Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Thursday, April 18, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 10 present · 6 absent

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Elisha Gray
  • Jason Allen
  • John Cherry
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Terra Gay
  • Victor Tate (board member)
  • Attorney Kristie Battle (board treasurer) · not present
  • Dr. Jay Bush (board member) · not present
  • Mary Shepherd · not present
  • Mr. RaShaun Kemp · not present
  • Mr. Ronnie Banyard Jr (Board Chair) · not present
  • Ms. Leslie Purifoy Plunkett (board chair) · not present

  1. Governance Rules and Meeting Guidelines

    Jason Allen stated the governance rules and meeting guidelines

  2. Ivy Mission and Vision

    Elisha Gray read the Ivy Mission

  3. Approval of Agenda

    Motion Carried

    Approve the agenda with the amendments Yes: Jason Allen, Braxton Nelson, John Cherry, Elisha Gray, William Epps, Terra Gay

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Agenda will be amended by acknowledging there will not be a scholar presentation, adding Executive Session and the amended budget proposal

  4. Review of Previous Board Meeting Minutes

    Motion Carried

    To approve previous board minutes Yes: Jason Allen, Braxton Nelson, William Epps, John Cherry, Kanethia Henderson, Terra Gay

    Moved by Victor Tate (board member), seconded by Elisha Gray

    Reviewed and accepted February 28, 2019, March 7, 2019 and March 28, 2019 board minutes as submitted

  5. Academic Sessions

    Ivy Scholar Presentation - No presentation due to Georgia Milestones

    Ivy Head of Schools Report - See Head of schools report

    Academic Committee Report -


    Motion Carried

    To accept the Head of Schools Report

    Yes: Jason Allen, Braxton Nelson, William Epps, Kanethia Henderson, Victor Tate, Terra Gay

    Moved by John Cherry, seconded by Elisha Gray
    Motion Carried

    To accept salary scale Yes: Jason Allen, Braxton Nelson, William Epps, Kanethia Henderson, Victor Tate, Terra Gay

    Moved by Elisha Gray, seconded by John Cherry
    Motion Carried

    To accept Scholar Hearing Procedures policy and School Safety Policy Yes: Jason Allen, Braxton Nelson, Williams Epps, John Cherry, Kanethia Henderson, Terra Gay

    Moved by Elisha Gray, seconded by Victor Tate (board member)
    Motion Carried

    To accept amended Attendance and Leave policy Yes: Jason Allen, William Epps, John Cherry, Kanethia Henderson, Victor Tate, Terra Gay

    Moved by Elisha Gray, seconded by Braxton Nelson
    Motion Carried

    To approve and accept teacher contract Yes: Jason Allen, William Epps, Braxton Nelson, Victor Tate, Kanethia Henderson, Terra Gay

    Moved by Elisha Gray, seconded by John Cherry

  6. Public Comment

    No Public Comment

  7. Finance Session

    CFO Report - See CFO report

    • Financial Overview - See CFO report
    • Bond/Debt Reduction - No discussion

    Treasurer/Finance Committee Report - Victor Tate request the board members make suggestions to the FY20 budget. Braxton Nelson reported an update regarding the correspondence received of sell partial of the property and space


    Motion Carried

    To accept February 2019 Financials Yes: Jason Allen, William Epps, John Cherry, Kanethia Henderson, Elisha Gray, Terra Gay

    Moved by Victor Tate (board member), seconded by Braxton Nelson
    Motion Carried

    To accept CFO report with changes that were stated to the financials Yes: Jason Allen, Braxton Nelson, John Cherry, Elisha Gray, Victor Tate, Terra Gay

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)
    Motion Carried

    To accept Financial Reporting policy Yes: Jason Allen, Braxton Nelson, William Epps, Kanethia Henderson, John Cherry, Terra Gay

    Moved by Victor Tate (board member), seconded by Elisha Gray
    Motion Carried

    To accept fundraiser Yes: Jason Allen, Braxton Nelson, William Epps, Kanethia Henderson, Elisha Gray, Terra Gay

    Moved by Victor Tate (board member), seconded by John Cherry

    Fundraiser - Spirit Week (April 22 -26, 2019)

  8. Governance Session

    Governance Committee Report - Board Retreat (April 20, 2019)

    Board Policy Calendar Review - Reviewed in Committee of the Whole meetings. Policies will be reviewed during Board Retreat.

    New Business - Jason Allen acknowledge the receipt of the close out letter for the Gwinnett Campus from the state


    Motion Carried

    To move into Executive Session: Yes: Jason Allen, Braxton Nelson, William Epps, Kanethia Henderson, Elisha Gray, Terra Gay

    Moved by Victor Tate (board member), seconded by John Cherry

  9. Welcome and Call to Order

    Meeting was called to order by chair, Jason Allen, at 6:04 pm. 

    Terra Gay is attending the meeting via phone

  10. The Meeting was Adjourned

    The meeting adjourned at approximately 8:24 pm

    Motion Carried

    To adjourn Yes: Jason Allen, Braxton Nelson, Williams Epps, Victor Tate, Elisha Gray, Terra Gay

    Moved by John Cherry, seconded by Ms. Kanethia Henderson (committee member)