Ivy Preparatory Academy

Governing Board

Regular Meeting - Thursday August 16th, 2018 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Jason Allen present chair On Time At Adjournment
Elisha Gray not present vice-chair
Victor Tate (board member) present Treasurer On Time At Adjournment
Mary Shepherd present member On Time At Adjournment
Dr. William Epps (committee member) present member On Time At Adjournment
Ms. Kanethia Henderson (committee member) present member On Time At Adjournment
Dr. Charcia M. Nichols (NON-voting; Executive Director) present ex-officio On Time At Adjournment

Welcome and Call to Order

Meeting was called to order by chair, Jason Allen, at 6:02pm. .

Finance Session

CFO Report



  • Budget was approved on August 16, 2018. Motion by Ms. Henderson and second by Mr. Tate.  There will be two public hearing on August 28, 2018 and September 4, 2018.
  • Ms. Sharp provided an update on the FY 19 proposed budget and a reporting of the monthly financials
  • Critical priorities were identified: Early Education and Intervention, Bond Debt Reduction and Teacher Quality and Professional Learning
  • An accounting of the percentage of revenue was provided which QBE shows 80% of the budget
  • An expense breakdown was provided showing instruction was 37% of the expenses

Academic Sessions

Scholar Presentation


Head of Schools Report


  • Enrollment Update
  • Dr. Nichols provided an update for enrollment count 512 scholars. There is an enrollment plan to target 532 scholars.


  • Academics
  • A summary and itemized information sheet for the Charter Performance Framework was providing to the board
  • The school has completed STAR testing and results/interventions/strategies were provided to the board


  • Network Highlights
  • An overview for assessment matching for both schools was signed off and Microsoft will be providing 60 licenses and two devices for the school’s use..
  • The Atlanta Dream provided 175 tickets to scholars with appropriate spirit wear and Teacher Leader applications will take place Friday, August 24, 2018

Governance Session

Board Membership

The Governing Board will be looking for new memberships. Applications for the new members are being accepted and the candidates will schedule a meeting with Dr. Nichols for a school visit


FY18-19 Goals

Goals will be focused on policies and fundraising for the board


Board Training

Ms. Falco will provide dates for board training for the 2018-2019 year

Executive Session

  • Legal
  • Property and Space



Motion to enter into Executive Session at 7:43pm for Personnel, Legal and Real Estate issues

By: Dr. William Epps (committee member) Seconded by: Ms. Kanethia Henderson (committee member)

Yes: Jason Allen, Victor Tate, Mary Shepherd 

To end Executive Session at 10:10pm

By: Mary Shepherd Seconded by: Ms. Kanethia Henderson (committee member)

Yes: Jason Allen, Victor Tate, Will Epps

The Meeting was Adjourned

The meeting adjourned at approximately 10:12 pm

Motion to adjourn

By: Mary Shepherd Seconded by: Ms. Kanethia Henderson (committee member)

Yes: Jason Allen, Victor Tate, Will Epps, Charcia Nichols