Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Thursday, August 16, 2018 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 6 present · 1 absent

  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Jason Allen
  • Mary Shepherd
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Elisha Gray · not present

  1. Welcome and Call to Order

    Meeting was called to order by chair, Jason Allen, at 6:02pm. .

  2. Finance Session

    CFO Report

    

    • Budget was approved on August 16, 2018. Motion by Ms. Henderson and second by Mr. Tate.  There will be two public hearing on August 28, 2018 and September 4, 2018.
    • Ms. Sharp provided an update on the FY 19 proposed budget and a reporting of the monthly financials
    • Critical priorities were identified: Early Education and Intervention, Bond Debt Reduction and Teacher Quality and Professional Learning
    • An accounting of the percentage of revenue was provided which QBE shows 80% of the budget
    • An expense breakdown was provided showing instruction was 37% of the expenses

  3. Academic Sessions

    Scholar Presentation


    Head of Schools Report


    • Enrollment Update
    • Dr. Nichols provided an update for enrollment count 512 scholars. There is an enrollment plan to target 532 scholars.


    • Academics
    • A summary and itemized information sheet for the Charter Performance Framework was providing to the board
    • The school has completed STAR testing and results/interventions/strategies were provided to the board


    • Network Highlights
    • An overview for assessment matching for both schools was signed off and Microsoft will be providing 60 licenses and two devices for the school’s use..
    • The Atlanta Dream provided 175 tickets to scholars with appropriate spirit wear and Teacher Leader applications will take place Friday, August 24, 2018

  4. Governance Session

    Board Membership

    The Governing Board will be looking for new memberships. Applications for the new members are being accepted and the candidates will schedule a meeting with Dr. Nichols for a school visit


    FY18-19 Goals

    Goals will be focused on policies and fundraising for the board


    Board Training

    Ms. Falco will provide dates for board training for the 2018-2019 year

  5. Executive Session

    • Legal
    • Property and Space



    Motion Carried

    Motion to enter into Executive Session at 7:43pm for Personnel, Legal and Real Estate issues

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes: Jason Allen, Victor Tate, Mary Shepherd 

    Motion Carried

    To end Executive Session at 10:10pm

    Moved by Mary Shepherd, seconded by Ms. Kanethia Henderson (committee member)

    Yes: Jason Allen, Victor Tate, Will Epps

  6. The Meeting was Adjourned

    The meeting adjourned at approximately 10:12 pm

    Motion Carried

    Motion to adjourn

    Moved by Mary Shepherd, seconded by Ms. Kanethia Henderson (committee member)

    Yes: Jason Allen, Victor Tate, Will Epps, Charcia Nichols