Minutes: Regular Meeting

Welcome - Board Chair

• Meeting Call to Order - Board Chair, 6:10pm
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates female leaders who manifest change in the world.

Mission: The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity and servant leadership in an environment designed especially for girls.

Approve Meeting Agenda - Board Secretary

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

NO PUBLIC COMMENTS

The Governing Board met on Tuesday November 30th, 2021 @6:00 PM for what was scheduled to be a 1 hours and 47 minutes long meeting. Present: Dr. William Epps, RaShaun Kemp, Victor Tate Not Present: Kanethia Henderson, Kristie Battle

The members considered the following items:

1. Ivy Preparatory Academy Governing Board Meeting Information
2. Welcome, Vision, and Mission
3. Agenda Adoption
4. Public Comment
5. School Leadership Reports - Academics, Operations, and Finance
6. Approve Report From November Governance Committee
7. Approve Report From November Academic Committee
8. Approve Report From November Finance Committee
9. Consent Agenda Items
10. Action Items
11. Appoint Community Member Resource Development and Institutional Advancement Committee
12. Information Items

The committee considered 14 motions, of which 10 passed, and 0 failed:

1. Adopt the Agenda (proposed)
2. Adopt agenda (passed)
3. Approve Report From November Governance Committee (proposed)
4. Approve Reports and Minutes (passed)
5. Approve Report From November Academic Committee (proposed)
6. Approve Reports and Minutes (passed)
7. Approve Report From November Finance Committee (proposed)
8. Approve Reports and Minutes (passed)
9. Approve Consent Agenda Items (passed)
10. Adopt revised Board Member Annual Affirmation/Statement of Commitment (passed)
11. Adopt revised vision (passed)
12. Adopt revised mission (passed)
13. Approve the creation of the Resource Development and Institutional Advancement Committee (passed)
14. Appoint Mr. Derrick Hill to serve as a member of the Resource Development and Institutional Advancement Committee (passed)

The meeting adjourned at 7:14PM

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

School Leadership Reports for Academics, Operations, and Finance are located in the Ivy Google Drive.

The Governance Committee met on Tuesday December 7th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 37 minutes long meeting. Present: Dr. William Epps, Kristie Battle, Kanethia Henderson, Laticia Sharp Not Present: RaShaun Kemp, Victor Tate

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Governance Committee Work Session

The committee considered 4 motions, of which 2 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)
2. Approve agenda (passed)
3. Approve the agenda as submitted (proposed)
4. Approve Board Committee Appointments (passed)

The meeting adjourned at 7:53PM

The Governance Committee met on Tuesday September 14th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 31 minutes long meeting. Present: Dr. William Epps, Kanethia Henderson, Dr. Charcia Nichols, Laticia Sharp, Rashaun Holliman, Kristie Battle Not Present: Victor Tate, Latrice Latin

The members considered the following items:

1. Governance Committee Work
2. Welcome and Call to Order

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Add LEADright Scope of Work (passed)
2. Recommend GSA as the contractor to complete the Charter Renewal. (passed)

The meeting adjourned at 7:40PM

The Finance Committee met on Tuesday December 7th, 2021 @6:45 PM for what was scheduled to be a 0 hours and 42 minutes long meeting. Present: Kristie Battle, Kanethia Henderson, Victor Tate Not Present: none

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Approve November Minutes
4. Finance Committee Work Session

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Approve the agenda with changes (passed)
2. Approve November minutes (passed)

The meeting adjourned at 8:20PM

The Finance Committee met on Tuesday September 14th, 2021 @6:45 PM for what was scheduled to be a 0 hours and 51 minutes long meeting. Present: Laticia Sharp, Kanethia Henderson, Kristie Battle Not Present: Victor Tate

The members considered the following items:

1. Welcome and Call to Order
2. Finance Committee Work Session

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 8:12PM

The Academic Committee met on Wednesday December 8th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 40 minutes long meeting. Present: RaShaun Kemp, Dr. William Epps

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Academic Work Session
4. Approve Minutes from November 9, 2021
5. Academic Work Session

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Approve the agenda (passed)
2. Approve Minutes (passed)

The meeting adjourned at 6:47PM

The Academic Committee met on Tuesday September 14th, 2021 @6:45 PM for what was scheduled to be a 0 hours and 56 minutes long meeting. Present: Dr. William Epps, Dr. Charcia Nichols, Rashaun Holliman

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of Agenda
4. Academic Work Session
5. Adjournment

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Approve the agenda with the addition of the draft of the Teacher Evaluation Appeal Policy draft (passed)
2. Motion to adjourn the meeting @8:35 pm. (passed)

The meeting adjourned at 6:29PM

Item for Ratification

Ratify Board Committee Appointments

• Academic - Kemp, chair; Nichols (liaison)
• Governance - Henderson, member; Epps, member; Burks (liaison)
• Finance - Battle, chair; Tate, member; Sharp (liaison)
• Resource Development and Institutional Advancement - Hill, chair

Item for Approval

• Approve Letter of Intent for Camp Bow Wow
• Elect Derrick Hill for service to the Governing Board for a term beginning January 1, 2022, and expiring December 31, 2023

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Adopt September and December 2021 Governance Committee Reports
4. Adopt September and December 2021 Finance Committee Reports
5. Adopt September and December 2021 Academic Committee Reports
6. December 28, 2021, Special Call Meeting (Virtual)

Special Called Meeting: Tuesday, December 28, 2021, 6:00pm

Governance Committee Meeting: Tuesday, January 11, 2022, at 6:00 pm

Finance Committee Meeting: Tuesday, January 11, 2022, at 6:45 pm

Academic Committee Meeting: Tuesday, January 11, 2022, at 6:45 pm

Governing Board Meeting: Tuesday, January 25, 2022, at 6:00 pm

The meeting adjourned at approximately 7:07 pm