Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Thursday, February 28, 2019 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 10 present · 6 absent

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Elisha Gray
  • Jason Allen
  • John Cherry
  • Mary Shepherd · arrived 20 min late
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Terra Gay
  • Victor Tate (board member) · arrived 15 min late
  • Attorney Kristie Battle (board treasurer) · not present
  • Dr. Jay Bush (board member) · not present
  • Dr. William Epps (committee member) · not present
  • Mr. RaShaun Kemp · not present
  • Mr. Ronnie Banyard Jr (Board Chair) · not present
  • Ms. Leslie Purifoy Plunkett (board chair) · not present

  1. Welcome and Call to Order

    Meeting was called to order by chair, Jason Allen at 6:10 p.m.

  2. Approval of Agenda

    Motion Carried

    To approve the Agenda

    Moved by Ms. Kanethia Henderson (committee member), seconded by John Cherry

    Yes, Jason Allen, Elisha Gray, Terra Gay

  3. Governance Rules and Meeting Guidelines

    Board Parliamentarian (Terra Gay) explained the guidelines and governance rules such as everyone silencing their cell phone, during public comment the board can not answered their questions during the meeting.

  4. Ivy Mission and Vision

    Board Chair explained that the board is in the process of revising the mission and vision for the network for upcoming school year. The board is seeking the assistance of parents, students, teachers and staff being engaged in that process. The mission and vision was read by Vice Chair, Elisha Gray.

  5. Review of Previous Board Meeting Minutes

    The Board Secretary (Kanethia Henderson) read January 17, 2019 minutes which contained board members attendance, agenda and all motions.

    Motion Carried

    To accept January 17, 2019, previous Board Meeting minutes.

    Moved by Elisha Gray, seconded by Terra Gay

    Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Terra Gay, Victor Tate, John Cherry

  6. Public Comment

    There were no public comments.

  7. Finance Session

    Please see Chief Financial Officer Powerpoint.


    The Finance Committee Report minutes were read and discussed at the pre -meeting before the board meeting.

    Motion Carried

    To accept the Chief Financial Officer's Report

    Moved by John Cherry, seconded by Elisha Gray

    Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gay

    Motion Carried

    To accept 4 board policies (Child Abuse and or Neglect, Outstanding Check, Nutrition Year-end and Student Accounts Receivable)

    Moved by Terra Gay, seconded by John Cherry

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Victor Tate

    Motion Carried

    To accept the Finance Committee Report

    Moved by Ms. Kanethia Henderson (committee member), seconded by Terra Gay

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Victor Tate, John Cherry

    Motion Carried

    to accept Amended 2019 Budget

    Moved by Elisha Gray, seconded by John Cherry

    Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gay

  8. New Business

    Board Chair explained that Braxton Nelson was interest in being apart of the board. Chair spoke of how Mr. Nelson has been working on the Finance Committee. Mr. Nelson introduced himself and spoke briefly of his education and experience.

    Motion Carried

    to accept Braxton Nelson as a new board member

    Moved by John Cherry, seconded by Elisha Gray

    Yes, Jason Allen,  Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gray

    Motion Carried

    to accept the new contracts for

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Terra Gay and John Cherry.

  9. The Meeting was Adjourned

    The meeting adjourned at approximately 7:08 am

    Motion Carried

    Motion to adjourn

    Moved by John Cherry, seconded by Braxton Nelson

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Terra Gay, Victor Tate

  10. Academic Sessions

    Ivy 8th Grade Scholar's Black History Presentation


    (Head of School Report)

    • See Head of Schools Report
    Motion Carried

    To Approve Head of Schools Report

    Moved by Terra Gay, seconded by John Cherry

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Victor Tate, Kanethia Henderson, John Cherry

    Motion Carried

    To accept February 7, 2019, Academic Committee Minutes

    Moved by Elisha Gray, seconded by Victor Tate (board member)

    Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Terra Gay, John Cherry

    Motion Carried

    To accept the school calendar FY20 school year.

    Moved by John Cherry, seconded by Terra Gay

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Victor Tate

    Motion Carried

    to accept Fundraisers (Dance Battle, Pie Day Bake-off, Pizza Party and Xbox Raffle)

    Moved by John Cherry, seconded by Elisha Gray

    Yes, Jason Allen, Mary Sheppard, Kanethia Henderson, Victor Tate, Terra Gay

  11. Governance Session

    Governance Committee Report minutes were read and discussed at the pre -meeting before the board meeting. Board Secretary discussed possible Board Retreat dates, so that the Board could work on the Strategic Plan. The Board would also like to revise the mission and vision statement. Board Secretary is currently working with District Improvement Specialist (Dr. Burks) and Georgia Charter School Association (Jeff Holman) to provide a date for the Board Retreat. The board wants to have the retreat before April 2019.

    Motion Carried

    to accept Governance Committee minutes

    Moved by Victor Tate (board member), seconded by Terra Gay

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, John Cherr

    Motion Carried

    to accept Board Policy ( Succession Plan, Code of Ethics, Board Governance Policies Overview)

    Moved by John Cherry, seconded by Victor Tate (board member)

    Yes, Jason Allen, Elisha Gray, Mary Sheppard, Kanethia Henderson, Terra Gay