Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, November 17, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 6 present · 2 absent

  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Erlene McKee
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Braxton Nelson · not present
  • Dr. Sonya Okoli · not present

  1. Welcome and Vision/Mission

    Meeting Call to order at 6:07 p.m.: Board Chair: Victor Tate

    Roll Call: Board Chair: Victor Tate

    Vision: Board Vice Chair: Dr. William Epps


    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  2. Public Comment

    There were no public comments

  3. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approval of the Agenda with the addition of Executive Session

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Erlene McKee, and Kanethia Henderson

  4. Strategic Planning and Development

    Board Retreat Updates: Victor Tate and Dr. William Epps

    Potential Board Members Updates: Dr. William Epps and Victor Tate

    Property Updates: Victor Tate


  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    CFO- Financial Report- Mrs. Latricia Sharp

    Governance Committee Report - Dr. William Epps

    Academic Committee Report - Kanethia Henderson

    Finance Committee Report - Victor Tate


    Head of School and CFO Report are located on the school google drive. The committee meeting minutes are locate on CharterBoard.


    Victor Tate (Chair) discussed the resignation of Braxton Nelson and Sonya Okili.



  6. Consent Items


    Head of Schools Report

    Financial Report

    Governance Committee Report

    Academic Committee Report

    Finance Committee Reports




    Motion Carried

    Approve the consent items

    Moved by Erlene McKee, seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Erlene McKee, and Kanethia Henderson

  7. Executive Session

    Executive Session personnel matters and real estate decision

    Motion Carried

    Approval to go into Executive Session at 7:10 p.m.

    Moved by Erlene McKee, seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr, William Epps, Erlene McKee, and Kanethia Henderson

    Motion Carried

    Approval to conclude Executive Session at 7:20 p.m.

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Erlene McKee, and Kanethia Henderson

  8. Adjournment

    Upcoming Meetings:

    Governance Committee December 8, 2020 at 6 p.m.

    Academic and Finance Committee, December 8, 2020 at 6:45

    Governance Board Meeting: December 15, 2020 at 6:00 p.m.


    Motion Carried

    Approval to Adjourn

    Moved by Ms. Kanethia Henderson (committee member), seconded by Erlene McKee

    Yes, Victor Tate, Dr. William Epps, Erlene McKee, and Kanethia Henderson

  9. The Meeting was Adjourned

    The meeting adjourned at approximately 4:50 pm

    Motion Carried

    Motion to adjourn