Minutes: Regular Meeting

Meeting Call to Order - Board Chair

Roll Call - Board Secretary

Vision and Mission - Board Vice Chair

Vision: The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.



Mission:The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

A total of 30 minutes shall be set aside for public comment. Each speaker will have a maximum of 3 minutes to speak. A speaker may not sign up to speak more than once during the same public comment period.

Board members shall not provide responses nor engage in direct conversation with speakers during public comments. The board will direct the Head of Schools or the Chief Financial Officer to engage in responding at a later time as necessary and appropriate.

Board meetings are a public forum to provide transparency into the governance of the school. Engagement from the community is strongly encouraged and vital to that governance.

Speakers are encouraged to maintain decorum and present their comments in a civil manner. The Governing Board reserves the right to request any speaker engaging in personal attacks, or the use of obscene or derogatory language, to restate their position in a manner more appropriate for a school environment.

Academics and Operations Report - Head of School

Highlights (see report for details):

• Applying for Georgia Facilities grant
• Developing Climate surveys to gather feedback
• All homerooms equipped with laptop carts
• IT Closet being reconfigured
• More meals served and scholars fed; school nutrition review March 2022
• One staff and 7 scholars out with Covid19
• 100% compliance with immunization
• Professional Learning (Literacy, guided reading, PBIS, Mathematics, Social studies, thinking maps)
• Data presentations October 25 -28 analyzing iReady and Quarter 1 benchmark data
• Quarter 2 Benchmarks October 25-29
• Class observations underway
• Emory READS tutoring with 40 begins Monday
• You Grow Girl begins Monday
• Scholar Services: professional learning 5 Dysfunctions of Teams
• Attendance: high number of tardies; looking at incentives; early dismissals have decreased (note: system glitch with Infinite Campus has been reported)
• Marketing and Social Media: Rock with Doc returns during lunch October 28, 2021
• Double Good Fundraiser was successful
• Action Items: request January 4, 2022 to be changed to an asynchronous learning day; request board committee meetings be held at Callaway Gardens on November 9

Finance Report - Chief Financial Officer

Highlights (see report for details):

• DE46 FY21 report submitted and FY22 initial budget completed
• FY21 final federal programs draw down completed
• Variances and explanations: donations $36,000 unfavorable variance; QBE $162,000 unfavorable variance; Federal programs $221,000 unfavorable variance; maintenance and operations $55,000 negative variance
• Roughly 74 days of unrestricted funds
• Large expenditures Paid first half of property tax
• 427 FTE
• Current Cash $1.4 million
• Projected Year End Cash: $674,000
• 100% board giving for September
• Funding for Etiquette Session (Title IVA)
• ESSER CARES Act budgets updated
• Admissions Open Enrollment for select grades; department audit of scholar records
• Human Resource currently recruiting for four positions; benefit enrollment period closed
• Resource Development: Giving Tuesday is in December; seeking WNBA sponsorship; contractor is ending agreement
• Action Item: request board approval of September 2021 financial report

The Governing Board met on Tuesday July 27th, 2021 @6:00 PM for what was scheduled to be a 2 hours and 36 minutes long meeting. Present: Laticia Sharp, Victor Tate, Dr. William Epps, Kristie Battle, Rashaun Holliman, Dr. Charcia Nichols, Not Present: Kanethia Henderson, Latrice Latin

The members considered the following items:

1. Welcome & Call to Order
2. Approval of Agenda & Previous Board Meeting Minutes
3. Action Items
4. Consent Items
5. Governance Committee Report
6. Academic Committee Report
7. Finance Committee Report
8. Executive Session
9. Chief Financial Officer's Report
10. Reading of the School's Vision, Mission & Beliefs
11. Public Comment
12. Head of School 's Report
13. Adjournment

The committee considered 3 motions, of which 3 passed, and 0 failed:

1. Motion to move to Executive Session at 7:14 pm. (passed)
2. Motion to approve FY 22 staff members, Transportation RFP Awardee and updated suicide policy. (passed)
3. Motion to approve the content items. (passed)

The meeting adjourned at 7:25PM

The Governing Board met on Tuesday September 28th, 2021 @6:00 PM for what was scheduled to be a 1 hours and 30 minutes long meeting. Present: Laticia Sharp, Victor Tate, Kristie Battle, Dr. William Epps, Dr. Charcia M. Nichols, Rashaun Holliman Not Present: Kanethia Henderson, Latrice Latin

