Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Thursday, July 26, 2018 at 6:15 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 5 present · 3 absent

  • Jason Allen
  • Mary Shepherd
  • Mary Thompson
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Dr. Charcia M. Nichols (NON-voting; Executive Director) · not present
  • Dr. William Epps (committee member) · not present
  • Elisha Gray · not present

  1. Welcome and Call to Order

    Meeting was called to order by chair, Jason Allen, at 6:32pm. 

    Motion Carried

    Joining of Boards

    Moved by Mary Shepherd, seconded by Mary Thompson

    Yes: Jason Allen, Kanethia Henderson, Victor Tate (Via Phone)

  2. Approval of Agenda

    Motion Carried

    Approve the agenda as submitted

    Moved by Mary Shepherd, seconded by Ms. Kanethia Henderson (committee member)

    Yes: Jason Allen, Mary Thompson, Victor Tate (Via Phone)

  3. Finance Session

    Treasurer’s Report

    • The FY19 budgets are being finalized. The budget has been based on a count of 530 students. As of today the enrollment count was 547. If this remains constant, it will provide a surplus for the budget

  4. Academic Sessions

    • Parent Academy was held on July 19th. Parents participated in three sessions: Academic, Culture and Parent Involvement

  5. Governance Session

    The board is still actively seeking new members


    Two policies were presented to the board for approval

    • Open Records Policy was motion for approval by Kanethia Henderson. Seconded by Thompson
    • School Behavior Code policy will continue to be reviewed. Kanethia Henderson suggested to include information about the Special Education Manifestation process


    Motion Carried

    To accept the Open Records Policy

    Moved by Ms. Kanethia Henderson (committee member), seconded by Mary Thompson

    Yes:  Jason Allen, Mary Shephard, Victor Tate (Via Phone)

  6. Executive Session

    • Legal
    • Property Space


    Adjournment

    Motion Carried

    To enter into Executive Session at 7:04pm

    Moved by Mary Shepherd, seconded by Victor Tate (board member)

    Yes:  Jason Allen, Kanethia Henderson, Mary Thompson

  7. The Meeting was Adjourned

    The meeting adjourned at approximately 7:03 pm

    Motion Carried

    Motion to adjourn

    Moved by Mary Shepherd, seconded by Victor Tate (board member)