Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome - Board Chair

• Meeting Call to Order at 6:23pm - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Public Comments - Board Secretary NO SPEAKERS

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are posted in the agenda.

The Governance Committee met on Tuesday April 12th, 2022 @6:00 PM for what was scheduled to be a 1 hours and 7 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps, April Jackson Not Present: none

The members considered the following items:

1. Ivy Preparatory Academy Governance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Governance Committee Work Session

The committee considered 2 motions, of which 1 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)
2. Approve agenfa (passed)

The meeting adjourned at 7:14PM

The Finance Committee met on Tuesday April 12th, 2022 @6:45 PM for what was scheduled to be a 1 hours and 7 minutes long meeting. Present: Attorney Kristie Battle, Victor Tate, Dr. Jay Bush Not Present: none

The members considered the following items:

1. Ivy Preparatory Academy Finance Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Finance Committee Work Session

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve the agenda (passed)

The meeting adjourned Tuesday April 12th, 2022 @ 7:32PM

The Academic Committee met on Tuesday April 12th, 2022 @6:45 PM for what was scheduled to be a 1 hours and 11 minutes long meeting. Present: Dr. William Epps, April Jackson Not Present: RaShaun Kemp

The members considered the following items:

1. Ivy Preparatory Academy Academic Committee Meeting Information
2. Welcome and Call to Order
3. Approval of Agenda
4. Public Comment
5. Academic Work Session

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve Agenda with amendments (passed)

The meeting adjourned at 7:58PM

• Approve April Academics and Operations Report from Head of School
• Approve April Finance Report from Chief Financial Officer
• Accept April 12, 2022 Governance Committee Report
• Accept April 12, 2022 Academic Committee Report
• Accept April 12, 2022 Finance Committee Report

Item(s) for Approval

• Appointment of Dr. Jay Bush as board member
• Payment to staff members not included in the Teachers and School Workers state bonus plan of $2000 plus FICA
• Appointment of Bambo Sonaike CPA LLC as auditor

Item(s) for Review

• First read of revised Attendance Policy for Staff
• Request for Proposal Food Service Management Company DRAFT Timeline:

1. Proposal Issue Date: April 29,2022
2. Final Date for Written Questions: May 13, 2022
3. Proposal Due Date and Time: May 27,2022 12:00pm
4. Proposal Due Location: 1807 Memorial Drive Atlanta, GA 30317
5. Proposal Opening Date and Time: May 31, 2022 11:00am
6. Proposal Opening Location: 1807 Memorial Drive Atlanta, GA 30317
7. Award Date (Per Award Letter): June 8, 2022 
8. Start Date July 1, 2022 to June 30, 2023

Item(s) for Committee Action

• Finance Committee Present Monthly Report regarding on the Bond
• All Committees revist respective Committee meeting schedules to develop a FY22-23 Committee Meeting Schedule that aligns with the vision and mission of Ivy and complies with SCSC policies and laws regarding Open Meetings
• All Committees revist respective Committee work plans to develop customized FY22-23 Committee work plans that support effective and efficient school operations 

Submitting Items for May 10 Governance Committee and Finance Committee Meetings: May 2, 2022, 12pm (Agenda to be posted May 4, 2022)

Governance Committee Meeting: Tuesday, May 10, 2022, at 6:00 pm

Finance Committee Meeting: Tuesday, May 10,, 2022, at 6:45 pm

Submitting Items for May 24 Governing Board Meeting: May 16, 2022, 12pm (Agenda to be posted May 16, 2022)

Governing Board Meeting: Tuesday, May 24, 2022, at 6:00 pm

Academic Committee Meeting: Tuesday, June 14, 2022, at 6:45 pm

The meeting adjourned at approximately 7:21 pm