Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Academics and Operations Report - Executive Director/Head of School

• Hype Partnership - presentation
• 2024-2025 calendar approval
• Strategic Planning updates
• Trailblazers & Trendsetters Brunch (voting on the awards)

Finance Report - Chief Financial Officer

The following policies will be reviewed for Third Read:

• Program Records - Academics
• Hospital & Homebound - Academics
• Vandalism - Finance
• Vending Machines - Finance
• Reporting Lost/Stolen Technology and Other Equipment - Finance
• Lost or Damaged Learning Resources - Finance
• Inactive Funds - Finance
• Head of Schools - Governance

The Governing Board met on Tuesday January 23rd, 2024 @6:00 PM for what was scheduled to be a 2 hours and 31 minutes long meeting.

Present: Attorney Kristie Battle (board treasurer), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information

2. Welcome, Vision, And Mission

3. Approval of Agenda

4. Public Comment

5. School Leadership Reports - Academics, Operations, and Finance

6. Action Items

7. Policy Review

8. Report from Governing Board - Mr. Ronnie Banyard, Chair

9. Report from Finance Committee - Attorney Kristie Battle, Chair

10. Consent Items

11. Executive Session

12. Information Items

The board considered 6 motions, of which 6 passed, and 0 failed:

1. Approve the agenda as submitted (passed)

2. Motion to approve Child Abuse and/or Neglect Policy (with noted corrections) and Facilities Grant (passed)

3. Motion to approve the following board policies: Class Size, Inclement Weather, Sales Tax, Head of Schools Relations (passed)

4. Motion to approve the following reports: Finance Report from Chief Financial Officer Governing Board Report from Board Chair Finance Committee Report from Board Treasurer (passed)

5. Motion to move into Executive Session at 7:10pm (passed)

6. Motion to exit Executive Session at 7:21pm (passed)

The meeting adjourned at 7:21PM

The Board Retreat met on Saturday February 24th, 2024 @9:00 AM for what was scheduled to be a 1 hours and 46 minutes long meeting. Present: Mr. Ronnie Banyard Jr (Board Chair), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Ms. Leslie Purifoy Plunkett (board secretary) Not Present: Attorney Kristie Battle (board treasurer)

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Public Comment
4. Work Session

The committee considered 1 motions, of which 0 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)

The meeting adjourned at 11:59AM

1. Approve Academics and Operations Report from Head of School (January and February)
2. Approve Finance Report from Chief Financial Officer
3. Adopt the minutes from the January Governing Board meeting
4. Adopt the Academic Committee Report
5. Adopt the Finance Committee Report
6. Adopt the Governance Committee Report

Finance Committee Meeting: Tuesday, March 12, 2024 at 6:00 pm

Academic Committee Meeting: Tuesday, March 12, 2024 at 6:00 pm

Governing Board Meeting: Tuesday, March 26, 2024 at 6:00 pm

REMINDER:

• FY24 SCSC Governance Training, April 17, 2024 - Atlanta, GA

To register, visit: https://scsc.georgia.gov/training-opportunities

Board members must complete annual required training no later than April 30, 2024. (total 12 hours; 6 in-person at training session, remaining 6 completed asynchronous/online)

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

No public comments

The Finance Committee met on Tuesday February 13th, 2024 @6:00 PM for what was scheduled to be a 1 hours and 18 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer), Dr. Tunisia Cornelius (Community Member), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) Not Present: none

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information
2. Welcome And Call To Order
3. Public Comment
4. FINANCE WORK SESSION
5. ADJOURNMENT

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Motion to adjourn at 6:45pm (passed)

The meeting adjourned at 6:45pm

The Academic Committee met on Tuesday February 13th, 2024 @6:00 PM for what was scheduled to be a 0 hours and 53 minutes long meeting. Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Ms. Jina Meadows (Community Member), Dr. Charcia M. Nichols (NON-voting; Executive Director), Dr. Raymond Mooring (Parent) Not Present: Attorney Marquetta Bryan (NON voting; board attorney)

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of Minutes from January 23, 2024
4. Academic Work Session
5. Adjournment

The committee considered 4 motions, of which 4 passed, and 0 failed:

1. Approve the agenda as submitted (passed)
2. Discuss SWOT Analysis: Strength, Weakness, Opportunities, Threats (passed)
3. Approve the minutes as submitted (passed)
4. 6:54pm (passed)

The meeting adjourned at 7:00PM

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia.

Purpose: discuss personnel matter

The meeting adjourned at approximately 7:37 am