Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the Chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727 should an accommodation be needed. Requests should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting if practicable.

PUBLIC COMMENTS: The Public Comment period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

1. Approve the agenda as submitted

1. Academic Committee Report (S. Twitty-Carmon)
2. Finance Committee Report (K. Hornsby-Battle)

• Bylaws (Second Read)
• Board Nominations (Second Read)
• Scholar Fees, Fines and Charges Policy (First Read)
• Cellphone-Scholars Policy (First Read)
• School Ceremonies and Observance Policy (First Read)
• Board Academic Integrity Policy (First Read)
• Revised Retention Policy (legal changes and follow up)

• Governance Committee Appointments
• Student Leadership Network Affiliate Contract Review
• Student Leadership Network Infuse Contract Approval

1. Approve Academics and Operations Report from Executive Director
2. Approve Finance Report from Chief Financial Officer
3. Adopt Finance Committee Report
4. Adopt Academic Committee Report

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

No comments

Executive Director Report - Dr. Charcia Nichols, Head of Schools

Updates:

• Fabulous Four (Shared Learning Expectations, Culture & Climate of Collaboration, Recruitment & Retention, Network Operations, Systems and Processes)
• Academics
• District Comparison FY 24 GMAS Lexile Scores (on or above grade level)
• District Comparison FY 24 ELA GMAS
• District Comparison FY 24 MATH GMAS
• District Comparison FY 24 SCIENCE GMAS
• District Comparison FY 24 SOCIAL STUDIES GMAS
• Upcoming Activities and other items
• School Nutrition Program received "Cafeteria of Excellence" Award (awards ceremony 9/14/23 in Macon, GA)
• Double Good popcorn fundraiser August 21-25
• Action item: Student Leadership Network Infuse Contract Approval

Chief Financial Officer Report - Ms. Laticia Sharp, CFO

Updates:

• Business and Finance (past and upcoming events)
• Financial Dashboard - July 2023
• YTD Variance Explanations
• Balance Sheet
• Federal Programs
• Admissions and Data Management
• Maintenance and Operations
• Digital Marketing Update
• Human Resources
• Action item: requesting approval of the July 2023 financials presentation

Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

• Board Retreat - September 9, 2023 at 9:00 am in the Art Room
• Governance Committee Meeting: Tuesday, September 12, 2023 at 6:00 pm in Conference Room
• Finance Committee Meeting: Tuesday, September 12, 2023, at 6:00 pm in Room 203
• Academic Committee Meeting: Tuesday, September 12, 2023, at 6:00 pm in Room 202
• Governing Board Meeting: Tuesday, September 25, 2023 at 6:00 pm in Art Room

The meeting adjourned at approximately 9:36 am