Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

The Governing Board met on Tuesday January 25th, 2022 @6:00 PM for what was scheduled to be a 2 hours and 12 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps, RaShaun Kemp, Kristie Battle, Derrick J Hill Not Present: Derrick Hill, Victor Tate

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, and Mission
3. Approval of Agenda
4. Public Comment
5. School Leadership Reports - Academics, Operations, and Finance
6. Approve December 14 2021 Board Meeting Minutes
7. Approve December 28, 2021 Special Called Board Meeting Minutes
8. Report from January 11, 2022 Governance Committee Meeting
9. Report from January 11, 2022 Academic Committee Meeting
10. Report on the Resource Development and Institutional Advancement Committee
11. Action Items
12. Consent Items
13. Executive Session
14. Information Items

The committee considered 9 motions, of which 7 passed, and 0 failed:

1. Approve the revised agenda to include expanded attendance zone (proposed)
2. Approve amended agenda: Closed Session Approve 21st CCLC grant (passed)
3. Approve December 14 2021 Board Meeting Minutes (passed)
4. Approve December 28, 2021 Special Called Board Meeting Minutes (passed)
5. Approve Consent Items (proposed)
6. Approve 21st CCLC (passed)
7. Approve Amended Staff Contract (passed)
8. To enter closed session (passed)
9. Approve CFO to forward the board recommendation to lower bond interest rate, retain the call date, extend the interest rate, strike letter H from the document, and reduce cash on hand days from 65 to 45 in alignment with the CPF. (passed)

The meeting adjourned at 8:00PM

The Resource Development and Institutional Development Committee met on Tuesday February 8th, 2022 @11:00 AM for what was scheduled to be a 0 hours and 51 minutes long meeting. Present: Derrick J Hill Not Present: none

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Governance Committee Work Session

The committee considered 2 motions, of which 1 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)
2. Adopt the agenda (passed)

The meeting adjourned at 12:10PM

The Governance Committee met on Tuesday February 8th, 2022 @6:00 PM for what was scheduled to be a 0 hours and 36 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps Not Present: none

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Governance Committee Work Session

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve the agenda as submitted (passed)

The meeting adjourned at 8:05PM

The Academic Committee met on Tuesday February 8th, 2022 @6:45 PM for what was scheduled to be a 0 hours and 40 minutes long meeting. Present: RaShaun Kemp, Dr. William Epps Not Present: none

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Academic Work Session

The committee considered 2 motions, of which 1 passed, and 0 failed:

1. Approve the Agenda (proposed)
2. Approve agenda (passed)

The meeting adjourned at 8:33PM

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

Approve February Academics and Operations Report from Head of School

Approve February Finance Report from Chief Financial Officer

Adopt February 8, 2022 Resource Development and Institutional Advancement (RDIA) Committee Report

Adopt February 8, 2022 Governance Committee Report

Adopt February 8, 2022 Academic Committee Report

Item for Adoption-

“Submitting Items and Materials for the Board Agenda” process

Governance Committee Meeting: Tuesday, March 8, 2022, at 6:00 pm

Finance Committee Meeting: Tuesday, March 8, 2022, at 6:45 pm

Academic Committee Meeting: Tuesday, March 8, 2022, at 6:45 pm

Governing Board Meeting: Tuesday, March 22, 2022, at 6:00 pm

Resource Development And Institutional Advancement Committee: Tuesday, April 12, 2022, at 11 am

The meeting adjourned at approximately 7:01 pm