Minutes: Regular Meeting

Meeting Call to order; Victor Tate ( Board Chair)

Roll Call: Victor Tate (Board Chair)

Vision: Dr. William Epps (Board Vice Chair)

The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

Mission:

The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

There were no public comments.

Approval of Agenda- Kanethia Henderson (Board Secretary):

Agenda was amend to add Executive Session and

Head of Schools- Network Report - Dr. Charcia Nichols

Chief Financial Officer - Financial Report - Mrs. Latricia Sharp

Board On-Boarding Process: Request for Resume will be sent out by Dr. Okiolo

Board Retreat: Board will vote on the best day to meet for the board retreat.

Property Updates: There were no major property updates, there are several groups looking to rent some of our empty space.

Breakout Rooms for Finance and Academic Committee during Committee of the Whole meetings

Approval of Head of School Report

Approval of CFO Report

The Board went into Executive Session to discuss personnel matter.

Upcoming Board Meetings

Governance Meeting: Tuesday, September 8, 2020 at 5:00 p.m.

Committee of the Whole Tuesday, September 8, 2020 at 6:15 p.m.

Board Meeting: Tuesday, September 22, 2020 at 6:00 p.m.

The meeting adjourned at approximately 6:03 pm

Financial Policies

Vending Machine

Vandalism

Transfer of Information

Reporting Lost Stolen Technology and Other Equipment

Purchasing Process

Parent Leadership Organization Booster Club

Inventory of Equipment

Instructional Stipends

Gratuities Discount

Financial Policy Revisions Commentary

Financial Data Reporting

Employee and Head of School Travel

Disbursement and Check Requests

Credit Cards

Check Request

Charity Family Support Fund

Cash Management

Bank Statement Reconciliation

Annual Operating Budget

Annual Audit

Admission Ticket Sales

Accounts Receivables

Operational Policies

Scholar Fees, Fines, and Charges

Nursing and Clinic Revised