Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the Chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727 should an accommodation be needed. Requests should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting if practicable.

PUBLIC COMMENTS: The Public Comment period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome, Vision, And Mission 1 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

1. Approve the agenda as submitted

Public Comment 30 minutes

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations and Finance 45 minutes

Executive Director Report

Chief Financial Officer Report

Student Leadership Network on the Affiliate Contract - presentation

Report from Governing Board - Ronnie Banyard, Board Chair 15 minutes

The Governing Board met on Tuesday August 22nd, 2023 @6:00 PM for what was scheduled to be a 2 hours and 4 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Mr. Ronnie Banyard Jr (Board Chair), Mrs. Stephanie Twitty-Carmon (Board Vice Chair)
Not Present: Attorney Kristie Battle (board treasurer), Mr. RaShaun Kemp

The members considered the following items:
1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, And Mission
3. Approval of Agenda
4. Public Comment
5. Leadership Reports
6. Committee Reports
7. Policy Review
8. Action Items
9. Consent Items
10. Information Items
11. Adjournment

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 9:36AM

Report from Finance Committee - Attorney Kristie Battle, Chair 15 minutes

The Finance Committee met on Tuesday September 12th, 2023 @6:00 PM for what was scheduled to be a 1 hours and 33 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer), Dr. Tunisia Cornelius (Community Member), Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
Not Present: none

The members considered the following items:
1. Ivy Preparatory Academy Finance Committee Meeting Information
2. Welcome And Call To Order
3. Public Comment
4. FINANCE WORK SESSION
5. Policy Review

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 4:05PM

Report from Academic Committee - Stephane Twitty-Carmon, Chair 15 minutes

The Academic Committee met on Tuesday September 12th, 2023 @6:00 PM for what was scheduled to be a 1 hours and 6 minutes long meeting. Present: Mrs. Stephanie Twitty-Carmon (Board Vice Chair), Ms. Jina Meadows (Community Member), Dr. Charcia M. Nichols (NON-voting; Executive Director), Dr. Raymond Mooring (Parent)
Not Present: Attorney Marquetta Bryan (NON voting; board attorney)

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Report from Academic Committee
4. Academic Work Session

The committee considered 1 motions, of which 1 passed, and 0 failed:
1. Approve the agenda as submitted (passed)

The meeting adjourned at 7:18PM

Policy Review 20 minutes

• Cellphone Policy (Second Read)
• Academic Integrity for Scholars Policy (Second Read)
• School Ceremonies and Observance Policy (Second Read)
• Scholar fees & fines (First Read)
• Use of Personal Vehicles to Transport Scholars (First Read)

Action Items 15 minutes

• Resignation of Board Member - R. Kemp
• Request to change date of monthly Finance Committee meeting

Consent Items 5 minutes

1. Approve Academics and Operations Report from Executive Director
2. Approve Finance Report from Chief Financial Officer
3. Adopt Finance Committee Report
4. Adopt Academic Committee Report

Information Items 1 minutes

• Governance Committee Meeting: October 24, 2023 at 5:00pm in the Art Room
• Finance Committee Meeting: Tuesday, October 10, 2023, at 6:00 pm in Room 203
• Academic Committee Meeting: Tuesday, October 10, 2023, at 6:00 pm in Room 202
• Governing Board Meeting: Tuesday, October 24, 2023 at 6:00 pm in Art Room

Executive Session 15 minutes

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia. 

To discuss a personnel matter

Adjournment 1 minutes