Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday March 26th, 2024 @6:00 PM

Meeting Agenda

Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission 5 minutes

Welcome - Board Chair

  • Meeting Call to Order - Board Chair
  • Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comment 30 minutes

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, and Finance 60 minutes

Academics and Operations Report - Executive Director/Head of School

  • Marketing Refresh
  • FY 25 Calendar Modification
  • FY 25 Connections' Choices
  • Hype Presentation
  • Strategic Plan Updates


Finance Report - Chief Financial Officer





Policy Review 10 minutes


The following policies will be reviewed for Third Read:

  • Reporting Lost/Stolen Technology and Other Equipment - Finance
  • Inactive Funds - Finance
  • Sales Tax – Finance

 

The following policies will be presented for First Read:

 

·      Employee Email

·      Disability Accommodation

·      At-Will Employment


Report from Governing Board - Mr. Ronnie Banyard, Chair 15 minutes

The Governing Board met on Tuesday February 27th, 2024 @6:00 PM for what was scheduled to be a 3 hours and 6 minutes long meeting.


Present: Attorney Kristie Battle (board treasurer), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary)


The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information

2. Welcome, Vision, And Mission

3. Approval of Agenda

4. Public Comment

5. School Leadership Reports - Academics, Operations, and Finance

6. Policy Review

7. Report from Governing Board - Mr. Ronnie Banyard, Chair

8. Report from Board Retreat - Mr. Ronnie Banyard, Chair

9. Report from Finance Committee - Atty. Kristie Battle, Chair

10. Consent Items

11. Report from Academic Committee - Stephanie Twitty-Carmon, Chair

12. Information Items

13. Executive Session


The committee considered 1 motions, of which 0 passed, and 0 failed: 1. Approve the agenda as submitted (proposed)


The meeting adjourned at 7:37PM

Report from Finance Committee 15 minutes

The Finance Committee met on Tuesday March 12th, 2024 @6:00 PM for what was scheduled to be a 1 hours and 18 minutes long meeting.


Present: Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)

Not Present: Dr. Tunisia Cornelius (Community Member)

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information

2. Welcome And Call To Order

3. Public Comment

4. FINANCE WORK SESSION

  • Summary of updates submitted by CFO
  • Silent Auction/In-Kind sponsors updates
  • Corporate sponsors/donations updates


The committee considered 0 motions, of which 0 passed, and 0 failed: The meeting adjourned at 7:50PM

Report from Academic Committee 15 minutes

The Academic Committee met on Tuesday February 13th, 2024 @6:00 PM for what was scheduled to be a 0 hours and 53 minutes long meeting.


Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Ms. Jina Meadows (Community Member), Dr. Charcia M. Nichols (NON-voting; Executive Director), Dr. Raymond Mooring (Parent)


Not Present: Attorney Marquetta Bryan (NON voting; board attorney)


The members considered the following items:

1. Welcome and Call to Order

2. Approval of Agenda

3. Approval of Minutes from January 23, 2024

4. Academic Work Session

5. Adjournment The committee considered 4 motions, of which 4 passed, and 0 failed:


WORK SESSION

  1. Approve the agenda (passed)
  2. Discuss SWOT Analysis: Strength, Weakness, Opportunities, Threats (passed)
  3. Approve the minutes as submitted (passed)
  4. 6:54pm (passed) The meeting adjourned at 7:00PM

Consent Items 10 minutes


  1. Approve Academics and Operations Report from Head of School
  2. Approve Finance Report from Chief Financial Officer
  3. Adopt the minutes from the February Governing Board meeting
  4. Adopt the Academic Committee Report
  5. Adopt the Finance Committee Report


Executive Session 30 minutes

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia. 


Purpose: to discuss personnel matter




Information Items 5 minutes

Finance Committee Meeting: Tuesday, April 9, 2024 at 6:00 pm

Academic Committee Meeting: Tuesday, April 9 , 2024 at 6:00 pm

Governing Board Meeting: Tuesday, April 23, 2024 at 6:00 pm


REMINDER:

  • FY24 SCSC Governance Training, April 17, 2024 - Atlanta, GA

To register, visit: https://scsc.georgia.gov/training-opportunities

Board members must complete annual required training no later than April 30, 2024. (total 12 hours; 6 in-person at training session, remaining 6 completed asynchronous/online)