Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, September 22, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 6 present · 2 absent

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Dr. Sonya Okoli · not present
  • Erlene McKee · not present

  1. Ivy Preparatory Academy

    Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317

    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Welcome and Vision/Mission

    Meeting Call to order: Victor Tate (Chair)

    Roll Call: Victor Tate (Chair)

    Vision: William Epps (Vice Chair)

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  3. Public Comment

    There were no public comments

  4. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approval of the agenda

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    Chief Financial Officer - Financial Report - Mrs. Laticia Sharp

    Accountability Specialist - Cognia’s accreditation Presentation- Dr. Tony Burks



  6. Strategic Planning and Development

    Board Retreat Updates


    Committee Meeting Updates


    Property Updates

  7. Action Items

    Employee Dress Code Policy (Revised)

    Scholar Dress Code Policy (Revised)

    Motion Carried

    Approval of Action Items

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Braxton Nelson.

  8. Consent Items

    Approval of Head of School Report


    Approval of Financial Report





    Motion Carried

    Approval of Consent Items

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

  9. Adjournment

    Next Month Meetings: All meeting start at 6 p.m.


    Governance Meeting: October 12, 2020

    Academic and Finance Committee Meeting: October 13, 2020

    Board Meeting: October 27, 2020


  10. Committee Reports

    Governance Committee Report: Dr. William Epps ( Board Vice Chair):

    Discuss Board Retreat


    Academic Committee Report: Kanethia Henderson (Board Secretary)

    Discuss academic goals for the upcoming school year


    Finance Committee Report: Braxton Nelson (Board Treasurer)

    Discuss Financial Goals for the school year and inviting the Director of Resource Management and Property Manager to be apart of the committee. Property updates and sale were also discussed during the committee meeting.


  11. Executive Session

    The Board closed its meeting as permitted by the Open Meeting Act of Georgia. The only matters considered or discussed during the closed portion or executive session of its meeting was for personnel matters. Executive Session was from 7:13 p.m. and ended at 7:28 p.m.

    Motion Carried

    Approval to go into Executive Session

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

    Motion Carried

    Approval to come out of Executive Session

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

  12. The Meeting was Adjourned

    The meeting adjourned at approximately 7:38 pm

    Motion Carried

    Motion to adjourn