Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, October 27, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 5 present · 3 absent

  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Braxton Nelson · not present
  • Dr. Sonya Okoli · not present
  • Erlene McKee · not present

  1. Ivy Preparatory Academy

    Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317

    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Welcome and Vision/Mission

    Meeting Call to order at 6:06 p.m.

    Roll Call: Kanethia Henderson ( present: Victor Tate, Dr. William Epps, and Kanethia Henderson

    Vision: Dr. William Epps

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  3. Public Comment

    There were no public comments

  4. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approval of the agenda to add action items from Dr. Nichols

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    CFO - Financial Report - Mrs. Latisha Sharp



  6. Committee Oral Reports

    All committee meeting minutes are located on the school CharterBoard dated October 13, 2020.


    Governance: Dr. William Epps ( Board Chair):

    Academic: Kanethia Henderson ( Board Secretary)

    Finance: Victor Tate (Board Chair)

  7. Consent Items


    Approval to Renew the CharterBoards Account

    Approval to change from Network to District

    Approval of school re-entry plan based on the numbers (following the CDC reports every 14 days)


    Motion Carried

    Approval of CharterBoard Renewal

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Yes, Victor Tate, Dr. Williams Epps, and Kanethia Henderson

    Motion Carried

    Approval of School Re-entry Plan

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

  8. Action Items

    Approval of Head of Schools Report

    Approval of CFO September 2020 Financials Report



    Motion Carried

    Approval of Action Items

    Moved by Victor Tate (board member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr. William Epps, and Kanethia Henderson

  9. Executive Session

    The purpose of the Executive Session:

    *To discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary actions or dismissal, or periodic evaluation or rating of a public officer or employee.


    Motion Carried

    Approval to move into Executive Session

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

    Motion Carried

    Adjourned Executive Session

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

  10. Adjournment

    Upcoming Meetings:

    Governance Meeting: November 10, 2020 6:00 p.m. until 6:45 p.m.

    Finance and Academic Meeting: November 10, 2020 6:45 p.m. until 7:45 p.m.

    Board Meeting: November 17, 2020 at 6 p.m.


  11. The Meeting was Adjourned

    The meeting adjourned at approximately 8:05 pm

    Motion Carried

    Motion to adjourn

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)