Ivy Preparatory Academy Governing Board Meeting Information

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comment

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, and Finance

Academics and Operations Report - Executive Director/Head of School

Finance Report - Chief Financial Officer

Policy Review

First Read - New Policy – Use of Force (School Resource Officer)

First Read-New Policy-Paid Parent Leave

Report from Governing Board - Mr. Ronnie Banyard, Chair

The Governing Board met on Tuesday June 25th, 2024 @6:00 PM for what was scheduled to be a 3 hours and 21 minutes long meeting.

Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information

2. Welcome, Vision, And Mission

3. Approval of Agenda

4. Public Comment

5. School Leadership Reports - Academics, Operations, and Finance

6. Policy Review

7. Report from Governing Board - Mr. Ronnie Banyard, Chair

8. Report from Finance Committee - Attorney Kristie Battle, Chair

9. Report from Academic Committee - Stephanie Twitty-Carmon, Chair

10. Consent Items approved

• Academic and Operations Report from Head of School
• Finance Report from Chief Financial Officer
• Minutes from May 2024 Governing Meeting
• June Finance Committee Report
• Amended FY24 Operating Budget
• Proposed FY25 Operating Budget
• Board resignation - Attorney Kristie Battle
• Motion to approve the 2025-2030 Strategic Plan
• Motion to approve the Strategic Planning Implementation Proposal

11. Information Items - upcoming July 2024 committee and governing meetings

The committee considered 2 motions, of which 2 passed, and 0 failed: 1. Motion to amend the June agenda to remove the Use of Force from policy review. (passed) 2. Motion to amend the agenda by adding the review of FY25 Governing Board and Committee Meeting Dates (passed)

The meeting adjourned at 7:38 PM

Report from Academic Committee - Stephanie Twitty-Carmon, Chair

The Academic Committee met on Tuesday, June 25, 2024 at 5:00 pm. The following people were in attendance: Mrs. Stephanie Twitty-Carmon, Ms. Jina Meadows, and Dr. Charcia Nichols.

Academic Committee Session:

The school leader will update the committee on the School and Departments

Update FY 25 Committee Workplan - No meeting for July

Review Dates for Committees for FY 25: Changes- August 13th, September 10th (diagnostic data), October 8th(scholar and parent survey), November 12th, removal of December 10th, January 14th(include staffing analysis, scholar/parent survey), February 11th (climate survey results, intent to return teacher/scholar), April 15th, removal of May 13th, June 10th

Create Policy Calendar- pending approval.

The meeting was adjourned at 6:00 pm.

Action Items

Items for Discussion - discuss a board resolution to no longer have board counsel attend board meetings for the 24-25 school year.

Consent Items

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt the minutes from the June Governing Board meeting
4. Adopt the June Finance Committee Report
5. Adopt the May and June Academic Committee Reports
6. Adopt the Employee Handbook
7. Adopt the Conflict of Interest Forms

Information Items

August 2024

Finance Committee: Tuesday, August 13, 2024 at 5:00 p.m. Room 203

Governance Committee: Tuesday, August 27, 2024 at 6:00 p.m. Art Room

Governing Board Meeting: Tuesday, August 27, 2024 at 5:00 p.m. Conference Room

Academic Committee: Tuesday, August 13, 2024 at 6:00 pm Room 202

Welcome, Vision, And Mission

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Report from Finance Committee

The Finance Committee met on Tuesday, July 9th, 2024 @5:00 PM for what was scheduled to be a 1 hour and 7 minutes long meeting.

Present: Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer), Dr. Tunisia Cornelius (Community Member) Not Present: Attorney Kristie Battle (board treasurer)

The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Finance Committee Work Session

4. Policy Review (reviewed the following policies to provide feedback to Legal Counsel)

• Field Trips
• Concessions, T-Shirts, Miscellaneous Sales
• Bank Statement Reconciliation
• Adults vs. Student Generated Funds

5. Adjournment The committee considered 1 motions, of which 0 passed, and 0 failed: 1. Approve the agenda as submitted (proposed)

The meeting adjourned at 7:42PM

The Meeting was Adjourned

The meeting adjourned at approximately 8:04 am