Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday October 22nd, 2024 @6:00 PM

Meeting Agenda

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

  1. Approve the agenda as submitted

Welcome, Vision, And Mission 5 minutes

Welcome - Board Chair

  • Meeting Call to Order - Board Chair
  • Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Ivy Preparatory Academy Governing Board Meeting Information 10 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Public Comment 30 minutes

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, and Finance 30 minutes

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.





Policy Review 60 minutes

Policy Review



Report from Finance Committee 5 minutes

The Finance Committee met on Tuesday, October 8th, 2024 @6:00 PM for what was scheduled to be a 1 hour and 7 minutes long meeting. Present: Mrs. Laticia Sharp (NON-voting; Chief Financial Officer), Leslie Purifoy Plunkett (Board Member), Dr. Tunisia Cornelius (Board Member), Not Present: Ms. Heather Gaylord

The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Finance Committee Work Session

CFO Updates

 

2024-2025 Enrollment

  • Budget - 449; Actual - 435

 

October 2024 FTE Count - Tuesday, October 1, 2024 - 436

 

DE46 State Reporting

  • FY24 Actual DE46 - submitted by September 30, 2024, deadline.

 

FY25 SCSC Monitoring

  • Finance deliverables were submitted by the October 3, 2024, extension date.

 

4. Policy Review

The Finance Committee reviewed the following policies:

  • Admissions/Ticket Sales
  • Board Member Travel
  • Charity/Family Support Funds
  • Check Requests
  • Annual Operating Budget
  • Annual Audit

 

Comments will be shared with our General Counsel, Attorney Marquetta Bryan.

 

5. Adjournment at 7:06pm

Actions:

  1. Approve the minutes as submitted

Report from Academic Committee 15 minutes

The Academic Committee met on Tuesday October 8th, 2024 @6:00 PM for what was scheduled to be a 1 hours and 21 minutes long meeting. Present: Ms. Danielle Harrington (Board Member), Mrs. Pelita Merideth (Director of Curriculum & Instruction), Dr. Charcia M. Nichols (NON-voting; Executive Director), Mrs. Candis Holt (School Principal)


Not Present: Ms. Jina Meadows (Community Member), Mrs. Stephanie Twitty-Carmon (Board Vice Chair)

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of Minutes from Sep 10, 2024
4. Academic Work Session

Mrs. Holt provided updates on the following items:


  • FTE Cycle 1 (October 1)
  • Date extended to October 31st due to Hurricane Hele
  • Gifted numbers are down, testing on hold
  • Numbers down due to withdrawals
  • EIP number for 4th and 5th grade numbers down due to scholars not qualifying
  • SWD numbers up (52 scholars)
  • CPI Cycle 1 (October 1)
  • Certified sub for elementary
  • currently looking for another full time scholar
  • Scholar Attendance
  • Challenges in third grade with 94.25%
  • Seventh grade 93.73% all other grade levels above 95%
  • Scholar Discipline
  • Currently have 1 fight and bus suspension in 3rd grade
  • Stay away agreement/disagreement in 4th grade
  • Three cases of ISS in middle school due to disruptive behavior
  • Staff Attendance
  • Currently, one staff member on a leave of absence
  • One teacher returned from maternity leave
  • Parent Participation
  • Annual Title I Curriculum Night=76 families
  • Million Father March-140 fathers
  • Grandparents Breakfast-180 grandparents
  • Strategic Plan Updates
  • Completed priorities 3 & 4 with action steps and goals
  • Leading at the Speed of Trust workshop scheduled for October 11th; six hour training
  • Work plan for Strategic planning will be completed by the end of the month
  • Parent/Scholar Compact Review
  • Compact was reviewed on July 26th
  • PFE Newsletter shared late August and early September
  • Parent Compact was shared with teachers August 26th
  • Parent Scholar Compact forms returned by August 28th
  • We are currently on track for items to be completed for Federal programs to be compliant with federal regulations
  • TKES Updates
  • All pre-conferences and goals completed
  • Walkthrough #1 will be completed by October 25th
  • ELA & Reading goals are set for 3% increase for scholars on or above grade level
  • Science goals for tested grades are set at 3% increase for scholars on or above grade level
  • Science & Social Studies non tested grades are set at improving scholar engagement in Tier 1 instruction through participation of PL opportunities
  • Utilizing Get Better Faster and Coaching Scope and Sequence: See it, Name it, Do it.
  • 17 observations
  • Routines & procedures not followed is a trend across all classes
  • Lesson plan internalization was also an item of focus for the administrative team
  • SCSC Academic Updates
  • Academic section of the CPF revised and approved at September board meeting
  • Academic
  • Academic Remediation Updates (EIP & REP)
  • KK: 36 scholars EIP Both - Innovative Model, Self-Contained
  • 1st: 33 scholars EIP Both - Self-Contained (14)
  • 2nd: 17 scholars EIP Both (3 scholars EIP Reading- 14 scholars Both) - Augmented
  • 3rd: 31 scholars EIP Both - Augmented
  • 4th: 23 scholars EIP Both - Augmented
  • 5th: 35 scholars EIP Both- (2 scholars EIP Math- 33 scholars Both) - Augmented