The members considered the following items:

1. Welcome and Vision/Mission
2. Public Comment
3. Consent Items
4. Routine Business

The committee considered 1 motions, of which 0 passed, and 0 failed:

1. Approve the agenda as submitted (proposed)

The meeting adjourned at Tuesday September 28th, 2021 @7:39PM

The Governance Committee met on Tuesday July 27th, 2021 @5:00 PM for what was scheduled to be a 0 hours and 56 minutes long meeting. Present: Dr. William Epps, Dr. Charcia Nichols, Laticia Sharp, Victor Tate, Rashaun Holliman, Kristie Battle, Latrice Latin, Tony L. Burks, Ed. D. Not Present: Kanethia Henderson

The members considered the following items:

1. Welcome and Call to Order
2. Recap: Commitments, Agreements & Next Meeting Date
3. Regular Updates for July

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 6:50 PM

The Governance Committee met on Tuesday September 14th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 31 minutes long meeting. Present: Dr. William Epps, Kanethia Henderson, Dr. Charcia Nichols, Laticia Sharp, Rashaun Holliman, Kristie Battle Not Present: Victor Tate, Latrice Latin, Tony L. Burks, Ed. D.

The members considered the following items:

1. Governance Committee Work
2. Welcome and Call to Order

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Add LEADright Scope of Work (passed)
2. Recommend GSA as the contractor to complete the Charter Renewal. (passed)

The meeting adjourned at 7:40PM

The Governance Committee met on Tuesday October 19th, 2021 @6:00 PM for what was scheduled to be a 0 hours and 47 minutes long meeting. Present: Kanethia Henderson, Dr. William Epps, Kristie Battle, Dr. Charcia M. Nichols, Laticia Sharp Not Present: Victor Tate, Rashaun Holliman

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Approve Committee Meeting Minutes - July 27, 2021
4. Approve Committee Meeting Minutes - September 14, 2021
5. Governance Committee Work Session
6. Adjournment

The committee considered 4 motions, of which 4 passed, and 0 failed:

1. Approve the agenda as submitted (passed)
2. Approve the minutes from previous meetings (passed)
3. Approve the minutes from previous meetings (passed)
4. Adjournment (passed)

The meeting adjourned at 6:57PM

The Finance Committee met on Tuesday September 14th, 2021 @6:45 PM for what was scheduled to be a 0 hours and 51 minutes long meeting. Present: Laticia Sharp, Kanethia Henderson, Kristie Battle Not Present: Victor Tate, Dr. Charcia Nichols

The members considered the following items:

1. Welcome and Call to Order
2. Finance Committee Work Session

The committee considered 0 motions, of which 0 passed, and 0 failed:

The meeting adjourned at 8:12PM

The Finance Committee met on Tuesday October 19th, 2021 @6:45 PM for what was scheduled to be a 0 hours and 42 minutes long meeting. Present: Kristie Battle, Kanethia Henderson, Dr. Charcia M. Nichols Not Present: Victor Tate

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of Minutes
4. Finance Committee Work Session

The committee considered 4 motions, of which 3 passed, and 0 failed:

1. Meeting Called to Order (passed)
2. Approve the agenda as submitted (proposed)
3. Approved agenda (passed)
4. Approved Minutes (passed)

The meeting adjourned at 7:40PM

The Academic Committee met on Tuesday September 14th, 2021 @6:45 PM for what was scheduled to be a 0 hours and 56 minutes long meeting. Present: Dr. William Epps, Dr. Charcia Nichols, Rashaun Holliman

The members considered the following items:

1. Welcome and Call to Order
2. Approval of Agenda
3. Approval of Agenda
4. Academic Work Session
5. Adjournment

The committee considered 2 motions, of which 2 passed, and 0 failed:

1. Approve the agenda with the addition of the draft of the Teacher Evaluation Appeal Policy draft (passed)
2. Motion to adjourn the meeting @8:35 pm. (passed)

The meeting adjourned at 6:29PM

Approve Academics and Operations Report

Approve Finance Report 

Approve September Governance Committee Report

Approve October Governance Committee Report

Approve September Finance Committee Report

Approve October Finance Committee Report

Approve September Academic Committee Report

Approve October Academic Committee Report

Approve Asynchronous Learning Day January 4, 2022 Approve Board Committee Meetings November 9, 2021 at Callaway Gardens

Approval of September 2021 financial report

The meeting adjourned at approximately 7:07 pm