Minutes: Regular Meeting

CALLED TO ORDER BY TATE AT 6:10PM

Agenda Approval 

Presenter:  Henderson

Motion by Henderson; Seconded by Epps

Final Resolution Motion Carries

Vote: 4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Previous Board Minutes Approval

Presenter: Henderson

Minutes Review (June 20, 2019 Board Meeting and July 9, 2019 Committee of the Whole Meeting)

Motion by Henderson; Seconded by Nelson

Vote: 4 Support (Epps, Henderson, Nelson, Tate)

Agenda Item A.1

Presenter:  Nichols

Topic: Head of Schools Report [LINK REPORT HERE] 

Nutrition:  Staff trained by DOE to process lunch applications, July 10-11; primary and secondary processors;  Received $16,000 Department of Defense grant for Fruits and Vegetables

Facilities/Maintenances: PVC flooring in Science Labs, K-2 classrooms and clinic; installed 11 additional cameras; purchased 3 AED machines; Received $30,000 School Safety Grant awarded $30K-All things have been completed except CPR training; ES and MS hallway painting completed

Information Technology: Laptops being repaired; Microsoft meetings with Drew Charter, July 26

After School: Offer parents 4 CAPS Camps provided to parents; Awaiting Bright from the Start approval; finalizing handbook, parent orientation,and program budget; After School All Stars (grades 5-8) meeting, July 18; Finalizing details for YMCA (grades K-4)

The IT Factor: Intentional and Trustworthy (1) Talk: how we talk to each other and scholars (2) Teaching: lesson planning, MTSS and Federal Programs (3) Tasks: culture, reveal of new logo, processes/procedures (4) Threads: scholar, staff, parent attire (5) Team: building teams by content, grade bands and departments

New Additions: Dean of Culture (Toi McLaughlin); Instructional Coach (Talesha Savage); MTSS Specialist (Dr. ItaskiArnette); MTSS Specialist (Dr. Arnett)

Programming: Reading Intervention (Lexia); Math Intervention (ALEKS)

Upcoming Dates: 

• Parent Academy, 5pm, July 24
• Leader in Me Training, 8am-4pm, July 22-23
• Pre-Planning, July 29-August 2
• First Day of School, August 5

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Agenda Item F.1

Presenter:  Sharp

Topic: CFO Report - Financial Overview and Bond/Debt Reduction ($200,000 payment)

Motion by Tate; Seconded by Nelson

Final Resolution Motion Carries

Vote:  4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps:

Staff Action/Next steps: 

Agenda Item F.2

Presenter: Sharp

Topic: Treasurer Committee Report and May 2019 Financial Report

Motion by Nelson; Seconded by Epps

Final Resolution Motion Carries

Vote:  4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps:

Staff Action/Next steps: 

Presenter: Tate Topic: Interim Chair appointment Tate

Motion by Epps; Seconded by Nelson

Final Resolution Motion Carries

Vote: 4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps: None

Staff Action/Next steps: None

Presenter: Tate

Topic: Board Officer Slate

Board Action/Next steps: The board will present the final slate for vote in the next General Board meeting after discussion at the Aug 1st Committee of the Whole meeting

Staff Action/Next steps:

Presenter: Tate and Nichols

Topic: 2019-2020 Policy Review Schedule

Board Action/Next steps: Review for set of Policies

Staff Action/Next steps: None

Presenter: Tate

Topic: Real Estate Matters

Board Action/Next steps:

Staff Action/Next steps: Committee of the Whole Discussion le DiscussionStaff Action/Next steps:

Agenda Item G.1

Presenter:  Henderson

Topic: Governance Committee Report (presented during minutes)

Motion by Henderson; Seconded by Nelson

Final Resolution Motion Carries

Vote: 4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps: None

Staff Action/Next steps: None

Agenda Item G.2

Presenter:  Tate

Topic: Human Resources Request for Proposal

Motion by Tate; Seconded by Epps

Final Resolution Motion Carries

Vote: 4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps:

Staff Action/Next steps:  Inform Vendor

Agenda Item G.3

Presenter:  Tate

Topic: Custodial Services Request for Proposal Rescission 

Motion by Tate; Seconded by Nelson

Final Resolution Motion Carries

Vote: 4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps: Vote on Custodial Services Request for Proposal 

Staff Action/Next steps:  None

Agenda Item G.4

Presenter:  Tate

Topic: Custodial Services Request for Proposal Rescission 

Motion by Nelson; Seconded by Epps

Final Resolution Motion Carries

Vote:  4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps: Accepted Proposal #2

Staff Action/Next steps: Inform Vendor and Board Members of Vendor's Name

Agenda Item G.5

Presenter:  Tate

Topic: Security Services Request for Proposal Rescission 

Motion by Henderson; Seconded by Tate

Final Resolution Motion Carries

Vote:  4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps: Accepted Proposal #2

Staff Action/Next steps: Inform Vendor and Board Members of Vendor's Name

Agenda Item G.6

Presenter:  Tate

Topic: Change Name of Enrollment Department and Staff to Admissions Department, Admissions and Data Manager, and Admissions and Data Specialist 

Motion by Henderson; Seconded by Epps

Final Resolution Motion Carries

Vote:  4 Support (Epps, Henderson, Nelson, Tate); 0 Oppose; 0 Abstain

Board Action/Next steps: None

Staff Action/Next steps: Inform Department Staff

ADJOURNED AT 7:10PM