Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

Welcome, Vision, And Mission 5 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Ivy Preparatory Academy Governing Board Meeting Information 10 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Public Comment 30 minutes

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Approval of Minutes from Aug 27, 2024 5 minutes

The Governing Board met on Tuesday August 27th, 2024 @6:00 PM for what was scheduled to be a 3 hours and 16 minutes long meeting.

Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary), Dr. Tunisia Cornelius (Community Member), Dr. Tunisia Cornelius (Board Member), Ms. Danielle Harrington (Board Member)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information

2. Welcome, Vision, And Mission

3. Approval of Agenda

4. Public Comment

5. School Leadership Reports - Academics, Operations, and Finance and Principal's First Month Overview

6. Policy Review - for First Read

• Adult vs Student Generated Funds
• Bank Statement Reconciliation
• Diabetes Information
• Field Trips
• Paid Parental Leave
• Use of Force
• Seclusion & Restraint

7. Report from Governing Board - Mr. Ronnie Banyard, Chair

• Chair's Message
• Executive Director's Goals and Evaluation Discussion
• Chief Financial Officer's Goals and Evaluation Discussion

8. Report from the Finance Committee

9. Report from the Academic Committee - Stephanie Twitty-Carmon, Chair

10. Action Items

11. Consent Items

12. Information Items

The committee considered 1 motions, of which 1 passed, and 0 failed: 1. Motion to amend the agenda. In the Policy Review section the Diabetes information is information only and the Paid Parental Leave policy is for final read. (passed) The meeting adjourned at 8:12PM

Actions:

School Leadership Reports - Academics, Operations, and Finance 60 minutes

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

Report from Academic Committee 15 minutes

The Academic Committee met on Tuesday, September 10th, 2024, at 6:00 PM for what was scheduled to be a one-hour and twelve-minute meeting.

Present: Ms. Danielle Harrington (Board Member), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mrs. Pelita Merideth (Director of Curriculum & Instruction), Dr. Charcia M. Nichols (NON-voting Executive Director), Mrs. Candis Holt (School Principal)

Not Present: Ms. Jina Meadows (Community Member)

The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Approval of August 2024 Committee Minutes

4. Academic Work Session

Dr. Nichols shared the following information with the team:

·      MAP

·      Dr. Nichols reviewed the work session for September’s Academic meeting.

·      MAP has not been completed but will be administered September 23rd-27th.

·      Another source of data to triangulate.

·      Grades 3-8 (ELA and Math)

·      Grades 5&8 (Science)

·      Review Scholar BOY Diagnostic Data

·      August Faculty Meeting- Principal Holt led a discussion on where are gaps are in i-Ready Reading and Math

·      Families have been provided with the BOY data.

·      Lunch and Learn Session with Parents on August 30th was a huge success. There were 30 parents present.

·      Academics Team Meetings

·      Reviewed data as a team

·      Every second and fourth Wednesday of the month

·      Discussed how to prepare the teachers and which protocol to use.

·      PLC Protocol

·      Trained to know the look-for for PLC.

·      Teachers will dig deeper and look into their data.

·      Consistency amongst all grade levels

·      PLC practices have been revised for this school year.

·      Derived from the PLC paybook.

·      Gifted Scholars

·      Gifted coordinator will understand her role and how it plays in MTSS.

·      Additional training is needed in Tier 1 instruction.

·      Improve practices in the classroom.

·      20 scholars will be assessed for gifted during the Fall 2024

·      Review GMAS Math data.

·      GMAS Math Spring 2024 Data

·      28% in 3rd grade Level 3 and 4 scholars

·      35% in 4th grade Level 3 and 4 scholars

·      Scholar Attendance

·      3rd (93.98%) and 6th grade (93.66%) are the targeted grades.

·      The remaining grade levels are at 94% or above. 

·      Principal Holt is looking at incentives for scholars.

·      Attendance data and the master schedule will be reviewed tomorrow in the Academics Meeting on September 11th. 

·      3rd-grade scholars are challenged with being present and will win a pizza party if their class wins. 

·      Teacher Attendance (no significant difference for the ten-day period)

·      Scholar Discipline

·      Review of incidents per grade level: hitting a teacher, fighting on the bus, stealing, disruptive behavior

·      Parent Participation

·      i-Ready Lunch and Learn (33 parents)

·      Kindergarten Parent Meeting (30 parents)

·      2nd grade parent meeting (13 parents)

·      New scholar ceremony (over 100 parents)

·      Enrollment Updates

·      445 enrolled

·      Need 449 to meet our target enrollment number.

·      Dyslexia Update

·      August -September 2024

·      All Kindergarten scholars will be screened in Letter Naming Fluency and Rapid Automatized Naming as the Fall Benchmarks

·      Curriculum Focus Walks

·      September 16, 2024

·      Calibrated with the instructional team.

·      Walkthroughs will continue throughout the year.

·      What is happening at the teacher station? 

·      Training assistant principals and coaches on the instructional practices

·      SCSC Monitoring

·      Uploaded by October 1st.

·      Strategic Plan Update

·      Kick Off Meeting: September 3rd

·      Focused on Priorities 1 and 2

·      Next Meeting on October 1st

·      Policy Review

·      Policies need to be reviewed by the board members and submitted by September 20th.

·      There are a few policies that are time sensitive. Dr. Nichols will highlight these on the spreadsheet and submit them to the board. 

·      TKES Updates-Staff currently taking part in the pre-conferences.

 

5. Academic Accountability Policy Review

·      Bullying

·      Virtual Learning Attendance

·      Inclement Weather

·      Class Size

·      Records

·      Use of Personal Vehicles to Transport scholars.

 

 

The meeting adjourned at 7:05 pm

Report from Finance Committee 15 minutes

The Finance Committee met on Tuesday August 13th, 2024 @6:00 PM for what was scheduled to be a 1 hours and 7 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer), Dr. Tunisia Cornelius (Community Member), Dr. Tunisia Cornelius (Board Member)


The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Finance Committee Work Session

• 2024-2025 Enrollment
• October 2024 FTE count
• FY24 Audit - audit is complete with no findings
• DE46 State Reporting (submitted - due 09/30/2024)
• FY25 SCSC Monitoring - deliverables due by 09/19/2024

4. Policy Review

• Adult vs Student Generated Funds
• Field Trips
• Bank Statement Reconciliation

5. Adjournment

The committee considered 1 motion, of which 1p assed and 0 failed:
1. Approve the agenda as submitted (proposed)

The meeting adjourned a7:05 PMPM

Policy Review 60 minutes

First Read

• Annual Audit
• Purchasing Process
• Annual Operating Budget
• Inventory of Equipment

Second Read

• Seclusion and Restraint
• Vandalism
• Bank Statement Reconciliation
• Military Leave

Third Read

• Use of personal vehicles
• Program Records
• Hospital Homebound
• Class Size
• Vending machines
• Head of Schools Legal Requirement
• Head of Schools School Relations

For Approval

• Title IX
• Nursing
• Nursing Guidelines
• Infectious Disease

Consent Items 10 minutes

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt Governance Committee Reports
4. Adopt Finance Committee Reports
5. Adopt Academic Committee Reports
6. Approve resignation - Ronnie Banyard Jr. - Board Member

Action Items 20 minutes

Updated Governing Board meetings dates and times

Committee Chair assignments

Board Retreat (date discussion)

Information Items 5 minutes

Governance Committee Meeting: 

Finance Committee Meeting: 

Academic Committee Meeting: 

Governing Board Meeting: