Ivy Preparatory Academy

Governing Board

Regular Meeting - Tuesday January 28th, 2020 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Laticia Sharp present Non-voting Administration On Time At Adjournment
Kanethia Henderson present secretary On Time At Adjournment
Dr. Charcia M. Nichols present Non-voting Administration On Time At Adjournment
Victor Tate not present chair
Dr. William Epps present vice-chair On Time At Adjournment
Braxton Nelson present Treasurer 15 Minutes Late At Adjournment
Erlene McKee not present member
Dr. Sonya Okoli not present member

Ivy Preparatory Academy

Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317 Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair. Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

Routine Business

Approval of Agenda


Approve Agenda

By: Kanethia Henderson Seconded by: Braxton Nelson

Yes, with corrections of changing Grievance Update to Staff Concern.

Dr. William Epps, Braxton Nelson, and Kanethia Henderson

Oral Reports

Head of Schools - Network Report- Dr. Charcia Nichols

Chief Financial Officer-Financial Report- Mrs. Sharp


Consent Items

Approval of Minutes from December 17, 2019 Board Meeting

Approval of Head of School Report

Approval of Financial Report


Approve all Consent Items

By: Kanethia Henderson Seconded by: Dr. William Epps

Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

Welcome and Vision/Mission

Meeting Call to order: Dr. William Epps at 6:30 p.m.

Roll Call: Dr. William Epps

Vision:

The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

Mission:

The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

Information Items

Accreditation Updates: February 3, 2020

SCSC Monitoring Visit Updates

Project Lead the Way

Staff Concern


All items were address during the Head of School Report

Public Comment

Public Comment was given by parents regarding the gift program.



Strategic Planning and Development

Committee of the Whole Report

  • Board Fundraising: Currently have a 150K Campaign
  • Board Recruitment: Dr. Sonya Okili, was given the opportunity to speak at the meeting to provide us with background information on her experience and community involvement.
  • Board Retreat: The dates have not been finalized for the retreat. The date will be finalized after next Committee of the whole meeting
  • Property: The two vacant parcel next to the school are ready to be rented. New signage in front of the school has been installed.




Action Items

Approval of Budget Hearing Dates

Approval of Board Retreat Dates

Approval of Board Attorney

Approval of Policies:

  1. Scholar Reporting Abuse
  2. Grading Procedures
  3. Scholar Attendance
  4. Scholar Ceremonies
  5. Governance Policy
  6. Student Based Enterprise
  7. Seclusion and Restraint

Approval of Budget Hearing Dates: February 11 and February 25, 2020

By: Dr. William Epps Seconded by: Kanethia Henderson

Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

Approve the following policies: Scholar Reporting Abuse, Grading Procedures, Scholar Attendance, Scholar Ceremonies, Governance Policy, Student Based Enterprise and Seclusion and Restraint

By: Kanethia Henderson Seconded by: Braxton Nelson

Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

Project Lead the Way Budget

By: Dr. William Epps Seconded by: Braxton Nelson

Yes, Dr. William Epps, Braxton Epps, and Kanethia Henderson

Approve 8th grade New Orleans Trip

By: Braxton Nelson Seconded by: Dr. William Epps

Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

Approve After School Food Service

By: Dr. William Epps Seconded by: Kanethia Henderson

Yes, Dr. William Epps, Braxton Nelson and Kanethia Henderson

Approve Dr. Sonya Okoli as the newest Board Member

By: Dr. William Epps Seconded by: Kanethia Henderson

Yes, Dr. William Epps, Braxton Braxton, and Kanethia Henderson

Adjournment and Next Meeting Date

Committee of the Whole Meeting on February 11, 2020 and

Board Meeting February 25, 2020 at 6 pm






The Meeting was Adjourned

The meeting adjourned at approximately 7:33 p.m.

Motion to adjourn

By: Braxton Nelson Seconded by: Dr. William Epps

There was no notable discussion on the motion.