Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission 5 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comment 30 minutes

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, and Finance 60 minutes

Academics and Operations Report - Executive Director/Head of School

• Presentation of the Strategic Plan
• Board and committee Meeting dates for FY 2025

Finance Report - Chief Financial Officer

Policy Review 20 minutes

First Read - New Policy – Use of Force (School Resource Officer)

Review - Conflict of Interest

Review – Drug, Alcohol and Substance Abuse

Review – Arrests and Convictions

Review – Open Door Policy

Review – Military Service Leave

Policy Amendment – Grading Policy (Adoption)

Report from Governing Board - Mr. Ronnie Banyard, Chair 15 minutes

The Governing Board met on Tuesday May 28th, 2024 @6:00 PM for what was scheduled to be a 3 hours and 51 minutes long meeting.

Present: Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information

2. Welcome, Vision, And Mission

3. Approval of Agenda

4. Public Comment

5. School Leadership Reports - Academics, Operations, and Finance

6. Policy Review

7. Report from Governing Board - Mr. Ronnie Banyard, Chair

8. Report from Finance Committee - Ms. Leslie Purifoy Plunkett, Committee Member

9. Consent Items

10. Action Items

11. Executive Session - to discuss personnel and litigation

12. Information Items

The meeting adjourned at 7:15pm

The Public Budget Hearings met on Tuesday June 11th, 2024 @5:30 PM for what was scheduled to be a 0 hours and 46 minutes long meeting.

Present: Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Dr. Charcia Nichols (Executive Director/Head of Schools) and Ms. Laticia Sharp (Chief Financial Officer)

The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Public Comment - none

4. FY24 Amended Operating Budget - CFO

The meeting adjourned at 6:05PM

The Public Budget Hearings met on Tuesday June 11th, 2024 @5:45pm PM for what was scheduled to be a 0 hours and 46 minutes long meeting.

Present: Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Dr. Tunisia Cornelius (Finance Committee Member) Dr. Charcia Nichols (Executive Director/Head of Schools) and Ms. Laticia Sharp (Chief Financial Officer)

The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Public Comment - none

4. FY25 Proposed Operating Budget - CFO

The meeting adjourned at 6:25PM

Report from Finance Committee - Attorney Kristie Battle, Chair 15 minutes

The Finance Committee met on Tuesday June 11th, 2024 @6:00 PM for what was scheduled to be a 0 hours and 37 minutes long meeting.

Present: Ms. Leslie Purifoy Plunkett (board secretary), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer), Dr. Tunisia Cornelius (Community Member)

Not Present: Attorney Kristie Battle (board treasurer)

The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Finance Committee Work Session

• Updates from CFO
• Review of Amended FY24 Operating Budget
• Review of Proposed FY25 Operating Budget

The meeting adjourned at 6:42PM

Report from Academic Committee - Stephanie Twitty-Carmon, Chair 15 minutes

Consent Items 10 minutes

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt the minutes from the May Governing Board meeting
4. Adopt the June Finance Committee Report
5. Adopt the Amended FY24 Operating Budget
6. Adopt the Proposed FY25 Operating Budget
7. Board resignation - Attorney Kristie Battle

Action Items 20 minutes

Information Items 5 minutes

July 2024

Finance Committee: Tuesday, July  9, 2024 at 5:00 p.m. Room 203

Governance Committee: Tuesday, July 24, 2023 at 6:00 p.m. Art Room

Governing Board Meeting: Tuesday, July 24, 2023 at 5:00 p.m. Conference Room

Academic Committee: Tuesday, July 9, 2029 at 6:00 pm Room 202