Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome - Board Chair

• Call to Order at 6:11pm
• Roll Call

Vision and Mission - Board Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Ivy Preparatory Academy Governing Board members commit to being.  Specifically, board members will BE…

1. Prepared. Participate in meetings having read and processed meeting materials; knowing, understanding, and revising board policies and procedures; and focusing on the role and responsibility of the board to govern and provide financial stewardship.
2. Proactive.  Anticipate challenges and opportunities and respond to requests and questions from board members and school leadership in a timely manner. 
3. Punctual.  Begin and end meetings on time. 
4. Present. Fully engage in meetings with limited distractions. 
5. Personable.  Interact with other board members, school leadership, and members of the community with grace and professionalism.  
6. Principled.  Work within the school community with transparency and efficiency without ethical challenges and conflicts of interest, or the appearance thereof. 
7. Proficient.  Pursue ongoing board training and development to increase and enhance governance skills. 
8. Passionate. Advocate for the school and its leadership, staff, and scholars encouraging and providing academic and financial support.

Amend agenda to include Add Executive Session

Motion made by:   Kemp

Seconded by: Banyard

Unanimous Vote

Amend agenda to include Amended “Volunteer” Board Policy as action item

Motion made by: ???

Seconded by:  ???

Unanimous Vote

Public Comments - Board Chair

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

PUBLIC COMMENTS from Prospective Board Members:

• Dr. Nadine Duncan
• Sarah Lampkin
• Erica Ahmed
• Stephanie Twitty Carmon
• Anastacia Johnson 
• Roxane Romulus

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

The Finance Committee met on Tuesday July 12th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 23 minutes long meeting. Present: Attorney Kristie Battle (board treasurer), Kanethia Henderson (committee member), Tonye Durr (board member) Not Present: Dr. Jay Bush (board member)

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Finance Committee Work Session
6. Information Items

The committee considered 2 motions, of which 1 passed, and 0 failed:

1. Approve the agenda (proposed)
2. Approve the Agenda (passed)

The meeting adjourned at 7:19pm

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The Governing Board met on Tuesday July 26th, 2022 @6:00 PM for what was scheduled to be a 2 hours and 23 minutes long meeting. Present: Attorney Kristie Battle (board treasurer), RaShaun Kemp (board chair), Ronnie Banyard Jr (board member), Tonye Durr (board member) Not Present: Dr. Jay Bush (board member)

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, And Mission
3. Ivy Board Member Norms
4. Approval of Agenda
5. Public Comment
6. School Leadership Reports - Academics, Operations, And Finance
7. The June 28, 2022 Governing Board Minutes
8. The July 12, 2022 Report From The Governance Committee
9. The July 12, 2022 Report From The Finance Committee
10. Consent Items
11. Action Items
12. Executive Session
13. Information Items

The committee considered 4 motions, of which 4 passed, and 0 failed:

1. Approve agenda (passed)
2. Approve consent (passed)
3. Motion to enter executive session (passed)
4. Nominate and elect Banyard Vice-Chair (passed)

The meeting adjourned at 8:05 PM

The Finance Committee met on Tuesday August 9th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 23 minutes long meeting. Present: Attorney Kristie Battle (board treasurer), Kanethia Henderson (committee member), Tonye Durr (board member) Not Present: Dr. Jay Bush (board member)

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Finance Committee Work Session
6. Information Items

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. amend agenda to include discussion of financial policies (passed)

The meeting adjourned at 8:45AM

The Governance Committee met on Tuesday August 9th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 38 minutes long meeting. Present: April Jackson (committee member), Dr. William Epps (committee member) Not Present: RaShaun Kemp (board chair)

The members considered the following items:

1. Ivy Preparatory Academy Governance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Governance Committee Work Session
6. Information Items
7. The Meeting was Adjourned

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Approve motion to approve (passed)
2. Motion to adjourn (passed)

The meeting adjourned at 7:14PM

The Academic Committee met on Tuesday August 16th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 12 minutes long meeting. Present: Ronnie Banyard Jr (board vice chair), Dr. William Epps (committee member), RaShaun Kemp (board chair) Not Present: April Jackson (committee member)

The members considered the following items:

1. Ivy Preparatory Academy Academic Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Academic Work Session
6. Information Items

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve Agenda with amendments (passed)

The meeting adjourned at 6:56PM

• Approve August Head of School Academics and Operations Report
• Approve August Chief Financial Officer Finance Report 
• Accept July 12, 2022 Finance Committee Report 
• Approve July 26, 2022 Governing Board Meeting Minutes
• Accept August 9, 2022 Governance Committee Report
• Accept August 9, 2022 Finance Committee Report
• Accept August 16, 2022 Academic Committee Report

Submitting Items for the upcoming Governance Committee and Finance Committee Meetings: September 5, 2022, 12pm (Agenda to be posted September 7, 2022)

Submitting Items for the upcoming Academic Committee and RDIA Committee Meetings: September 12, 2022, 12pm (Agenda to be posted September 14, 2022)

Governance Committee: Tuesday, September 13, 2022 at 6:00 p.m.

Finance Committee: Tuesday, September 13, 2022 at 6:00 p.m.

Submitting Items for the upcoming Governing Board Meeting: September 19, 2022, 12pm (Agenda to be posted September 21, 2022)

Governing Board Meeting: Tuesday, September 27, 2022 at 6:00 p.m.

The meeting adjourned at approximately 9:10 pm

Item(s) for Approval

• Make the Resource Development and Institutional Advancement (RDIA) Committee a sub-committee of the Finance Committee
• Parent Bill of Rights
• Divisive Concepts
• Protect Students First
• Amended Volunteer Policy (to include FERPA Training)

Item(s) for Ratification

• Appointment of Ms. Leslie Purifoy Plunkett as a board member
• Ratify board chair’s committee appointment (Leslie Purifoy Plunkett, Finance Committee)

Items(s) for Action

• Nominate Secretary from the floor (Ms. Leslie Purifoy Plunkett, appointed as secretary, unanimous vote)
• Accept the Resignation of Board Member, Tonye Durr
• Sign Board Member Annual Affirmation/Statement of Commitment