Approval of the Agenda
By: Victor Tate (board member) Seconded by: Mr. RaShaun Kemp
Yes, Victor Tate, Dr. Will Epps, Attorney Kristie Battle, Attorney Latrice Latin, Mr. RaShaun Holliman, and Kanethia Henderson
Ivy Preparatory Academy
Governing Board
Regular Meeting - Tuesday April 27th, 2021 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present ex-officio | On Time | At Adjournment |
| Victor Tate (board member) | present chair | On Time | At Adjournment |
| Dr. William Epps (committee member) | present vice-chair | On Time | At Adjournment |
| Attorney Kristie Battle (board treasurer) | present member | On Time | At Adjournment |
| Latrice Latin | present member | On Time | At Adjournment |
| Mr. RaShaun Kemp | present member | On Time | At Adjournment |
Ivy Preparatory Academy
Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317 Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair. Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting
Welcome and Vision/Mission
The meeting was called to order at 6:08 p.m: Victor Tate (Board Chair)
Roll Call: Kanethia Henderson (Board Secretary)
Vision: Dr. Will Epps (Board Vice-Chair)
The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.
Mission:
The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.
Public Comment
There were no public comment
Routine Business
Approval of Agenda- Kanethia Henderson (Board Secretary)
Oral Reports
Head of Schools- Network Report - Dr. Charcia Nichols
Chief Financial Officer - Financial Report - Mrs. Latricia Sharp
Dr. Nichols and Mrs. Sharp presented their reports which can be found on the agenda and also the school's google drive.
Action Items
- Approval of revised Promotion & Retention Policy
- Approval of revised Non-Criminal Discipline Policy
- Applicant Privacy Notification & Appeal Process
- Purchase Process Policy
- Procurement of Contractor Services Policy
- Inventory of Equipment Policy
- Fund Balance Policy
- DIsbursements Policy
·
Approval of Action Items
By: Attorney Kristie Battle (board treasurer) Seconded by: Dr. William Epps (committee member)
Yes, Victor Tate, Dr. Will Epps, Attorney Battle, Attorney Latin, RaShaun Holliman, and Kanethia Henderson
Approval of Action Items
By: Attorney Kristie Battle (board treasurer) Seconded by: Dr. William Epps (committee member)
Yes, Victor Tate, Dr. Will Epps, Attorney Battle, Attorney Latin, RaShaun Holliman, and Kanethia Henderson
Consent Items
Approval of Finance Committee Minutes
Approval of Academic Committee Minutes
Approval of Governance Committee Minutes
Approval of Board Meeting Minutes
Approval of Head of School Report
Approval of February 2021 Financial Report
Approval of Called Meeting
Approval of Consent Items
By: Mr. RaShaun Kemp Seconded by: Victor Tate (board member)
Yes, Victor Tate, Dr. Will Epps, Attorney Battle, Attorney Latin, RaShaun Holliman, and Kanethia Henderson
Head of School Powerpoint
Committee Reports
Governance Committee - Dr. Will Epps (Committee Chair)
Academic Committee - Dr. Will Epps
Finance Committee - Kanethia Henderson
Dr. Will Epps with the assistance of the Accountability Specialist (Dr. Burk) discussed On-Boarding Training that was conducted. Potential Board members were also discussed so that the board will have the required members and lastly there was a discussion on how and when the board tracker will be updated.
Dr. Epps discussed
Mr. Victor and Dr. Epps have been engaged with our Resource and Development Director on two fundraising efforts: Golf and Auction. They will be formal having meetings to discuss the details of the two fundraisers.
Adjournment
Boards Upcoming Meetings:
Second FY21 Proposed Budget Hearing - May 11, 2021, at 5:30 p.m.
Governance Committee Meeting- May 11, 2021, at 6:00 p.m.
Academic and Finance Committee Meeting - May 11, 2021, at 6:45 p.m.
Board Meeting-May 25, 2021 at 6:00 p.m.
The Meeting was Adjourned
The meeting adjourned at approximately 7:15 pm
Motion to adjourn
By: Mr. RaShaun Kemp Seconded by: Dr. William Epps (committee member)
There was no notable discussion on the motion.