Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, May 25, 2021 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 8 present

  • Attorney Kristie Battle (board treasurer)
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Latrice Latin
  • Mr. RaShaun Kemp
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Ivy Preparatory Academy

    Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317

    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Welcome and Vision/Mission

    Meeting Call to order: Victor Tate (Board Chair)

    Roll Call: Kanethia Henderson (Board Secretary)

    Vision: Dr. Will Epps (Board Vice-Chair)

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  3. Public Comment

    There were no Public Comments

  4. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)


    The agenda was amended to add Selling of Promethean Boards and Bonuses for Contractors under Action Items.




    Motion Carried

    Approval of agenda with the amendments: adding the selling on Promethean Board and Bonuses for Contractors

    Moved by Dr. William Epps (committee member), seconded by Attorney Kristie Battle (board treasurer)

    Yes, Victor Tate, Dr. Will Epps, Attorney Kristie Battle, Attorney Latrice Latin, Mr. Rashaun Kemp, and Kanethia Henderson

    Motion Carried

    Approval to amend the agenda to add Executive Session

    Moved by Dr. William Epps (committee member), seconded by Attorney Kristie Battle (board treasurer)

    Yes, Victor Tate, Dr. Will Epps, Attorney Latrice Latin, Attorney Kristie Battle, Mr. Rashaun Kemp, and Kanethia Henderson

  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    Chief Financial Officer - Financial Report - Mrs. Latricia Sharp

    Accountability Specialist - Presentation - Dr. Tony Burks


    All Oral reports can be found on the school google drive









  6. Consent Items

    Approval of Finance Committee Minutes

    Approval of Academic Committee Minutes

    Approval of Governance Committee Minutes

    Approval of April 2021 Board Meeting Minutes

    Approval of Head of School Report

    Approval of April 2021 Financial Report





    Motion Carried

    Approval of consent items

    Moved by Dr. William Epps (committee member), seconded by Mr. RaShaun Kemp

    Yes, Victor Tate, Dr. Will Epps, Attorney Latrice Latin, Attorney Kristie Battle, Mr. Rashaun Holliman, and Kanethia Henderson

  7. Action Items

    Policies:

    • Disbursements
    • Fund Balance
    • Inventory of Equipment
    • Procurement of Contractor Services
    • Purchasing Process


    Sale of Promenthem Boards

    Bonuses for Contractors (CFO, Accountability Specialist, Federal Programs, and Human Resource)

    Slate of Officers




    ·       



    Motion Carried

    Approval of the policies, sale of the Promenthem Boards, and bonus for the Contractors.

    Moved by Victor Tate (board member), seconded by Latrice Latin

    Yes, Victor Tate, Dr. Will Epps, Attorney Latrice Latin, Attorney Kristie Battle, Mr. Rashaun Kemp, and Kanethia Henderson

  8. Committee Reports

    Governance Committee - Dr. Will Epps (Committee Chair)

    Academic Committee - Dr. Will Epps

    Finance Committee - Victor Tate


    All committee reports can be located in charter boarded dated May 11, 2021.

  9. Executive Session

    The Board closed its meeting as permitted by the Open Meeting Act of Georgia to discuss Real Estate.

    Motion Carried

    Approval to commence into Executive Session at 7:35

    Moved by Dr. William Epps (committee member), seconded by Attorney Kristie Battle (board treasurer)

    Yes, Victor Tate, Dr. Will Epps, Attorney Latrice Latin, Attorney Kristie Battle, Mr. Rashaun Holliman, and Kanethia Henderson

    Motion Carried

    Approval to adjourn Executive Session

    Moved by Mr. RaShaun Kemp, seconded by Attorney Kristie Battle (board treasurer)

    Yes, Victor Tate, Dr. Will Epps, Attorney Latrice Latin, Attorney Kristie Battle, Mr. Rashaun Kemp, and Kanethia Henderson

  10. Adjournment

    Boards Upcoming Meetings:


    Budget Hearing Meeting - June 8, 2021, at 5:30 p.m.


    Governance Committee Meeting- June 8, 2021, at 6:00 p.m.


    Academic and Finance Committee Meeting - June 8, 2021, at 6:45 p.m.


    2nd Budget Hearing Meeting - June 22, 2021, at 5:30 p.m.


    Board Meeting-June 22, 2021 at 6:00 p.m.


  11. The Meeting was Adjourned

    The meeting adjourned at approximately 8:12 pm

    Motion Carried

    Motion to adjourn

    Moved by Dr. William Epps (committee member), seconded by Latrice Latin