Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the Chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727 should an accommodation be needed. Requests should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting if practicable.

PUBLIC COMMENTS: The Public Comment period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission 1 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

1. Approve the agenda as submitted

Public Comment 30 minutes

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations and Finance 45 minutes

Executive Director Report

Chief Financial Officer Report

Report from Governing Board - Ronnie Banyard, Board Chair 15 minutes

The Governing Board met on Tuesday October 24th, 2023 @6:00 PM for what was scheduled to be a 3 hours and 8 minutes long meeting. Present: Attorney Kristie Battle (board treasurer), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary) The members considered the following items: 1. Ivy Preparatory Academy Governing Board Meeting Information 2. Welcome, Vision, And Mission 3. Approval of Agenda 4. Public Comment 5. School Leadership Reports - Academics, Operations and Finance 6. Report from Governing Board - Ronnie Banyard, Board Chair 7. Report from Finance Committee - Attorney Kristie Battle, Chair 8. Report from Academic Committee - Stephane Twitty-Carmon, Chair 9. Policy Review 10. Consent Items 11. Executive Session 12. Information Items 13. Action Items The committee considered 5 motions, of which 5 passed, and 0 failed: 1. Motion to approve the agenda as presented. (passed) 2. Motion to approve the listed consent items as listed on the agenda. (passed) 3. Motion to move into Executive Session at 7:34pm (passed) 4. Motion to move out of Executive Session at 7:55pm (passed) 5. Motion to approve the Executive Director/Head of Schools and CFO employment contracts '23-24. (passed) The meeting adjourned at 7:57PM

Report from Finance Committee - Attorney Kristie Battle, Chair 15 minutes

The Finance Committee met on Tuesday November 14th, 2023 @6:00 PM for what was scheduled to be a 2 hours and 3 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer), Dr. Tunisia Cornelius (Community Member), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) Not Present: none The members considered the following items: 1. Ivy Preparatory Academy Finance Committee Meeting Information 2. Welcome And Call To Order 3. Public Comment 4. FINANCE WORK SESSION 5. Policy Review 6. ADJOURNMENT The committee considered 1 motions, of which 1 passed, and 0 failed: 1. Motion to adjourn at 7:00pm (passed) The meeting adjourned at 6:52PM

Report from Academic Committee - Stephane Twitty-Carmon, Chair 15 minutes

The Academic Committee met on Tuesday November 14th, 2023 @6:00 PM for what was scheduled to be a 1 hours and 52 minutes long meeting. Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Dr. Charcia M. Nichols (NON-voting; Executive Director), Dr. Raymond Mooring (Parent) Not Present: Ms. Jina Meadows (Community Member), Attorney Marquetta Bryan (NON voting; board attorney) The members considered the following items: 1. Welcome and Call to Order 2. Approval of Agenda 3. Report From the Academic Committee 4. Policy Review 5. Adjournment The committee considered 1 motions, of which 1 passed, and 0 failed: 1. Motion to approve the agenda as presented. (passed) The meeting adjourned at 6:29PM

Policy Review 20 minutes

The following policies will be reviewed for First Read:

• Class Size - Academics
• Inclement Weather - Academics
• Program Records - Academics
• Hospital & Homebound - Academics
• Vandalism - Finance
• Vending Machines - Finance
• Sales Tax - Finance
• Reporting Lost/Stolen Technology and Other Equipment - Finance
• Lost or Damaged Learning Resources - Finance
• Inactive Funds - Finance
• Head of Schools Legal Requirements - Governance
• Head of Schools Relations - Governance
• Head of Schools - Governance

Action Items 15 minutes

Consent Items 5 minutes

1. Approve Academics and Operations Report from Executive Director
2. Approve Finance Report from Chief Financial Officer
3. Adopt Finance Committee Report
4. Adopt Academic Committee Report

Information Items 1 minutes

Executive Session 20 minutes

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia

To discuss personnel matter