To approve the Agenda
By: Ms. Kanethia Henderson (committee member) Seconded by: John Cherry
Yes, Jason Allen, Elisha Gray, Terra Gay
Ivy Preparatory Academy
Governing Board
Regular Meeting - Thursday February 28th, 2019 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Jason Allen | present chair | On Time | At Adjournment |
| Elisha Gray | present vice-chair | On Time | At Adjournment |
| Victor Tate (board member) | present Treasurer | 15 Minutes Late | At Adjournment |
| Mary Shepherd | present member | 20 Minutes Late | At Adjournment |
| Dr. William Epps (committee member) | not present member | ||
| John Cherry | present member | On Time | At Adjournment |
| Braxton Nelson | present member | On Time | At Adjournment |
| Terra Gay | present Parliamentarian | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present Non-voting Administration | On Time | At Adjournment |
| Attorney Kristie Battle (board treasurer) | not present Treasurer | ||
| Dr. Jay Bush (board member) | not present member | ||
| Mr. RaShaun Kemp | not present chair | ||
| Mr. Ronnie Banyard Jr (Board Chair) | not present vice-chair | ||
| Ms. Leslie Purifoy Plunkett (board secretary) | not present secretary |
Welcome and Call to Order
Meeting was called to order by chair, Jason Allen at 6:10 p.m.
Approval of Agenda
Governance Rules and Meeting Guidelines
Board Parliamentarian (Terra Gay) explained the guidelines and governance rules such as everyone silencing their cell phone, during public comment the board can not answered their questions during the meeting.
Ivy Mission and Vision
Board Chair explained that the board is in the process of revising the mission and vision for the network for upcoming school year. The board is seeking the assistance of parents, students, teachers and staff being engaged in that process. The mission and vision was read by Vice Chair, Elisha Gray.
Review of Previous Board Meeting Minutes
The Board Secretary (Kanethia Henderson) read January 17, 2019 minutes which contained board members attendance, agenda and all motions.
To accept January 17, 2019, previous Board Meeting minutes.
By: Elisha Gray Seconded by: Terra Gay
Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Terra Gay, Victor Tate, John Cherry
Public Comment
There were no public comments.
Finance Session
Please see Chief Financial Officer Powerpoint.
The Finance Committee Report minutes were read and discussed at the pre -meeting before the board meeting.
To accept the Chief Financial Officer's Report
By: John Cherry Seconded by: Elisha Gray
Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gay
To accept 4 board policies (Child Abuse and or Neglect, Outstanding Check, Nutrition Year-end and Student Accounts Receivable)
By: Terra Gay Seconded by: John Cherry
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Victor Tate
To accept the Finance Committee Report
By: Ms. Kanethia Henderson (committee member) Seconded by: Terra Gay
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Victor Tate, John Cherry
to accept Amended 2019 Budget
By: Elisha Gray Seconded by: John Cherry
New Business
Board Chair explained that Braxton Nelson was interest in being apart of the board. Chair spoke of how Mr. Nelson has been working on the Finance Committee. Mr. Nelson introduced himself and spoke briefly of his education and experience.
to accept Braxton Nelson as a new board member
By: John Cherry Seconded by: Elisha Gray
Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gray
to accept the new contracts for
By: Victor Tate (board member) Seconded by: Braxton Nelson
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Terra Gay and John Cherry.
The Meeting was Adjourned
The meeting adjourned at approximately 7:08 am
Motion to adjourn
By: John Cherry Seconded by: Braxton Nelson
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Terra Gay, Victor Tate
Academic Sessions
Ivy 8th Grade Scholar's Black History Presentation
(Head of School Report)
- See Head of Schools Report
To Approve Head of Schools Report
By: Terra Gay Seconded by: John Cherry
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Victor Tate, Kanethia Henderson, John Cherry
To accept February 7, 2019, Academic Committee Minutes
By: Elisha Gray Seconded by: Victor Tate (board member)
Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Terra Gay, John Cherry
To accept the school calendar FY20 school year.
By: John Cherry Seconded by: Terra Gay
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Victor Tate
to accept Fundraisers (Dance Battle, Pie Day Bake-off, Pizza Party and Xbox Raffle)
By: John Cherry Seconded by: Elisha Gray
Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gay
Governance Session
Governance Committee Report minutes were read and discussed at the pre -meeting before the board meeting. Board Secretary discussed possible Board Retreat dates, so that the Board could work on the Strategic Plan. The Board would also like to revise the mission and vision statement. Board Secretary is currently working with District Improvement Specialist (Dr. Burks) and Georgia Charter School Association (Jeff Holman) to provide a date for the Board Retreat. The board wants to have the retreat before April 2019.
to accept Governance Committee minutes
By: Victor Tate (board member) Seconded by: Terra Gay
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, John Cherr
to accept Board Policy ( Succession Plan, Code of Ethics, Board Governance Policies Overview)
By: John Cherry Seconded by: Victor Tate (board member)
Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Terra Gay