Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday April 27th, 2021 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) present Non-voting Administration On Time At Adjournment
Ms. Kanethia Henderson (committee member) present secretary On Time At Adjournment
Dr. Charcia M. Nichols (NON-voting; Executive Director) present ex-officio On Time At Adjournment
Victor Tate (board member) present chair On Time At Adjournment
Dr. William Epps (committee member) present vice-chair On Time At Adjournment
Attorney Kristie Battle (board treasurer) present member On Time At Adjournment
Latrice Latin present member On Time At Adjournment
Mr. RaShaun Kemp present member On Time At Adjournment

Ivy Preparatory Academy

Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317 Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair. Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

Welcome and Vision/Mission

The meeting was called to order at 6:08 p.m: Victor Tate (Board Chair)

Roll Call: Kanethia Henderson (Board Secretary)

Vision: Dr. Will Epps (Board Vice-Chair)

The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

Mission:

The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

Public Comment

There were no public comment

Routine Business

Approval of Agenda- Kanethia Henderson (Board Secretary)




Approval of the Agenda

By: Victor Tate (board member) Seconded by: Mr. RaShaun Kemp

Yes, Victor Tate, Dr. Will Epps, Attorney Kristie Battle, Attorney Latrice Latin, Mr. RaShaun Holliman, and Kanethia Henderson

Oral Reports

Head of Schools- Network Report - Dr. Charcia Nichols

Chief Financial Officer - Financial Report - Mrs. Latricia Sharp



Dr. Nichols and Mrs. Sharp presented their reports which can be found on the agenda and also the school's google drive.









Action Items

  • Approval of revised Promotion & Retention Policy
  • Approval of revised Non-Criminal Discipline Policy
  • Applicant Privacy Notification & Appeal Process
  • Purchase Process Policy
  • Procurement of Contractor Services Policy
  • Inventory of Equipment Policy
  • Fund Balance Policy
  • DIsbursements Policy



·       



Approval of Action Items

By: Attorney Kristie Battle (board treasurer) Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Dr. Will Epps, Attorney Battle, Attorney Latin, RaShaun Holliman, and Kanethia Henderson

Approval of Action Items

By: Attorney Kristie Battle (board treasurer) Seconded by: Dr. William Epps (committee member)

Yes, Victor Tate, Dr. Will Epps, Attorney Battle, Attorney Latin, RaShaun Holliman, and Kanethia Henderson

Consent Items

Approval of Finance Committee Minutes

Approval of Academic Committee Minutes

Approval of Governance Committee Minutes

Approval of Board Meeting Minutes

Approval of Head of School Report

Approval of February 2021 Financial Report

Approval of Called Meeting




Approval of Consent Items

By: Mr. RaShaun Kemp Seconded by: Victor Tate (board member)

Yes, Victor Tate, Dr. Will Epps, Attorney Battle, Attorney Latin, RaShaun Holliman, and Kanethia Henderson

Head of School Powerpoint

Committee Reports

Governance Committee - Dr. Will Epps (Committee Chair)

Academic Committee - Dr. Will Epps

Finance Committee - Kanethia Henderson


Dr. Will Epps with the assistance of the Accountability Specialist (Dr. Burk) discussed On-Boarding Training that was conducted. Potential Board members were also discussed so that the board will have the required members and lastly there was a discussion on how and when the board tracker will be updated.


Dr. Epps discussed


Mr. Victor and Dr. Epps have been engaged with our Resource and Development Director on two fundraising efforts: Golf and Auction. They will be formal having meetings to discuss the details of the two fundraisers.

Adjournment

Boards Upcoming Meetings:


Second FY21 Proposed Budget Hearing - May 11, 2021, at 5:30 p.m.


Governance Committee Meeting- May 11, 2021, at 6:00 p.m.


Academic and Finance Committee Meeting - May 11, 2021, at 6:45 p.m.


Board Meeting-May 25, 2021 at 6:00 p.m.


The Meeting was Adjourned

The meeting adjourned at approximately 7:15 pm

Motion to adjourn

By: Mr. RaShaun Kemp Seconded by: Dr. William Epps (committee member)

There was no notable discussion on the motion.