Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317 in the Art Room.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the Chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727 should an accommodation be needed. Requests should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting if practicable.

PUBLIC COMMENTS: The Public Comment period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Action Items

• Policy Review: Bylaws (First Read)
• Policy Review: Board Policy - Board Nominations (First Read)

Items for Approval

• Approval of additional meeting dates for Academic Committee

Welcome - Board Vice Chair

• Meeting Call to Order - Board Vice Chair at 6:11pm
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

1. Approve the agenda
2. Nomination(s) for Board Chair and Election of Board Chair
3. Accept the resignation of RaShaun Kemp as Board Chair
4. Accept the resignation of Dr. Nadine Duncan as Board member

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt Finance Committee Reports
4. Adopt Academic Committee Reports
5. Consent: Policy review: Bylaws
6. Consent: Policy review of the Board Policy – Board Nominations

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

No public comments

Academics and Operations Report - Executive Director

Introduction of FY24 School Leadership

Fabulous Four

• Shared Learning Expectations (Academics)
• Culture & Climate of Collaboration & Service (Operations & Academics)
• Recruitment & Retention (Governance & Finance)
• Network Operations, Systems and Processes (Governance & Finance)

Summer Work continues (bollard installation, front window and door wrapping)

Academic Updates

• New Employee Orientation
• Pre-Planning
• Student Leadership Network
• Thinking Maps
• Open House dates
• Retention/Promotion Meetings
• iReady testing will be August 14th-17th

Other Items

• I-Votes kick off August 23rd
• Wellness Room Ribbon Cutting
• Policies and procedures (safe schools, intruder alert drill by October 1st
• Water Safety Education
• AJ's Law (Seizure action plan)
• Georgia Early Literacy Act (implement uniform grade-appropriate metrics for measuring literacy)

Finance Report - Chief Financial Officer

Business and Finance (past and upcoming events)

Financial Dashboard for June 2023 (month-to-date and year-to-date budget vs. actual revenues)

Business and Finance (Year-to-date variance explanations and Balance Sheet)

Donations and Sponsorships

Financial Performance

Federal Programs updates

Admissions and Data Management updates

Operations updates for facilities (preparation for school reopening)

Digital marketing updates

Human Resources updates

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

The Governing Board met on Tuesday June 27th, 2023 @6:00 PM for what was scheduled to be a 3 hours and 31 minutes long meeting. Present: Mr. RaShaun Kemp (board chair), Mr. Ronnie Banyard Jr (board vice chair), Dr. Nadine Duncan (board member), Mrs. Stephanie Twitty-Carmon (board member), Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer) Not Present: Ms. Sarah Lampkin (board member)

The members considered the following items:

1. Welcome, Vision, And Mission
2. Approval of Agenda
3. Public Comment
4. School Leadership Reports - Academics, Operations, and Finance
5. Consent Items
6. Action Items
7. Report from Governing Board
8. Report from Finance Committee
9. Report from Governance Committee
10. Action Items
11. Executive Session
12. Ivy Preparatory Academy Governing Board Meeting Information
13. Action Items

The committee considered 14 motions, of which 12 passed, and 2 failed:

1. Motion to approve agenda with noted changes. (passed)
2. Motion to approve our consent items as listed. (passed)
3. Motion to approve request to move April asynchronous day from April 22, 2024 to April 23, 2024. (passed)
4. Motion to approve the nomination for Jina Meadows for the Academic Committee. (passed)
5. Motion to approve the nomination of Dr. Tunisia Cornelius to serve on the Finance Committee. (passed)
6. Motion to accept the resignation of Sarah Lampkin effective June 30, 2023. (passed)
7. Motion to approve school leadership to participate in voter engagement pilot with RedefinED (passed)
8. Motion to move to Executive Session at 7:46pm (passed)
9. Motion to exit Executive Session and return to governing meeting at 8:08pm. (passed)
10. Motion to present the nomination of Dr. Nadine Duncan as Board Chair and Academic Committee member. (failed)
11. Motion to approve the nomination of Dr. Nadine Duncan as Board Chair and Academic Committee member. (failed)
12. Motion to approve title change of Head of School to Executive Director. (passed)
13. Motion to approve Executive Director salary for FY24 and 1 year contract. (passed)
14. Motion to approve CFO salary for FY 24 and 1 year contract. (passed)

The meeting adjourned at 7:30PM

The Budget Hearings met on Tuesday June 27th, 2023 @5:30 PM for what was scheduled to be a 0 hours and 31 minutes long meeting. Present: Mr. RaShaun Kemp (board chair), Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer), Mr. Ronnie Banyard Jr (board vice chair), Dr. Nadine Duncan (board member), Mrs. Stephanie Twitty-Carmon (board member) Not Present: Ms. Sarah Lampkin (board member)

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Public Comment
4. FY 24 Budget Presentation
5. FY 24 Budget Questions & Responses

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Motion to approve agenda as submitted. (passed)

The meeting adjourned at 5:51PM

The Budget Hearings met on Tuesday June 27th, 2023 @5:45 PM for what was scheduled to be a 0 hours and 31 minutes long meeting. Present: Mr. RaShaun Kemp (board chair), Ms. Leslie Purifoy Plunkett (board secretary), Mr. Ronnie Banyard Jr (board vice chair), Dr. Nadine Duncan (board member), Mrs. Stephanie Twitty-Carmon (board member) Not Present: Attorney Kristie Battle (board treasurer), Ms. Sarah Lampkin (board member)

The members considered the following items:

1. Welcome and Call to Order
2. Public Comment
3. FY 23 Amended Budget Presentation
4. FY 23 Amended Budget Question & Responses

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 5:44PM

The Academic Committee met on Tuesday June 11th, 2024 @6:00 PM for what was scheduled to be a 0 hours and 58 minutes long meeting. Present: Mr. Ronnie Banyard Jr (board vice chair), Mrs. Stephanie Twitty-Carmon (board member), Jina Meadows, Dr. Charcia M. Nichols (NON-voting; Head of Schools) Not Present: none

The members considered the following items:

1. Welcome & Call to Order
2. Approval of Agenda
3. Academic Work Session
4. Informational Items

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve the agenda as submitted (passed)

The meeting adjourned at 7:14 PM

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia. 

Personnel matter

The meeting adjourned at approximately 7:25 pm