Minutes: Regular Meeting

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting. Speakers may have up to three minutes to speak. 

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

Welcome - Board Chair

• Meeting Call to Order - Board Vice Chair
• Roll Call - Board Vice Chair

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

The Governing Board met on Tuesday December 14, 2021 @6:00 PM for what was scheduled to be a 1 hours and 55 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps, RaShaun Kemp, Kristie Battle, Victor Tate Not Present: none

The members considered the following items:

1. Welcome, Vision, and Mission
2. Approve Meeting Agenda
3. Public Comment
4. Approve November 30, 2021, Governing Board Meeting Minutes
5. School Leadership Reports - Academics, Operations, And Finance
6. Report from December Governance Committee
7. Report from September Governance Committee
8. Report from December Finance Committee
9. Report from September Finance Committee
10. Report from December Academic Committee
11. Report from September Academic Committee
12. Action Items
13. Consent Items
14. Information Items

The committee considered 6 motions, of which 6 passed, and 0 failed:

1. Approve the agenda as submitted (passed)
2. Approve November 30, 2021, Governing Board Meeting Minutes (passed)
3. Ratify Board Committee Appointments (passed)
4. Approve Letter of Intent for Camp Bow Wow (passed)
5. Elect Derrick Hill to the Governing Board (passed)
6. Approve Consent Items (passed)

The meeting adjourned at 7:07PM

The Governing Board met on Tuesday December 28th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 57 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps, RaShaun Kemp, Kristie Battle, Victor Tate Not Present: none

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, and Mission
3. Approval of Agenda
4. Action Items
5. Information Items

The committee considered 3 motions, of which 3 passed, and 0 failed:

1. Approve the revised agenda to include expanded attendance zone (passed)
2. Approve Ivy Preparatory Academy Expanded Attendance Zone to include Clayton County and South Fulton County (passed)
3. Approve submission of the Ivy Preparatory Academy for Girls SCSC Renewal Application (passed)

The meeting adjourned at 7:11PM

The Governance Committee met on Tuesday January 11, 2022 @6:00 PM for what was scheduled to be a 0 hours and 37 minutes long meeting. Present: Dr. William Epps, Kanethia Henderson, RaShaun Kemp Not Present: none

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Governance Committee Work Session

The committee considered 2 motions, of which 1 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)
2. Approve agenda (passed)

The meeting adjourned at 7:51PM

The Academic Committee met on Tuesday January 11, 2022 @6:45 PM for what was scheduled to be a 0 hours and 40 minutes long meeting. Present: RaShaun Kemp, Dr. William Epps Not Present: none

The members considered the following items:

1. Welcome and Call to Order
2. Academic Work Session

The committee considered 1 motions, of which 1 passed, and 0 failed:

1. Approve agenda (passed)

The meeting adjourned at 7:23PM

Will develop board strategy to raise funds to support the school. February 8, is the first meeting.

Approve January Academics and Operations Report from Head of School

Approve January Finance Report from Chief Financial Officer

Adopt January 11, 2022 Governance Committee Report

Adopt January 11, 2022 Academic Committee Report

Approve 21st CCLC grant

Approve Amended Staff Contract

The Governing Board closed its meeting as permitted by the Open Meeting Act of Georgia. 

Governance Committee Meeting: Tuesday, February 8, 2022, at 6:00 pm

Finance Committee Meeting: Tuesday, February 8, 2022, at 6:45 pm

Academic Committee Meeting: Tuesday, February 8, 2022, at 6:45 pm

Resource Development And Institutional Advancement Committee: Tuesday, February 8, 2022, at 11 am

Governing Board Meeting: Tuesday, February 22, 2022, at 6:00 pm

The meeting adjourned at approximately 8:00 pm