Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, April 28, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 8 present

  • Braxton Nelson
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. Sonya Okoli
  • Dr. William Epps (committee member)
  • Erlene McKee
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Ivy Preparatory Academy

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    Meeting ID: 735 339 224

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    Meeting ID: 735 339 224

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    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Welcome and Vision/Mission

    Meeting Start: 6:05 p.m.

    Meeting Call to order: Victor Tate ( Board Chair)

    Roll Call - Victor Tate (Board Chair)

    Vision:- Dr. William Epps (Board Vice-Chair)

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  3. Public Comment

    There were no public comments

  4. Rountine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approval of Agenda adding Stream Initiative to Action Item

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols

    Chief Financial Officer- Financial Report - Mrs. Latisha Sharp


  6. Strategic Planning and Development

    Board Fundraiser Event- Dr. Sony Okoli (Board Member)

    Property Updates: Victor Tate (Board Chair) and Braxton Nelson ( Board Treasurer)

  7. Consent Items


    Approval of Minutes from April 14, 2020- Committee of the Whole and Budget Hearing Meeting, and March 24, 2020.

    Approval of Head of School Report

    Approval of Financial Report

    Change School Calendar to reflect new school end date of May 15, 2020 and Teacher last day May 22, 2020.


    Motion Carried

    Approval of Consent Items

    Moved by Ms. Kanethia Henderson (committee member), seconded by Victor Tate (board member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

  8. Action Items

    Scholars and Instructional Program

    Approval of Scholar Withdrawal Policy

    Automated External Defibrillators (AED)

    Governance Meeting

    Stream Initiative

    Motion Carried

    Approval of Scholars and Instructional Program Policy

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

    Motion Carried

    Approval of Scholar Withdrawal Policy

    Moved by Erlene McKee, seconded by Braxton Nelson

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

    Motion Carried

    Approval of Automated External Defibrillators (AED) Policy

    Moved by Victor Tate (board member), seconded by Erlene McKee

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

    Motion Carried

    Approval to have Governance Meeting to the 2nd Monday of each month at 6:00 p.m. via zoom.

    Moved by Victor Tate (board member), seconded by Erlene McKee

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

    Motion Carried

    Approval of Stream Initiates

    Moved by Victor Tate (board member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Victor Tate, Dr. William Epps, Braxton Nelson, Dr. Sonya Okoli, Erlene McKee and Kanethia Henderson

  9. Adjournment

    Next Governance Meeting: May 11, 2020


    Next Committee of the Whole Meeting: May 12, 2020


    Next Board Business Meeting: May 26, 2020


    All meeting will be held on at 6:00 p.m.

  10. The Meeting was Adjourned

    The meeting adjourned at approximately 7:07 pm

    Motion Carried

    Motion to adjourn

    Moved by Braxton Nelson, seconded by Braxton Nelson

  11. Information Items

    Accreditation Updates

    Charter Performance Framework Updates

    Coronavirus (COVID-19) Updates

    School Closing Updates


    All items were address in the head of school report that is locate in the school google drive