To approve the agenda with changes to add Executive Session
By: Ms. Kanethia Henderson (committee member) Seconded by: Victor Tate (board member)
Yes, Jason Allen, Mary Shepherd, Dr. William Epps, and Braxton Nelson
Ivy Preparatory Academy
Governing Board
Regular Meeting - Thursday June 20th, 2019 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Jason Allen | present chair | On Time | At Adjournment |
| Victor Tate (board member) | present Treasurer | On Time | At Adjournment |
| Mary Shepherd | present member | On Time | At Adjournment |
| Dr. William Epps (committee member) | present member | On Time | At Adjournment |
| John Cherry | not present member | ||
| Braxton Nelson | present member | On Time | At Adjournment |
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present Non-voting Administration | On Time | At Adjournment |
| Terra Gay | not present Parliamentarian | ||
| Elisha Gray | not present vice-chair |
Welcome and Call to Order
Jason Allen called the meeting to order at 6:01 p.m.
Approval of Agenda
Review of Previous Board Meeting Minutes
To approve draft minutes of the last board meeting held on May 16, 2019, and add the Communication Protocol and Advisory for Board.
By: Ms. Kanethia Henderson (committee member) Seconded by: Victor Tate (board member)
Yes, Jason Allen, Mary Sheppard, Dr. William Epps, and Braxton Nelson
Academic Sessions
Ivy Head of Schools Report
To approve the Head of Schools Report
By: Dr. William Epps (committee member) Seconded by: Braxton Nelson
Yes, Jason Allen, Victor Tate, Mary Shepherd, and Kanethia Henderson
Finance Session
CFO Report
- Financial Overview
- Bond/Debt Reduction
Treasurer/Finance Committee Report
- Approval of CFO Report
To approve the April 2019 Financial Report
By: Braxton Nelson Seconded by: Mary Shepherd
Yes, Jason Allen, Victor Tate, Dr. William Epps, and Kanethia Henderson
To approve Preferred Meals as the 2019-2020 meal vendor
By: Dr. William Epps (committee member) Seconded by: Braxton Nelson
Yes, Jason Allen, Victor Tate, Mary Sheppard, and Kanethia Henderson
To approve Hillchase $48,000 service option as our Resource Development contractor.
By: Ms. Kanethia Henderson (committee member) Seconded by: Dr. William Epps (committee member)
Yes, Jason Allen, Victor Tate, Mary Sheppard
No, Braxton Nelson
To approve option 2: blind bid for Custodian Services in the amount of $158,000.
By: Mary Shepherd Seconded by: Braxton Nelson
Yes, Jason Allen, Victor Tate, Mary Sheppard, Dr. William Epps and Kanethia Henderson
To approve the CFO Report
By: Braxton Nelson Seconded by: Ms. Kanethia Henderson (committee member)
Yes, Jason Allen, Victor Tate, Mary Sheppard, and Dr. William Epps
To approve the final draft of the Strategic Plan
By: Victor Tate (board member) Seconded by: Braxton Nelson
Yes, Jason Allen, Mary Sheppard, Dr. William Epps, and Kanethia Henderson
To approve the following policies: Child Abuse/Neglect, Discrimination, and Harassment, Employee Ethics, Employee Health Exam, Equal Opportunity, Safe Drug-Free Workplace, Social Media Ethics and Workers Comprehension
By: Ms. Kanethia Henderson (committee member) Seconded by: Dr. William Epps (committee member)
Yes, Jason Allen, Victor Tate, Mary Sheppard and Braxton Nelson
Public Comment
There were no Public Comments
Governance Session
Governance Committee Report
Review and approval of Vision and Mission
Review and approval of Strategic Plan
New Business: Reach out to founder to see if she would be interest in serving on the Board Advisor Counsel.
Executive Session
To move into Executive Session to discuss Personnel matters
By: Victor Tate (board member) Seconded by: Braxton Nelson
Yes, Jason Allen, Mary Sheppard, Dr. Will Epps, and Kanethia Henderson
Deny Personnel A: Severance Pay Deny Personnel B: A letter to change in a previous employee TKES with the Professional Standards Commission.
By: Victor Tate (board member) Seconded by: Dr. William Epps (committee member)
Yes, Jason Allen, Mary Sheppard, Kanethia Henderson and Braxton Nelson
The Meeting was Adjourned
The meeting adjourned at approximately 7:32 pm
Motion to adjourn
By: Victor Tate (board member) Seconded by: Braxton Nelson
There was no notable discussion on the motion.