Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome - Board Chair

• Meeting Call to Order - Board Chair at 6:00pm
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

No public comments

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

Dr. Charcia Nichols - Head of School presentation

Fabulous Four

Facilities/Operations updates

Recipient of Fresh Fruit and Vegetable grant

Summer Work to facility

Summer Institute for staff

Summer School updates

• All scholars retested except two 8th graders

FY24 calendar completed and shared

iReady ELA and Math data presented with growth measures by academy scholars (both lower and upper academies and subgroups - SWD)

GMAS ELA and Math data presented with growth measures by academy scholars (both lower and upper academies and subgroups - SWD)

Overall Teacher/Scholar Attendance reporting

Review of fundraising totals and grants awarded

Action items and other items reviewed

Ms. Laticia Sharp - CFO Financial Report

Business and Finance updates

• Camp Bow Wow approved by Dekalb Zoning Commission
• Upcoming Events - complete insurance renewal and begin submitting FY23 audit deliverables to CPA firm.
• Review of Financial Dashboard
• YTD variance explanations (revenue, expenditures, cash and account receivables)
• Balance sheet
• Donations and sponsorships
• FY23 Enrollment by Month
• Federal Programs
• Admissions and Data Management
• Marketing Update
• Human Resources updates
• Ongoing applicant screening for the 2024 open positions
• Action requests reviewed

The Governing Board met on Tuesday May 23rd, 2023 @6:00 PM for what was scheduled to be a 2 hours and 6 minutes long meeting. Present: Mr. RaShaun Kemp (board chair), Mr. Ronnie Banyard Jr (board vice chair), Ms. Sarah Lampkin (board member), Dr. Nadine Duncan (board member), Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer) Not Present: Mrs. Stephanie Twitty-Carmon (board member)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, And Mission
3. Approval of Agenda
4. Public Comment
5. School Leadership Reports - Academics, Operations, and Finance
6. Consent Items
7. Executive Session
8. Action Items

The committee considered 9 motions, of which 9 passed, and 0 failed:

1. Meeting called to order at 6:08pm (passed)
2. Motion to move back into regular governing session at 8:30pm (passed)
3. Motion to approve agenda as presented (passed)
4. Motion to approve Academics and Operations Report from Head of School (passed)
5. Motion to approve Finance Report from Chief Financial Officer (passed)
6. Motion to adopt Governance Committee reports (passed)
7. Motion to adopt Financial Committee reports (passed)
8. Motion to move into Executive Session at 7:07pm to discuss a personnel matter. (passed)
9. Motion to approve the Head of School and CFO evaluation tools to take place in 60-days in addition to 360 review by OneHR Source and complete this cycle again in 8 months. (passed)

The meeting adjourned at 8:33PM

The Finance Committee met on Tuesday June 13th, 2023 @6:00 PM for what was scheduled to be a 1 hours and 3 minutes long meeting. Present: Ms. Leslie Purifoy Plunkett (board secretary), Attorney Kristie Battle (board treasurer) Not Present: Ms. Kanethia Henderson (committee member) The members considered the following items: 1. Ivy Preparatory Academy Finance Committee Meeting Information 2. Welcome And Call To Order 3. Approval of Agenda 4. Public Comment 5. FINANCE WORK SESSION 6. ADJOURNMENT 7. The Meeting was Adjourned The committee considered 3 motions, of which 3 passed, and 0 failed: 1. Motion to approve agenda as presented (passed) 2. Motion to adjourn at 7:03pm (passed) 3. Motion to adjourn (passed) The meeting adjourned at 7:07PM

The Governance Committee did not meet in June due to lack of quorum.

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia. 

Executive session to discuss personnel matter

Action Items

• Approval of the title change of Head of School to Executive Director
• Approval of Head of School (Executive Director) contract
• Approval of CFO contract and compensation

The meeting adjourned at approximately 7:31 pm

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt Governance Committee Reports
4. Adopt Finance Committee Reports

Items for Approval

• Request to move April Asynchronous day from April 22nd to April 23rd
• Nomination for Anastacia Johnson to serve on Ivy Board
• Nomination for Jina Meadows to serve on Academic Committee
• Nomination for Dr. Tunisia Cornelius to serve on Finance Committee  
• Accept resignation of Sarah Lampkin effective June 30, 2023
• Approval of school leadership to participate in voter engagement pilot with RedefinED
• Approve 23-24 Board and Committee Meeting Calendar
• Approve FY 23 Amended Budget
• Approve FY 24 Proposed Operating Budget

Recommended Board Leadership for FY24

• Dr. Nadine Duncan, Board Chair and Academic Committee
• Stephanie Twitty-Carmon, Vice Chair and Academic Chair
• Leslie Purifoy Plunkett, Secretary

The meeting adjourned at approximately 8:28 pm