Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome - Board Chair

• Meeting Call to Order - Board Chair - 6:08pm
• Roll Call - Board Chair (Battle present via telephone)

Vision and Mission - Board Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

NO SPEAKERS

The Governing Board met on Tuesday February 22nd, 2022 @6:00 PM for what was scheduled to be a 1 hours and 47 minutes long meeting. Present: Dr. William Epps, RaShaun Kemp, Kristie Battle, Victor Tate, Derrick J Hill Not Present: Kanethia Henderson

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Approval of Agenda
3. Welcome, Vision, and Mission
4. Public Comment
5. Approve Minutes from January 25, 2022 Governing Board Meeting
6. Adopt Report from February 8, 2022 Resource Development and Institutional Development Committee meeting
7. Adopt Report from February 8, 2022 Report from Governance Committee meeting
8. Adopt Report from February 8, 2022 Report from Academic Committee meeting
9. School Leadership Reports - Academics, Operations, and Finance
10. Consent Items
11. Action Items
12. Information Items

The committee considered 8 motions, of which 8 passed, and 0 failed:

1. Approval of agenda (passed)
2. Approved board Minutes from January (passed)
3. Approve RDIA report (passed)
4. Approve governance committee (passed)
5. Approve Consent Items (passed)
6. Adopt “Submitting Items and Materials for the Board Agenda” process (passed)
7. Amended agenda to Fy23 school calendar (passed)
8. Approval FY23 school calendar (passed)

The meeting adjourned at 7:00PM

The Governing Board met on Tuesday March 1st, 2022 @5:00 PM for what was scheduled to be a 1 hours and 2 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps, Kristie Battle Not Present: RaShaun Kemp, Victor Tate, Derrick J Hill

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, And Mission
3. Approval of Agenda
4. Public Comment
5. Action Items
6. Information Items

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Approve the agenda as submitted (passed)
2. Approve FY23 Proposed Salary/Compensation Scale (passed)

The meeting adjourned at 6:36PM

Item(s) for Approval

• Approve Wellness Policy
• Approve Ivy Prep-SCSC Charter Renewal Contract
• Approve Reading Specialist position
• Approve Mathematics Coach position
• Approve Dean of Restorative Practices position

Item(s) for Acceptance

• Accept the resignation of board member (Derrick Hill)

Item(s) for Ratification

• Ratify board chair’s committee appointments (April Jackson, Academic Committee and Governance Committee; Dr. Jay Bush, Finance Committee)

Item(s) for Amendment

• Amend the Academic Committee meeting schedule such that committee meetings occur bi-monthly (i.e., every other month) at 6:45PM on second Tuesdays.

Academics and Operations Report - Head of School

• Questions from members about active shooter training, dean of restorative practices

Finance Report - Chief Financial Officer

• No questions from members

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

Regular Meeting - Tuesday March 8th, 2022 @6:45 PM

Meeting Summary of Actions Ivy Preparatory Academy Academic Committee Regular Meeting Summary Meeting Summary

The Academic Committee met on Tuesday March 8th, 2022 @6:56 PM for what was scheduled to be a 1 hours and 11 minutes long meeting. Present: RaShaun Kemp, Dr. William Epps Not Present: none

The members considered the following items:

Welcome and Call to Order Approval of Agenda Executive Directors Report The committee considered 2 motions, of which 2 passed, and 0 failed:

Approve the Agenda (passed) Motion to adjourn (passed)

The meeting adjourned at 7:28PM

• Approve March Academics and Operations Report from Head of School
• Approve March Finance Report from Chief Financial Officer
• Accept March 8, 2022 Academic Committee Report

Resource Development And Institutional Advancement Committee: Tuesday, April 12, 2022, at 11:00 am

Governance Committee Meeting: Tuesday, April 12, 2022, at 6:00 pm

Finance Committee Meeting: Tuesday, April 12, 2022, at 6:45 pm

Academic Committee Meeting: Tuesday, April 12, 2022, at 6:45 pm

Governing Board Meeting: Tuesday, April 26, 2022, at 6:00 pm

The meeting adjourned at approximately 6:47 pm

The meeting adjourned at approximately 6:53 pm