Minutes: Special Called Board Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

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The Budget Hearings met on Tuesday May 10th, 2022 @5:30 PM for what was scheduled to be a 0 hours and 55 minutes long meeting. Present: Victor Tate (board member), Dr. William Epps (board chair), Kanethia Henderson (board secretary), Attorney Kristie Battle (board treasurer) Not Present: RaShaun Kemp (board member), Dr. Jay Bush (board member)

The members considered the following items:

1. Welcome and Call to Order
2. FY22 Amended Budget Presentation
3. Public Comment
4. FY23 Proposed Budget Presentation
5. Public Comment

The meeting adjourned at 6:10PM

Board members develop a FY22-23 Board and Committee Meeting Schedule that aligns with the vision and mission of Ivy and complies with SCSC policies and laws regarding Open Meetings:

• Draft FY22-23 Board and Committee Meeting Schedule https://docs.google.com/document/d/1IHFfmz5QotJpgPQr4dSQw7GRguJ130oF1-jL7VszZiw/edit 

Board members review and update the 2023 IVY Time Commitment for Service to the Board and its Committees 

 https://docs.google.com/document/d/1UpWI4L0bZVAWqdbgwRZehHzhcIkv79xMe96Ev8eIRJs/edit?usp=sharing 

• Technology Services Request for Proposals Vendor Recommendations
• Food Service Management Company Request for Proposals Vendor Recommendations

Board members consider LEADright’s scope of work.

https://docs.google.com/document/d/1FakwCiCODLdfsgkfzoZbLv4rB-sPewgtwoKldQVOaIM/edit

Governing Board Meeting: Tuesday, June 28, 2022, at 6:00 pM

The meeting adjourned at approximately 8:30 pm

TABLED

Develop FY22-23 Committee work plans

Committee Chairs lead work of developing a FY22-23 Committee work plan that supports effective and efficient school operations: 

• Agenda Life Cycle by Cross&Dot https://drive.google.com/file/d/14VMZ4teqRyFgffwmWRpuoZ-4F0Vbcyvp/view?usp=sharing
• 2022-23 Work Plan for Governance: https://docs.google.com/document/d/1ZX7ztKYZmluFYQ27BDz4j5x5jugXI35WOBkdqHIj4RA/edit?usp=sharing
• 2022-23 Work Plan for Finance:  https://docs.google.com/document/d/1UcCJ2EqRO1G1YEIxautbxR2nR1IH6nlNBhyfTo3QDmE/edit?usp=sharing
• 2022-23 Work Plan for Academics: https://docs.google.com/document/d/1WrjR6q789EE_zZAPqVAa0kWd2dEWUZUse6tZx5DH7vM/edit?usp=sharing

TABLED

Board members Nominate a Slate of Officers for FY22-23

Chair:

Vice Chair: can be vacant at the start of FY22-23

Treasurer:

Secretary: