Comment
3. Executive Session

The committee considered 3 motions, of which 3 passed, and 0 failed:
1. Approve the agenda as submitted (passed)
2. Move to executive session. (passed)
3. Exit executive session at 7:48 PM (passed)

The meeting adjourned at 7:50PM

Approval of Minutes from June 29, 2021 15 minutes

The Governing Board met on Tuesday June 29th, 2021 @7:00 PM for what was scheduled to be a 3 hours and 38 minutes long meeting. Present: Bridgett Bell, Kristal Ramirez, Satonja Gilbert Scott, Kristin Jackson, Willie G. Davis, Jr., Mitch Foster II, Carla Wagner, Heather Wells, Farrah Brown, Ishmael Abdul-Salam
Not Present: Jennifer Fine, Farand Dolland, Kelly Brokenburr

The members considered the following items:
1. Meeting Location Information
2. Welcome and Call Meeting to Order
3. Approval of Agenda
4. Public Comment
5. Approval of Minutes from May 25, 2021
6. Governance Committee Report
7. Managing Principal Report
8. Faculty Report
9. Academic & School Performance Committee Report
10. Finance Committee Report
11. Communications Report
12. President’s Report
13. Future Business

The committee considered 12 motions, of which 12 passed, and 0 failed:
1. Approve the agenda as submitted (passed)
2. Approve the minutes as presented. (passed)
3. Approve the summer leadership retreat not to exceed $4,000. (passed)
4. To extend the current janitorial services through July 31, 2021. (passed)
5. Approve the employee referral program not to exceed $2,000 or $200 per position pending
Governance committee policy. (passed)
6. Approve the funding of the tuition reimbursement policy as drafted by the Governance committee not to exceed $5,000 for FY22. (passed)
7. To discontinue the run/walk fundraiser beginning FY22. (passed)
8. Approve the employee engagement initiative not to exceed $7,500. (passed)
9. Approve the travel budget for Operations not to exceed $5,000 for FY22. (passed)
10. To increase Highgrove's current contract not to exceed 12%. (passed)
11. To begin the process of soliciting janitorial services for FY22. (passed)
12. To approve the amended FY22 budget. (passed)

The meeting adjourned at 8:56PM

Public Comment 10 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two (2) minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Principal Report 15 minutes

The school leader reports on the status of the school.


Attachments

Academic & School Performance Committee Report 15 minutes

This report is submitted by the ASPC Chair.

Faculty Report 10 minutes

This report comes from the staff elected faculty member to the board.

Finance Committee Report 30 minutes

  1. PTO Financials
  2. The TMSA PTO has $22.00 in checking and $1341.11 in our savings account. The TMSA PTO had to pay $250.00 to the Secretary State of Georgia to reinstate the business. 
  3. FY21 Year-End Updates
  4. Savings Options
  5. FY22 Budget Updates
  6. Before/After School Rate Adjustments
  7. Cares Act II Funding $483,000 includes: New Laptops, Professional Development (PD), Staff, Chromebooks, Supplies
  8. Recruitment Updates
  9. Janitorial Services – (Voting item)
  10. Highgrove quote to improve grounds – $15,000 Request (Voting item)
  11. Basement
  12. Wire repair
  13. City of CP visit/inspection
  14. VOIP
  15. Facility repairs
  16. Gym floors recoated
  17. Roof repair
  18. GRANT UPDATES – GA SHAPE GRANT $6,000
  19. Mitch Foster, II elected as chair of finance beginning August 1, 2021. Additional committee members are needed.

Actions:

  1. Approve up to $15,000 for urgent grounds maintenance with the current vendor.
  2. Approve proposed ASP monthly rate adjustment across the board, remove the service fee from the before care and after care programs and continue the three fee waivers for late fees (not monthly fees). The emergency rate is $50 per emergency plus $25 registration fee for the first emergency and $50 for each additional emergency within the school year.

Governance Committee Report 20 minutes

  1. Review of the 2021/2022 Handbook
  2. Reimbursement Policy
  3. Future Business:
  4. Complete the Strategic Plan - Goal 4
  5. Amendment to the Bylaws

Actions:

  1. Publish the 2021-2022 Student Handbook with the outlined modifications discussed during tonights meeting.
  2. Motion to Approve the Reimbursement Policy that allows up to 5,000.00 of available funds annually (amount not published in handbook) for up to $500.00 of reimbursement funds per individual, annual request.

Attachments

President’s Report 15 minutes

This report is made by the governing board President.

Future Business 5 minutes

This is to add new business to next month’s agenda.

Executive Session 30 minutes