Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, December 15, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 5 present · 1 absent

  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Erlene McKee · not present

  1. Welcome and Vision/Mission

    Meeting Call to order at 6:08 p.m. Dr. Will Epps (Vice Board Chair)

    Roll Call: Kanethia Henderson (Board Secretary)


  2. Public Comment

    There were no pubic comments.

  3. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approve the Agenda but add Executive Session to occur before consent items

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. Will Epps, and Kanethia Henderson

  4. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    CFO- Financial Report- Mrs. Latricia Sharp


    Oral Reports can be found on the school google drive








  5. Committee Reports

    Governance Committee Report- Dr. Will Epps

    Academic Committee Report - Kanethia Henderson

    Finance Committee Report- Victor Tate

  6. Action Items

    Approval of the following policy:


    The revision to the School Community Communications Policy


    Approval of the following Board Meeting Minutes:


    Governance Committee Meeting: 8/10/2021, 9/08/2021, 10/13/2021, 11/10/2021, and 12/8/2021

    Finance Committee Meeting: 10/13/2021, 11/10/2021

    Academic Committee Meeting: 10/13/2021, 11/10/2021

    Committee of the Whole: 8/11/2021, 9/8/2021

    Board Meetings: 8/25/2021. 9/22/2021, 10/27/2021, 11/17/2021

    Board Retreat: 11/14/2021

    Motion Carried

    Approval of Action Items

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

  7. Executive Session

    Executive Session to discuss employee matters.

    Motion Carried

    Move into Executive Session at 6:48 p.m.

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

    Motion Carried

    Move adjourn Executive Session at 7:15 p.m.

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

  8. The Meeting was Adjourned

    The meeting adjourned at approximately 4:11 pm

    Motion Carried

    Motion to adjourn

  9. Consent Items

    Head of School Report

    Financial Report

    Governance Committee

    Academic Committee

    Finance Committee


    The following policy was approved by the board:

    School Community Communication Policy

    Cash Receipts Policy

    Re-Entry Plan






    Motion Carried

    Approval of consent items

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

  10. Upcoming Board Meetings

    Upcoming Board Meeting:

    Governance Committee: January 12, 2021 at 6:00 p.m.

    Academic and Finance Committee: January 12, 2021 at 6:45 p.m.

    Governance Board Meeting: January 26, 2021 at 6:00 p.m.

    Motion Carried

    Approval to Adjourn Board Meeting

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson