Ivy Preparatory Academy Governing Board Meeting Information 1 minutes

LOCATION: Governing Board meetings are held at Ivy Preparatory Academy at Kirkwood, located at 1807 Memorial Drive, SE Atlanta, GA 30317.

AGENDA: Governing Board meeting agenda items are scheduled to be considered as noted in this agenda; however, agenda items may be taken out of the order presented on the agenda at the discretion of the chair. 

ACCOMODATIONS: Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting.

PUBLIC COMMENTS: The Public Comment time period is for the public to address the Governing Board. Those who wish to speak must sign-up before the start of the meeting.  Speakers may have up to three minutes to speak.  

Welcome, Vision, and Mission 5 minutes

Welcome - Board Chair

• Meeting Call to Order - Board Chair
• Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.



Mission:The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

Agenda Adoption 5 minutes

Adopt the Agenda - Board Secretary

Actions:

Public Comment 30 minutes

Public Comments - Board Secretary

Transparency: Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Time Limit: A total of 30 minutes shall be set aside for public comment.  Each speaker will have a maximum of 3 minutes to speak.  A speaker may not sign up to speak more than once during the same public comment period.

Board Action: Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Civil Discourse: Speakers are encouraged to maintain decorum and present their comments in a civil manner.  The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

School Leadership Reports - Academics, Operations, and Finance 30 minutes

Academics and Operations Report - Head of School

Finance Report - Chief Financial Officer

Approve Report From November Governance Committee 5 minutes

The Governance Committee met on Tuesday November 9th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 47 minutes long meeting. Present: Dr. William Epps, Rashaun Holliman, Kristie Battle, Victor Tate, Kanethia Henderson, Laticia Sharp
Not Present: none

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Report from Governance Committee
4. Governance Committee Work Session
5. Report from Governance Committee

The committee considered 6 motions, of which 4 passed, and 0 failed:
1. Approve the agenda as submitted (proposed)
2. Approve the agenda as submitted (proposed)
3. Approve (passed)
4. Approve (passed)
5. Approve (passed)
6. Committee recommends the board approve the additions to the Mission and Vision. (passed)

The meeting adjourned at 7:36PM

Actions:

Approve Report From November Academic Committee 5 minutes

The Academic Committee met on Tuesday November 9th, 2021 @6:30 PM for what was scheduled to be a 0 hours and 40 minutes long meeting. Present: Rashaun Holliman, Dr. William Epps
Not Present: Laticia Sharp

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Academic Work Session

The committee considered 2 motions, of which 1 passed, and 0 failed:
1. Approve the agenda as submitted (proposed)
2. Motion to approve agenda, with amendment to remove staff attendance and discipline due to update given at last meeting. (passed)

The meeting adjourned at 8:17PM

Actions:

Approve Report From November Finance Committee 5 minutes

The Finance Committee met on Tuesday November 9th, 2021 @7:00 PM for what was scheduled to be a 0 hours and 42 minutes long meeting. Present: Kristie Battle, Kanethia Henderson, Victor Tate
Not Present: none

The members considered the following items:
1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of October Minutes with REVISION
4. Finance Committee Work Session

The committee considered 2 motions, of which 2 passed, and 0 failed:
1. Approve the agenda as submitted (passed)
2. Approve (passed)

The meeting adjourned at 8:14PM

Actions:

Consent Agenda Items 5 minutes

1. Approve Academics and Operations Report from Head of School
2. Approve Finance Report from Chief Financial Officer
3. Approve 08-09-2018 Committee of the Whole Regular Meeting Minutes
4. Approve 11-10-2020 Academic Committee Regular Meeting Agenda
5. Approve 05-11-2021 Academic Committee Regular Meeting Agenda
6. Approve 08-10-2021 Governance Committee Regular Meeting Agenda
7. Approve 08-10-2021 Governance Committee Regular Meeting Minutes
8. Approve 08-10-2021 Finance Committee Regular Meeting Agenda
9. Approve 08-10-2021 Finance Committee Regular Meeting Minutes
10. Approve 08-24-2021 Governing Board Regular Meeting Agenda
11. Approve 08-24-2021 Governing Board Regular Meeting Minutes
12. Approve 09-11-2021 Governing Board Retreat Agenda
13. Approve 09-11-2021 Governing Board Retreat Meeting Minutes
14. Approve 09-14-2021 Governance Committee Regular Meeting Minutes
15. Approve 09-14-2021 Academic Committee Regular Meeting Minutes
16. Approve 09-14-2021 Finance Committee Regular Meeting Minutes
17. Approve 09-28-2021 Governing Board Regular Meeting Minutes
18. Approve 10-19-2021 Governance Committee Regular Meeting Minutes
19. Approve 10-19-2021 Finance Committee Regular Meeting Minutes
20. Approve 10-26-2021 Academic Committee Regular Meeting Minutes
21. Approve 10-26-2021 Governing Board Regular Meeting Minutes

Actions:

Action Items 15 minutes

Items for Adoption - Governance and Improvement Specialist

• Adopt revised Board Member Annual Affirmation/Statement of Commitment (attached)
• Adopt revised vision: Ivy Preparatory Academy cultivates [female] leaders who manifest change in the world. 
• Adopt revised mission: Ivy Preparatory Academy fosters a culture of collaboration, passion for learning, integrity and servant leadership [in an environment designed especially for girls].

Item for Approval - Governance and Improvement Specialist

• Approve the creation of the Resource Development and Institutional Advancement Committee to manage and coordinate fundraising efforts; plan and coordinate events, and seek opportunities for gaining corporate sponsors, philanthropists, large donors, grants, and endowments all for the purpose of raising money and generating funds for Ivy. 

Actions:

Attachments

• REVISED Board Member Annual Affirmation_Statement of Commitment.pdf

Information Items 1 minutes

UPCOMING MEETINGS

Governance Committee Meeting: Tuesday, December 7, 2021, at 6:00 pm

Finance Committee Meeting: Tuesday, December 7, 2021, at 6:45 pm

Academic Committee Meeting: Wednesday, December 8, 2021, at 6:00 pm