Approval of Consent Items
By: Dr. William Epps (committee member) Seconded by: Ms. Kanethia Henderson (committee member)
Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson
Ivy Preparatory Academy
Governing Board
Regular Meeting - Tuesday August 25th, 2020 @6:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mrs. Laticia Sharp (NON-voting; Chief Financial Officer) | present Non-voting Administration | On Time | At Adjournment |
| Ms. Kanethia Henderson (committee member) | present secretary | On Time | At Adjournment |
| Dr. Charcia M. Nichols (NON-voting; Executive Director) | present Non-voting Administration | On Time | At Adjournment |
| Victor Tate (board member) | present chair | On Time | At Adjournment |
| Dr. William Epps (committee member) | present vice-chair | On Time | At Adjournment |
| Braxton Nelson | present Treasurer | On Time | At Adjournment |
| Erlene McKee | not present member | ||
| Dr. Sonya Okoli | not present member |
Welcome and Vision/Mission
Meeting Call to order; Victor Tate ( Board Chair)
Roll Call: Victor Tate (Board Chair)
Vision: Dr. William Epps (Board Vice Chair)
The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.
Mission:
The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.
Public Comment
Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.
Ivy Preparatory Academy
There were no public comments.
Routine Business
Approval of Agenda- Kanethia Henderson (Board Secretary):
Agenda was amend to add Executive Session and
Oral Reports
Head of Schools- Network Report - Dr. Charcia Nichols
Chief Financial Officer - Financial Report - Mrs. Latricia Sharp
Strategic Planning and Development
Board On-Boarding Process: Request for Resume will be sent out by Dr. Okiolo
Board Retreat: Board will vote on the best day to meet for the board retreat.
Property Updates: There were no major property updates, there are several groups looking to rent some of our empty space.
Consent Items
Breakout Rooms for Finance and Academic Committee during Committee of the Whole meetings
Approval of Head of School Report
Approval of CFO Report
Executive Session
The Board went into Executive Session to discuss personnel matter.
Adjournment
Upcoming Board Meetings
Governance Meeting: Tuesday, September 8, 2020 at 5:00 p.m.
Committee of the Whole Tuesday, September 8, 2020 at 6:15 p.m.
Board Meeting: Tuesday, September 22, 2020 at 6:00 p.m.
The Meeting was Adjourned
The meeting adjourned at approximately 6:03 pm
Motion to adjourn
By: Ms. Kanethia Henderson (committee member) Seconded by: Dr. William Epps (committee member)
There was no notable discussion on the motion.
Action Items
Financial Policies
Vending Machine
Vandalism
Transfer of Information
Reporting Lost Stolen Technology and Other Equipment
Purchasing Process
Parent Leadership Organization Booster Club
Inventory of Equipment
Instructional Stipends
Gratuities Discount
Financial Policy Revisions Commentary
Financial Data Reporting
Employee and Head of School Travel
Disbursement and Check Requests
Credit Cards
Check Request
Charity Family Support Fund
Cash Management
Bank Statement Reconciliation
Annual Operating Budget
Annual Audit
Admission Ticket Sales
Accounts Receivables
Operational Policies
Scholar Fees, Fines, and Charges
Nursing and Clinic Revised
Approval of Action Items
By: Braxton Nelson Seconded by: Dr. William Epps (committee member)
Yes, Victor Tate, Dr. WIlliam Epps, Braxton Nelson, and Kanethia Henderson