Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, July 28, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 7 present · 1 absent

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. Sonya Okoli · arrived 10 min late
  • Dr. William Epps (committee member)
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)
  • Erlene McKee · not present

  1. Ivy Preparatory Academy

    Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317

    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Welcome and Vision/Mission

    Meeting Call to order; Victor Tate (Board Chair)

    Roll Call: Victor Tate (Board Chair)

    Vision: Dr. William Epps (Vice Chair)

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  3. Strategic Planning and Development

    Property Updates: Braxton Nelson (Treasurer)

    Slate of Officers: Dr. William Epps (Vice Chair)

    Potential Board Members: Victor Tate (Chair)

    RFP Updates: Braxton Nelson



  4. Public Comment

    There were no Public Comments

  5. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)





    Motion Carried

    Approve the Agenda with changes: Added Virtual Learning Attendance, Scholar Fees, and Charges, FY21 Update School Calendar, and Laptop Purchases

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

    Motion Carried

    Approval to amend Agenda to add FY2021 Budget

    Moved by Victor Tate (board member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, and Kanethia Henderson

  6. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols


    Chief Financial Officer - Financial Report - Mrs. Laticia Sharp



    The Network and Financial Reports can be found on the school google drive.


  7. Strategic Planning and Development

    Property Updates: Braxton Nelson (Treasurer): Discussed potential offers for tenants.

    Potential Board Members: Victor Tate (Chair)

    RFP Updates: Braxton Nelson

    Recommendation 1: not approve security services Vendor 1 given limited campus use.

    Recommendation 2: not approve transportation services Vendor D given the limited budget allocation.

    Recommendation 3: Suspend a vendor recommendation for custodial services and continue with month-to-month contract with existing vendor.





  8. Consent Items

    Approval of Minutes of July 13, 2020 - Governance Meeting

    Approval of Minutes of July 14, 2020 - Committee of the Whole

    Approval of Minutes of July 16, 2020 - Emergency Board Meeting

    Approval of RFPs

    Slate of Officers

    Virtual Learning Attendance Policy

    Scholar Fees Fines and Charges

    FY21 updated School Calendar

    Laptop Purchase


    Motion Carried

    Appproval of Consent items

    Moved by Braxton Nelson, seconded by Victor Tate (board member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, and Kanethia Henderson

  9. Action Items

    Network Report: Head of School

    Financial Report: CFO

    Approval of New Board Members

    Approval of Board Meeting Dates


    Motion Carried

    Approval of Action Items:

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr, Sony Okoli, and Kanethia Henderson

    Motion Carried

    Approval of FY 2021 Proposed Budget

    Moved by Braxton Nelson, seconded by Victor Tate (board member)

    Yes, Victor Tate, Kanethia Henderson, Dr. Okoli, Braxton Nelson and Will Epps

  10. Adjournment

    Next Governance Meeting: Monday, August 10, 2020

    Next Committee of the Whole Meeting: Tuesday, August 11, 2020

    Next Board Meeting: Tuesday, August 25, 2020


    All meeting start at 6:00 p.m.

  11. Executive Session

    Purpose of the Executive Session is to discuss personnel matters

    Motion Carried

    Approval to go into Executive Session at 7:35 p.m.

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr, William Epps, Braxton Nelson, Dr. Sonya Okoli, and Kanethia Henderson

    Motion Carried

    Approval to come out of Executive Session at 8:13 p.m.

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson,  Dr. Sonya Okoli, and Kanethia Henderson

  12. The Meeting was Adjourned

    The meeting adjourned at approximately 8:36 pm

    Motion Carried

    Motion to adjourn

    Moved by Victor Tate (board member), seconded by Braxton Nelson