Minutes: Regular Meeting

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Executive Director's Report

CFO Financial Officer's Report - April 2025 Financials

Presentation of the FY25 Slate of Board Officers

1. Chairman
2. Vice Chairman
3. Secretary
4. Treasurer

The Finance Committee met on Tuesday, May 20th, 2025, at 6:00 PM for a scheduled 1-hour and 7-minute meeting.

Present: Mrs. Laticia Sharp (NON-voting; Chief Financial Officer), Dr. Tunisia Cornelius (Board Member), Ms. Leslie Purifoy Plunkett (board secretary)

Not Present: Ms. Heather Gaylord

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Finance Committee Work Session

   
   

   Budget Updates - CFO

   
   

   2024-2025 Enrollment:

   • Budget - 449
   • Current funding - 431
   • Actual as of May 20, 2025 - 415

   
   

   2025-2026 Enrollment Target - 425 (currently projected at 412)

   • Completed enrollment - 345
   • Pending enrollment (missing documents) - 34
   • Undecided - 23
   • No response - 25

   
   

   Review the third draft of the FY25 Amended Budget and the FY26 Proposed Budget.

   
   

   Review of 2025-2026 Work Plan

   
   

   Property Taxes (Tenant Responsibility) - still awaiting details.

   • Need to send notification to tenants (LIV Fitness and Kirkwood Family Medicine) of a likely increase.

   
   

   4. Adjournment

The committee considered 1 motions, of which 0 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)

The meeting adjourned at 7:19 PM

The Governance Committee met on Tuesday, May 13th, 2025, at 5:00 PM for a scheduled meeting of 0 hours and 57 minutes.

Present: Dr. Charcia M. Nichols (NON-voting; Executive Director), Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Stephanie Twitty-Carmon (Board Vice Chair)

Not Present: none

The members considered the following items:

Welcome and Call to Order at 5:04 PM

Approval of Agenda Governance Committee Work Session

• Governance Updates - Committee Chair
• Governance Policies and Procedures Updates
• Governance Improvement Specialist
• Review of Board Member self-assessment tools
• Development of Board Calendar (monthly committee and board meetings)
• Board Retreat - will set date for late summer/fall 2025
• FY25 Slate of Officers - will be presented by the Nominating Committee
• FY25 Work Plans - start in July
• New committee proposal - Resource Development Committee (proposed Chair: Ms. Heather Gaylord)

Adjournment

The committee considered one motion, of which one passed, and zero failed:

1. Approve the agenda as submitted (proposed)

The meeting adjourned at 6:20 PM

The Governing Board met on Tuesday, April 22nd, 2025, at 6:00 PM for a meeting scheduled to last 2 hours and 45 minutes. Present: Ms. Leslie Purifoy Plunkett (board secretary), Dr. Tunisia Cornelius (Board Member), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Not Present: Ms. Danielle Harrington (Board Member) and Ms. Heather Gaylord, (Board Member). We did not have a quorum. Our two board members were absent due to required annual board member training.

The members considered the following items:

1. Welcome, Vision, And Mission
2. Ivy Preparatory Academy Governing Board Meeting Information
3. Approval of Agenda
4. Public Comment
5. School Leadership Reports - Academics, Operations, and Finance
6. Report from Academic Committee
7. Report from Finance Committee
8. Report from the Governance Committee
9. Report from Governing Board
10. Action Items - N/A due to not having a quorum
11. Information Items

The committee considered zero motions, of which zero passed, and 0 failed:

The meeting adjourned at 7:25 PM

Items for Approval

Executive Director's Report - April 22, 2025

Executive Director's Report - May 27, 2025

CFO Financial Report - March 2025 Financials

CFO Financial Report - April 2025 Financials

FY25 Calendar (Board and Committee meetings)

New Committee and Leader: Resource Development Committee, Ms. Heather Gaylord, Chairman

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

No public comment.

Governance Committee Meeting: Tuesday, June 10, 2025 at 5:00 PM

Finance Committee Meeting: Tuesday, June 10, 2025 at 6:00 PM

Academic Committee Meeting: 

Governing Board Meeting: Tuesday, June 24, 2025 at 6:00 PM

New Board Member virtual trainings - deadline June 20, 2025

Public meetings:

• 2nd Public Hearing - FY25 Amended Budget - Tuesday, June 24, 2025 at 5:30 PM
• 2nd Public Hearing - FY26 Proposed Budget - Tuesday, June 24, 2025 at 5:45 PM

Board Retreat

The meeting adjourned at approximately 9:49 am