                                Total Number of scholars: 175


  • 6th: 13 scholars in Math only, 2 Reading only, & 22 qualify in both content areas (37/48 total)
  • 7th: 8 scholars in Math only, 3 Reading only, 27 qualify in both content areas (38/49 total)
  • 8th: 1 scholar in Reading only, while 19 qualify in both content areas. (20/47 total)

Total number of REP scholars: 95 

Total number of scholars in REP Connections:(29 scholars) ELA- 17 & Math- 12


  • 29 scholars with a 504
  • Dyslexia Updates
  • All K-3 teacher and MTSS Team Members successfully completed the Dyslexia training series and earned 1.5 credit hours with a certificate 10/4/24
  • Parent Informational Meeting (Literacy: Lunch and Learn) 10/10/24
  • The Fall benchmark Early Literacy Screening was administered to all Kindergarten scholars  09/22/24
  • Any scholars identified in grades 1st-5th exhibiting characteristics of dyslexia will be screened via i-Ready by 10/25/24

·   

5. Policy Review

Bullying

·       Class Sizes

·       Homeless

·       Virtual Attendance

·       Use of Personal Vehicles

·        

·       Feedback for policies are due to Dr. Nichols by Friday, October 18, 2024, via email.


6. Announcements
7. Adjournment of Meeting

The committee considered 3 motions, of which 3 passed, and 0 failed:
1. Approve agenda for tonight's meeting (passed)
2. Approve September 10th meeting (passed)
3. Motion to close the Academic Meeting at 6:53 pm. (passed)

The meeting adjourned at 6:53PM

Report from Governance Committee 15 minutes

The Governance Committee met on Tuesday, October 8th, 2024, at 5:00 PM for a meeting that was scheduled to last 0 hours and 52 minutes.


Present: Dr. Charcia M. Nichols (NON-voting; Executive Director), Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Stephanie Twitty-Carmon (Board Vice Chair)


Not Present: none


The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Governance Committee Work Session

·      The Governance Committee created a work plan and schedule for policy review.

·      The following policies should be reviewed with feedback provided to the Executive Director no later than October 18, 2024.

  • Accident or Injury in the Workplace
  • Board Meetings
  • Employee Evaluation
  • Head of Schools Relations
  • Open Records
  • Progressive Discipline
  • Sexual Discrimination, Harassment and Misconduct


Adjournment

The committee considered 3 motions, of which 3 passed and 0 failed:

1. Motion to amend the agenda to remove the Head of Schools Legal Requirement. This is a financial policy and should not be in this work session/agenda. (passed)

2. Motion to amend the agenda and add the following policies: Personnel, Accident & Injury, Employee Evaluation, Sexual Discrimination, and Progressive Discipline. (passed)

3. Motion to approve the amended agenda as presented. (passed)


The meeting adjourned at 6:05 PM

Report from Governing Board 15 minutes

The Governing Board met on Tuesday September 24th, 2024 @6:00 PM for what was scheduled to be a 4 hours and 0 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Dr. Tunisia Cornelius (Board Member), Ms. Danielle Harrington (Board Member), Mrs. Stephanie Twitty-Carmon (Board Vice Chair)
Not Present: none

The members considered the following items:
1. Approval of Agenda
2. Welcome, Vision, And Mission
3. Ivy Preparatory Academy Governing Board Meeting Information
4. Public Comment
5. Approval of Minutes from Aug 27, 2024
6. School Leadership Reports - Academics, Operations, and Finance
7. Report from Academic Committee
8. Report from Finance Committee
9. Policy Review
10. Consent Items
11. Action Items
12. Information Items

The committee considered 2 motions, of which 0 passed, and 0 failed:
1. Approve the agenda as submitted (proposed)
2. Approve the minutes as submitted (proposed)

The meeting adjourned at 8:50PM

Action Items 5 minutes

Items for Approval



Information Items 5 minutes

Governance Committee Meeting: Tuesday, MONTH DAY 2022, at 6:00 pm

Finance Committee Meeting: Tuesday, MONTH DAY 2022, at 6:45 pm

Academic Committee Meeting: Tuesday, MONTH DAY 2022, at 6:45 pm

Governing Board Meeting: Tuesday, MONTH DAY 2022, at 6:00 pm