Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Thursday, August 15, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 7 present

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Elisha Gray
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Welcome and Call to Order

    CALL TO ORDER by Victor Tate at 6:12 p.m.

    Roll Call


    Meeting Facilitator:  Tate

    Board Members:  Epps, Henderson, Nelson, Tate.  Via Phone: Gray 

    Staff Members:  Nichols, HOS; Sharp, CFO; Harris-Harvey; Edgerton; Greene

    Contractors:  LEADright/Burks, Dingle


  2. Approval of Agenda

    Agenda Approval 

    Presenter:  Henderson

    Motion by Henderson; Seconded by Nelson

    Final Resolution Motion Carries

    Vote: 5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain




    Motion Carried

    Approve the agenda as submitted

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, William Epps and Elisha Gay 

  3. Approval of Previous Meeting Minutes

    Previous Board Minutes Approval


    Minutes Review (July 18, 2019 Board Meeting and August 1, 2019 Committee of the Whole Meeting all minutes as amended) 

    Presenter:  Henderson

    Motion by Henderson; Seconded by Epps

    Final Resolution Motion Carries

    Vote: 5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain

    Motion Carried

    Approve the minutes for July 18, 2019, Board Meeting and August 1, 2019, Committee of the Whole Meeting.

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Braxton Nelson and Elisha Gray

  4. Academic Sessions

    ACADEMIC

    Agenda Item A.1

    Presenter:  Nichols

    Topic: Head of Schools Report


    FAB Four: Charter Performance Framework 


    Nutrition:  Ms. Bolton is new food service consultant; point of sale up to date.


    Facilities/Maintenances: Submitted grant for computer science; HVAC repaired


    Information Technology: GLIP and Google Hangout training; Quarterly Microsoft Training for parents


    Operations:  Lockers distributed; Knight Security Services


    After School: Training Dates


    The IT Factor: Culture checks in place; addressing tardies and absences


    New Additions: 


    Programming: 


    Upcoming Dates: 

    • October 5, Hands On Atlanta Day
    • August 22, EVENT
    • August 27, EVENT


    Motion by Tate; Seconded by Nelson

    Final Resolution Motion Carries

    Vote: 5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain


    Agenda Item A.2

    Presenter:  Nichols

    Topic: Resource Development Report; text to give campaign







    Motion Carried

    Approve Head of Schools Report

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Dr. William Epps,  Elisha Gray and Kanethia Henderson

  5. Public Comment

    Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

  6. Governance Session

    GOVERNANCE

    Agenda Item G.1

    Presenter:  Tate

    Topic: Amend the Agenda to move the order of the vote for the slate of officers

    Motion by Tate; Seconded by Henderson

    Final Resolution Motion Carries

    Vote:  5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain


    Agenda Item G.2

    Presenter:  Tate

    Topic: Elect slate of officers

    Motion by Tate; Seconded by Nelson

    Final Resolution Motion Carries

    Vote:  5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain


    Motion Carried

    Amend the Agenda to move the order of the vote for the slate of officers

    Moved by Victor Tate (board member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, William Epps, Elisha Gray and Kanethia Henderson

    Motion Carried

    Elect slate of officers

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, William Epps, Kanethia Henderson and Elisha Gray

  7. Finance Session

    FINANCE

    Agenda Item F.1

    Presenter:  Sharp

    Topic: CFO Report - Financial Overview and Bond/Debt Reduction; current enrollment; $138,000 loss

    Motion by Tate; Seconded by Epps

    Final Resolution Motion Carries

    Vote:  5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain



    Agenda Item F.2

    Presenter: Tate

    Topic: Finance Committee Report / July 2019 Financial Report (including Contract with Real Estate representative to handle leasing of parcels; HOS  engaged attorney to review contracts)

    Motion by Tate; Seconded by Epps

    Final Resolution Motion Carries

    Vote:  5 Support (Epps, Henderson, Nelson, Tate, Gray); 0 Oppose; 0 Abstain



    Motion Carried

    Approve CFO Report

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Braxton Nelson, Elisha Gray and Kanethia Henderson

    Motion Carried

    Approve Finance Committee Report

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Braxton Nelson, Elisha Gray and Kanethia Henderson

  8. The Meeting was Adjourned

    The meeting adjourned at approximately 10:20 pm

    Motion Carried

    Motion to adjourn

    Moved by Victor Tate (board member), seconded by Braxton Nelson