Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the Chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727 should an accommodation be needed. Requests should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting if practicable.

PUBLIC COMMENTS: The Public Comment period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission 1 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

1. Approve the agenda as submitted

Public Comment 30 minutes

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations and Finance 45 minutes

Executive Director Report

Chief Financial Officer Report

Report from Governing Board - Ronnie Banyard, Board Chair 15 minutes

The Governing Board met on Tuesday September 26th, 2023 @6:00 PM for what was scheduled to be a 3 hours and 4 minutes long meeting. Present: Attorney Kristie Battle (board treasurer), Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Mr. Ronnie Banyard Jr (Board Chair), Ms. Leslie Purifoy Plunkett (board secretary) Not Present: Mr. RaShaun Kemp, Dr. William Epps (committee member) The members considered the following items: 1. Ivy Preparatory Academy Governing Board Meeting Information 2. Welcome, Vision, And Mission 3. Approval of Agenda 4. Public Comment 5. School Leadership Reports - Academics, Operations and Finance 6. Report from Governing Board - Ronnie Banyard, Board Chair 7. Report from Finance Committee - Attorney Kristie Battle, Chair 8. Report from Academic Committee - Stephane Twitty-Carmon, Chair 9. Policy Review 10. Consent Items 11. Action Items 12. Information Items 13. Executive Session 14. Adjournment The committee considered 11 motions, of which 11 passed, and 0 failed: 1. Motion to approve the agenda as presented. (passed) 2. Motion to amended the agenda for correction to the policy reviews. Scholar fees and fines should be Second Read not First Read. (passed) 3. Motion to adopt the Cellphone and Portable Electronic Devices policy for Scholars. (passed) 4. Motion to adopt the Academic Integrity policy for Scholars with the noted changes as presented. (passed) 5. Motion to adopt the School Ceremonies and Observances policy. (passed) 6. Motion to adopt the Scholar Fees, Fines and Charges policy. (passed) 7. Motion to approve the Academics and Operations Report from the Executive Director/Head of Schools. (passed) 8. Motion to accept the resignation of Rashaun Kemp from the Board of Trustees (passed) 9. Motion to move into Executive Session at 7:31pm to discuss a personnel matter. (passed) 10. Motion to exit Executive Session and return to general session at 7:47pm (passed) 11. Motion to adjourn at 7:48pm. (passed) The meeting adjourned at 10:14AM

Report from Finance Committee - Attorney Kristie Battle, Chair 15 minutes

The Finance Committee met on Tuesday October 17th, 2023 @6:00 PM for what was scheduled to be a 1 hours and 33 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer), Dr. Tunisia Cornelius (Community Member), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) Not Present: none The members considered the following items: 1. Ivy Preparatory Academy Finance Committee Meeting Information 2. Welcome And Call To Order 3. FINANCE WORK SESSION 4. Public Comment 5. Action Items 6. ADJOURNMENT The committee considered 1 motions, of which 1 passed, and 0 failed: 1. Motion to adjourn at 7:06pm (passed) The meeting adjourned at 7:06PM

Report from Academic Committee - Stephane Twitty-Carmon, Chair 15 minutes

The Academic Committee met on Tuesday October 17th, 2023 @6:00 PM for what was scheduled to be a 1 hours and 7 minutes long meeting. Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Dr. Charcia M. Nichols (NON-voting; Executive Director), Dr. Raymond Mooring (Parent) Not Present: Ms. Jina Meadows (Community Member), Attorney Marquetta Bryan (NON voting; board attorney) The members considered the following items: 1. Welcome and Call to Order 2. Approval of Agenda 3. Report From the Academic Committee 4. Academic Work Session The committee considered 1 motions, of which 1 passed, and 0 failed: 1. Motion to approve the agenda (passed) The meeting adjourned at 7:04PM

Policy Review 20 minutes

• Open Records (First Read)
• Board Governance Policy Overview (First Read)
• Board Policy Development (First Read)
• Separation of Service (First Read)

Action Items 15 minutes

Consent Items 5 minutes

1. Approve Academics and Operations Report from Executive Director
2. Approve Finance Report from Chief Financial Officer
3. Adopt Finance Committee Report
4. Adopt Academic Committee Report

Information Items 1 minutes

Executive Session 20 minutes

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia

To discuss personnel matter