Ivy Preparatory Academy

Governing Board

Regular Meeting - Thursday May 16th, 2019 @6:00 PM

Meeting Summary of Actions

Meeting Summary

The Governing Board met on Thursday, May 16th, 2019 @6:00 PM for what was scheduled to be a 1 hours and 23 minutes long meeting. Present: Jason Allen, Victor Tate, Mary Shepherd, Dr. William Epps, Braxton Nelson, Laticia Sharp, Kanethia Henderson, Dr. Charcia Nichols, Terra Gay Not Present: John Cherry, Elisha Gray

The members considered the following items:

  1. Academic Sessions
  2. Governance Session
  3. Welcome and Call to Order
  4. Approval of Agenda
  5. Finance Session
  6. Review of Previous Board Meeting Minutes

The committee considered 17 motions, of which 17 passed, and 0 failed:

  1. To approve the agenda with changes (passed)
  2. To approve of the Bambo Sonaike, CPA, LLC for the FY19 Audit (passed)
  3. To approve TriNet as the FY20 payroll and health benefits provider (passed)
  4. To approve extending the award date for the custodial RFP to June 20, 2019 (passed)
  5. To approve Partnership with YMCA (passed)
  6. To approve the RFP process for Branding/Marketing/Resources (passed)
  7. To approve the following policies: Scholar Technology, Special education, Field trips, and Chaperone Duties and Responsibilities. (passed)
  8. To Approve the following operation policy:
  9. Building usage 2. Employee Evaluation 3. Illness and Injury while at School or School event 4. use of personal vehicles to transport scholars and 5. Board Nominations (passed)
  10. Approve to amend the By-laws to the following:
  11. Executive Director to Head of School
  12. Board size to a minimum of 5 to a maximum of 7 members (passed)
  13. To Reimburse Kanethia Henderson for the expenses she spent to attend the GCSA annual conference (passed)
  14. To approve to abolish 3 network positions and restructure 3 other network positions. (passed)
  15. To approve to extend a contract with a $10,000 raise (passed)
  16. To approve March 2019 Financials (passed)
  17. To approve the CFO Report (passed)
  18. To approve debt service reduction from 15% to 10% (5%) each year for the next 3 years. Target student enrollment of 600 but 545 would be acceptable. (passed)
  19. To approve 2019-2020 proposed budget (passed)

  20. To approve the previous board and budget hearing meeting minutes. (passed)

    The meeting adjourned at 8:04 PM