Approve the agenda for the Special Called Board Meeting
By: Victor Tate (board member) Seconded by: Attorney Kristie Battle (board treasurer)
There was no notable discussion on the motion.
Ivy Preparatory Academy
Governing Board
Special Called Board Meeting - Tuesday June 14th, 2022 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Ms. Kanethia Henderson (committee member) | not present secretary | ||
| Dr. William Epps (committee member) | present chair | On Time | At Adjournment |
| Mr. RaShaun Kemp | present chair | On Time | At Adjournment |
| Attorney Kristie Battle (board treasurer) | present Treasurer | On Time | At Adjournment |
| Victor Tate (board member) | present member | On Time | At Adjournment |
| Dr. Jay Bush (board member) | not present member | ||
| Mr. Ronnie Banyard Jr (Board Chair) | not present member |
Ivy Preparatory Academy Governing Board Meeting Information
LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.
AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair.
ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.
PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak.
Approval of Agenda
Public Comment
Public Comments - Board Secretary
Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.
Time Limit: A total of 30 minutes shall be set aside for public comment. Each speaker will have a maximum of 3 minutes to speak. A speaker may not sign up to speak more than once during the same public comment period.
Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.
Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner. The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.
Welcome, Vision, And Mission
Welcome - Board Chair
- Meeting Call to Order - Board Chair
- Roll Call - Board Secretary
Vision and Mission - Board Vice Chair
Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.
Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.
April 26, 2022 Budget Hearings Minutes
CLICK to read the full minutes
The Budget Hearings met on Tuesday May 10th, 2022 @5:30 PM for what was scheduled to be a 0 hours and 55 minutes long meeting. Present: Victor Tate (board member), Dr. William Epps (board chair), Kanethia Henderson (board secretary), Attorney Kristie Battle (board treasurer) Not Present: RaShaun Kemp (board member), Dr. Jay Bush (board member) The members considered the following items: 1. Welcome and Call to Order 2. FY22 Amended Budget Presentation 3. Public Comment 4. FY23 Proposed Budget Presentation 5. Public Comment The meeting adjourned at 6:10PM
Approve budget hearing minutes for May 10th and not April 26th
By: Attorney Kristie Battle (board treasurer) Seconded by: Victor Tate (board member)
Attorney Battle noted that the April 26th meeting was moved due to there not being quorum. The meeting was moved to May 10th.
Develop FY22-23 Board and Committee Meeting Calendar
Board members develop a FY22-23 Board and Committee Meeting Schedule that aligns with the vision and mission of Ivy and complies with SCSC policies and laws regarding Open Meetings:
- Draft FY22-23 Board and Committee Meeting Schedule https://docs.google.com/document/d/1IHFfmz5QotJpgPQr4dSQw7GRguJ130oF1-jL7VszZiw/edit
Move Finance committee meetings to 6:00 pm and Academic committee meetings will meet every other month and the HOS will provide a written report for the months that Academic committee meetings do not meet at 6:00 pm
By: Attorney Kristie Battle (board treasurer) Seconded by: Victor Tate (board member)
There was no notable discussion on the motion.
Update 2023 IVY Time Commitment for Service to the Board and its Committees
Board members review and update the 2023 IVY Time Commitment for Service to the Board and its Committees
https://docs.google.com/document/d/1UpWI4L0bZVAWqdbgwRZehHzhcIkv79xMe96Ev8eIRJs/edit?usp=sharing
Move to approve the updated Ivy service and time commitment of service.
By: Victor Tate (board member) Seconded by: Attorney Kristie Battle (board treasurer)
There was no notable discussion on the motion.
Review Vendor Recommendations
- Technology Services Request for Proposals Vendor Recommendations
- Food Service Management Company Request for Proposals Vendor Recommendations
Approve the nutrition vendor (SLA) for the FY 23 school year and do not move forward with the RFP for Technology for the FY 23 school year.
By: Attorney Kristie Battle (board treasurer) Seconded by: Victor Tate (board member)
There was no notable discussion on the motion.
LEADright Scope of Work
Board members consider LEADright’s scope of work.
https://docs.google.com/document/d/1FakwCiCODLdfsgkfzoZbLv4rB-sPewgtwoKldQVOaIM/edit
Request a meeting with LEADright to discuss the proposed scope of work for the FY 23 school year.
By: Mr. RaShaun Kemp Seconded by: Victor Tate (board member)
Concerns were discussed with the work of LEADright and the proposed scope of work for the FY 23 school year. There is a need for a discussion with LEADright to discuss the needs of the board for FY 23. The board will gather recommendations and the discussion will be held with LEADright with the Board Chair and Treasurer.
Information Items
Governing Board Meeting: Tuesday, June 28, 2022, at 6:00 pM
The Meeting was Adjourned
The meeting adjourned at approximately 8:30 pm
Motion to adjourn
By: Attorney Kristie Battle (board treasurer) Seconded by: Victor Tate (board member)
There was no notable discussion on the motion.
Develop FY22-23 Committee work plans
TABLED
Develop FY22-23 Committee work plans
Committee Chairs lead work of developing a FY22-23 Committee work plan that supports effective and efficient school operations:
- Agenda Life Cycle by Cross&Dot https://drive.google.com/file/d/14VMZ4teqRyFgffwmWRpuoZ-4F0Vbcyvp/view?usp=sharing
- 2022-23 Work Plan for Governance: https://docs.google.com/document/d/1ZX7ztKYZmluFYQ27BDz4j5x5jugXI35WOBkdqHIj4RA/edit?usp=sharing
- 2022-23 Work Plan for Finance: https://docs.google.com/document/d/1UcCJ2EqRO1G1YEIxautbxR2nR1IH6nlNBhyfTo3QDmE/edit?usp=sharing
- 2022-23 Work Plan for Academics: https://docs.google.com/document/d/1WrjR6q789EE_zZAPqVAa0kWd2dEWUZUse6tZx5DH7vM/edit?usp=sharing
Nominate a Slate of Officers for FY22-23
TABLED
Board members Nominate a Slate of Officers for FY22-23
Chair:
Vice Chair: can be vacant at the start of FY22-23
Treasurer:
Secretary: