Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, February 25, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 8 present

  • Braxton Nelson · arrived 10 min late
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. Sonya Okoli
  • Dr. William Epps (committee member)
  • Erlene McKee
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Victor Tate (board member)

  1. Ivy Preparatory Academy

    Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317

    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Public Comment

    One parent made comment on the importance of having a Dean of Culture.

  3. Routine Business

    Approval of Agenda- Kanethia Henderson (Board Secretary)




    Motion Carried

    Approve Agenda

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    A motion was made to approve the agenda with the removal of the approval of minutes of January 14, 2020, and January 28, 2020.  Also, the removal of all policy approval except Bullying, Teaching Controversial Issues and Curriculum.  


    Yes, Victor Tate, Dr. William Tate, Braxton Nelson, Dr. Sonya Okoli, and Kanethia Henderson

  4. Welcome and Vision/Mission

    Meeting Call to order - Victor Tate (Board Chair) at 6:11 p.m.

    Roll Call - Victor Tate (Board Chair)

    Vision: - Dr. William Epps (Board Vice Chair)

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  5. Oral Reports

    Head of Schools- Network Report - Dr. Charcia Nichols: Available on School google drive

    Chief Financial Officer- Financial Report - Mrs. Latisha Sharp: Available on school website



  6. Strategic Planning and Development

    Committee of the Whole Report

    Board Fundraising: On-going

    Board Retreat: March 7, 2020

    Property Updates: Lido has passed all zoning requirements. Not new was presented for the rental of the additional parcels available.


    Calendar of Board Required Training was presented for those new board members and those who missed the opportunity to attend the previous two training.

  7. Consent Items

    Approval of Head of School Report


    Approval of CFO Financial Report


    Amend Budget




    Motion Carried

    Approval of Consent Items

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

  8. Action Items

    Approval of Board Retreat Date: March 7, 2020

    Approval of Board Attorney

    Approval of School Calendar 2020-2021

    Approval of Employee Contract

    Approval of Policies:

    1. Bullying
    2. Teaching Controversial Issues
    3. Curriculum
    4. Credit Cards
    5. Cash Management
    6. Internal Controls
    7. Head of Schools Travel



    Motion Carried

    Approval of Board Retreat

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, All Board Members

    Motion Carried

    Approval of Board Attorney: Nelson Mullins

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, All Board Members

    Motion Carried

    Approval of Version 1 of the FY21 School Calendar

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)

    Yes, All Board Members

    Motion Carried

    Approval of FY21 Employee Contract

    Moved by Victor Tate (board member), seconded by Dr. William Epps (committee member)

    Yes, All Board Members

    Motion Carried

    Approval of the following Policies: Bullying, Teaching Controversial Issues, Curriculum, Head of School Travel, Internal Controls, Cash Management, and Credit Cards

    Moved by Dr. William Epps (committee member), seconded by Victor Tate (board member)

    Yes, All Board Members

  9. Information Items

    Accreditation Updates

    SCSC Monitoring Visit Updates

    Project Lead the Way Updates

    STREAM Program


    All items were addressed in Head of School Report

  10. Adjournment and Next Meeting Date

    Committee of the Whole Meeting: March 10, 2020

    Board Meeting : March 24, 2020

    Motion Carried

    Approval to Adjourn the meeting at 6:58 p.m.

    Moved by Dr. William Epps (committee member), seconded by Dr. Sonya Okoli

    Yes, All Board Members

  11. The Meeting was Adjourned

    The meeting adjourned at approximately 8:22 pm

    Motion Carried

    Motion to adjourn

  12. The Meeting was Adjourned

    The meeting adjourned at approximately 8:22 pm

    Motion Carried

    Motion to adjourn