Minutes: Regular Meeting

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Executive Director's Report

CFO Financial Officer's Report - May 2025 Financials

The Finance Committee met on Tuesday, June 24th, 2025, at 5:00 PM for a scheduled 1-hour and 7-minute meeting.

Present: Mrs. Laticia Sharp (NON-voting; Chief Financial Officer), Dr. Tunisia Cornelius (Board Member), Ms. Leslie Purifoy Plunkett (board secretary)

The members considered the following items: 1. Welcome and Call to Order 2. Approval of Agenda 3. Finance Committee Work Session

Budget Updates - CFO

Review the third draft of the FY25 Amended Budget and the FY26 Proposed Budget.

Review of 2025-2026 Work Plan

Adjournment

The committee considered 1 motions, of which 0 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)

The meeting adjourned at 5:30 PM

The Governance Committee met on Tuesday, June 17th, 2025, at 5:00 PM for a scheduled meeting of 0 hours and 57 minutes.

Present: Dr. Charcia M. Nichols (NON-voting; Executive Director), Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Stephanie Twitty-Carmon (Board Vice Chair)

The members considered the following items:

Welcome and Call to Order at 5:06 PM

Approval of Agenda Governance Committee Work Session

• Governance Updates - Committee Chair
• Governance Policies and Procedures Updates
• Development of Board Retreat Agenda - July 19, 2025

Adjournment

The committee considered one motion, of which one passed, and zero failed: 1. Approve the agenda as submitted (proposed)

The meeting adjourned at 6:02 PM

The Governing Board met on Tuesday, May 27th, 2025, at 6:00 PM for a meeting scheduled to last 2 hours and 45 minutes. Present: Ms. Leslie Purifoy Plunkett (board secretary), Dr. Tunisia Cornelius (Board Member), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Ms. Danielle Harrington (Board Member), and Ms. Heather Gaylord (Board Member).

The members considered the following items:

1. Welcome, Vision, And Mission
2. Ivy Preparatory Academy Governing Board Meeting Information
3. Approval of Agenda
4. Public Comment - NONE
5. School Leadership Reports - Academics, Operations, and Finance
6. Report from Nominating Committee - presentation and approval of FY25 Board Officers
7. Report from Finance Committee
8. Report from the Governance Committee
9. Report from Governing Board
10. Action Items
    • Items for Approval
    • Executive Director's Report - April 22, 2025
    • Executive Director's Report - May 27, 2025
    • CFO Financial Report - March 2025 Financials
    • CFO Financial Report - April 2025 Financials
    • FY25 calendar (Board and Committee meetings)
    • New Committee and Leader: Resource Development Committee, Ms. Heather Gaylord, Chairman

    
    

    Information Items

    • Governance Committee Meeting: Tuesday, June 10, 2025, at 5:00 PM
    • Finance Committee Meeting: Tuesday, June 10, 2025, at 6:00 PM
    • Academic Committee Meeting: Tuesday, June 17, 2025, at 6:00 PM
    • Governing Board Meeting: Tuesday, June 24, 2025, at 6:00 PM
    • Virtual Board Member Trainings due by June 30, 2025 (please submit certificates of completion via email to Dr. Nichols no later than Friday, June 20, 2025).

    
    

    Public Meetings:

    • 2nd Public Hearing - FY25 Amended Budget - Tuesday, June 24, 2025 at 5:30 PM
    • 2nd Public Hearing - FY26 Proposed Budget - Tuesday, June 24, 2025 at 5:45 PM

The meeting adjourned at 7:22 PM

Items for Approval

Executive Director's Report - June 24, 2025

CFO Financial Report - May 2025 Financials

Legal matter

Governance Committee Meeting: Tuesday, July 15, 2025, at 5:00 PM

Finance Committee Meeting: Tuesday, July 15, 2025, at 6:00 PM

Academic Committee Meeting: July 15, 2025, at 6:00 PM

Governing Board Meeting: Tuesday, July 29, 202,5 at 6:00 PM

Board Retreat - July 26, 2025 at 8:30 AM

The meeting adjourned at approximately 7:49 pm