Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Thursday, March 21, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 8 present · 3 absent

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member) · arrived 5 min late
  • Elisha Gray
  • Mary Shepherd
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Jason Allen · not present
  • John Cherry · not present
  • Terra Gay · not present

  1. Welcome and Call to Order

    Meeting was called to order by Vice chair, Elisha Gray, at 6:15 pm.

  2. Governance Rules and Meeting Guidelines

  3. Approval of Agenda

    Motion Carried

    To amend the agenda Yes: Elisha Gray, Kanethia Henderson, Mary Shepherd, William Epps

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Add Executive Session to agenda

  4. Review of Previous Board Meeting Minutes

    Motion Carried

    Motioned to approve February 28, 2019 board minutes Yes: Elisah Gray, Braxton Nelson, Mary Shepherd, William Epps

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Approval of agenda with the edit to grammatical errors

  5. Ivy Mission and Vision

    Read by second grade teacher

  6. Academic Sessions

    Ivy Teacher Presentation

    • Please view Teacher Cohort report

    Ivy Head of Schools Report

    • Please view head of schools report

    Academic Committee Report

    Motion Carried

    To approve Pretty on Purpose (P.O.P.) Life week and Talent Show Yes: Elisha Gray, Victor Tate, Mary Shepherd, Braxton Nelson

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    With the additions to the 504 Medical Plan Accommodations policy

  7. Public Comment

    No Public Comment

  8. Finance Session

    CFO Report

    • Please view CFO report

    Treasurer/Finance Committee Report

    Motion Carried

    To accept January 2019 financials presented in February's board meeting Yes: Elisha Gray, William Epps, Braxton Nelson, Mary Shepherd

    Moved by Victor Tate (board member), seconded by Ms. Kanethia Henderson (committee member)
    Motion Carried

    To accept CFO report Yes: Victor Tate, Kanethia Henderson, William Epps, Mary Shepherd

    Moved by Elisha Gray, seconded by Braxton Nelson

    Accept CFO report with edits mentioned during presentation

  9. Governance Session

    Governance Committee Report

    Board Policy Calendar Review

    New Business

    • Board Retreat April 20, 2019


    Motion Carried

    To approve board policies Yes: Elisha Gray, Braxton Nelson, Mary Shepherd, William Epps

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Following board policies:

    Homeless
    Cell Phone & Computer/Internet Use (Staff)
    Immunizations
    Records
    Class Size
    Gifted
    Scholar Attendance
    Cell Phone (Scholars)
    Scholar Withdrawals and Transfers
    Hospital & Homebound
    Administration of Medicine
    504 Medical Plan Accommodations
    Motion Carried

    To move into Executive Session Yes: Elisha Gray, William Epps, Mary Shepherd, Braxton Nelson

    Moved by Victor Tate (board member), seconded by Ms. Kanethia Henderson (committee member)

  10. The Meeting was Adjourned

    The meeting adjourned at approximately 7:36 pm

    Motion Carried

    Motion to adjourn

    Moved by Elisha Gray, seconded by Victor Tate (board member)