Ivy Preparatory Academy Governing Board Meeting Information

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

School Leadership Reports - Academics, Operations, and Finance

Academics and Operations Report - Executive Director/Head of School

• Insurance Compliance

Finance Report - Chief Financial Officer

Policy Review

The following policies will be presented for Second Read:

·      Employee Email

·      Disability Accommodation

·      At-Will Employment

Report from Governing Board - Mr. Ronnie Banyard, Chair

The Governing Board met on Tuesday March 26th, 2024 @6:00 PM for what was scheduled to be a 3 hours and 21 minutes long meeting.

Present: Attorney Kristie Battle (board treasurer), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information

2. Welcome, Vision, And Mission

3. Approval of Agenda

4. Public Comment

5. School Leadership Reports - Academics, Operations, and Finance

6. Policy Review

7. Report from Governing Board - Mr. Ronnie Banyard, Chair

8. Report from Finance Committee

9. Report from Academic Committee

10. Consent Items

11. Executive Session

12. Information Items

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Motion to amend the agenda to add the following to policy review: Lost or Damaged Learning Resources (passed)

2. Motion to approve the amended agenda. (passed)

The meeting adjourned at 7:35PM

Report from Finance Committee - Attorney Kristie Battle, Chair

The Finance Committee met on Tuesday April 9th, 2024 @6:00 PM for what was scheduled to be a 1 hours and 18 minutes long meeting.

Present: Ms. Leslie Purifoy Plunkett (board secretary), Dr. Tunisia Cornelius (Community Member), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)

Not Present: Attorney Kristie Battle (board treasurer)

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information

2. Welcome And Call To Order

3. Public Comment

4. FINANCE WORK SESSION

5. ADJOURNMENT The committee considered 1 motions, of which 1 passed, and 0 failed:

Motion to adjourn at 7:00pm (passed) The meeting adjourned at 6:49PM

Report from Academic Committee - Stephanie Twitty-Carmon, Chair

Consent Items

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt the minutes from the March Governing Board meeting
4. Adopt the Academic Committee Report
5. Adopt the Finance Committee Report

Action Items

VOTING - NEW BOARD MEMBERS

Executive Session

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia. 

Purpose: to discuss personnel matter and litigation

Information Items

Finance Committee Meeting: Tuesday, May 14, 2024 at 6:00 pm

Academic Committee Meeting: Tuesday, May 14 , 2024 at 6:00 pm

Governing Board Meeting: Tuesday, May 28, 2024 at 6:00 pm

REMINDER:

Board members must complete annual required training no later than April 30, 2024.

(total 12 hours; 6 in-person at training session, remaining 6 completed asynchronous/online)

Welcome, Vision, And Mission

Welcome - Board Chair

• Meeting Call to Order - Board Chair at 6:04pm
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Public Comment

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

None

The Meeting was Adjourned

The meeting adjourned at approximately 2:53 pm