Board recordsIvy Preparatory Academy
Ivy Preparatory Academy · Governing Board

Minutes: Regular Meeting

Tuesday, January 28, 2020 at 6:00 pm 1807 Memorial Dr.
Approved All documents for this meeting

Attendance: 5 present · 3 absent

  • Braxton Nelson · arrived 15 min late
  • Dr. Charcia M. Nichols (NON-voting; Executive Director)
  • Dr. William Epps (committee member)
  • Mrs. Laticia Sharp (NON-voting; Chief Financial Officer)
  • Ms. Kanethia Henderson (committee member)
  • Dr. Sonya Okoli · not present
  • Erlene McKee · not present
  • Victor Tate (board member) · not present

  1. Ivy Preparatory Academy

    Held at the following location: Ivy Preparatory Academy @Kirkwood 1807 Memorial Drive, SE Atlanta, GA 30317

    Below is an agenda of items scheduled to be considered. Unless otherwise stated, items may be taken out of the order presented on the agenda at the discretion of the chair.

    Reasonable efforts will be made to assist and accommodate persons with a disability. Please contact Dr. Charcia Nichols at 404-622-2727. Request should be made as early as possible to arrange the accommodations, no later than 24 hours prior to the meeting

  2. Routine Business

    Approval of Agenda


    Motion Carried

    Approve Agenda

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, with corrections of changing Grievance Update to Staff Concern.

    Dr. William Epps, Braxton Nelson, and Kanethia Henderson

  3. Oral Reports

    Head of Schools - Network Report- Dr. Charcia Nichols

    Chief Financial Officer-Financial Report- Mrs. Sharp


  4. Consent Items

    Approval of Minutes from December 17, 2019 Board Meeting

    Approval of Head of School Report

    Approval of Financial Report


    Motion Carried

    Approve all Consent Items

    Moved by Ms. Kanethia Henderson (committee member), seconded by Dr. William Epps (committee member)

    Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

  5. Welcome and Vision/Mission

    Meeting Call to order: Dr. William Epps at 6:30 p.m.

    Roll Call: Dr. William Epps

    Vision:

    The Ivy Preparatory Academy for Girls at Kirkwood cultivates leaders who manifest change in the world.

    Mission:

    The Ivy Preparatory Academy for Girls at Kirkwood fosters a culture of collaboration, passion for learning, integrity, and servant leadership.

  6. Information Items

    Accreditation Updates: February 3, 2020

    SCSC Monitoring Visit Updates

    Project Lead the Way

    Staff Concern


    All items were address during the Head of School Report

  7. Public Comment

    Public Comment was given by parents regarding the gift program.



  8. Strategic Planning and Development

    Committee of the Whole Report

    • Board Fundraising: Currently have a 150K Campaign
    • Board Recruitment: Dr. Sonya Okili, was given the opportunity to speak at the meeting to provide us with background information on her experience and community involvement.
    • Board Retreat: The dates have not been finalized for the retreat. The date will be finalized after next Committee of the whole meeting
    • Property: The two vacant parcel next to the school are ready to be rented. New signage in front of the school has been installed.




  9. Action Items

    Approval of Budget Hearing Dates

    Approval of Board Retreat Dates

    Approval of Board Attorney

    Approval of Policies:

    1. Scholar Reporting Abuse
    2. Grading Procedures
    3. Scholar Attendance
    4. Scholar Ceremonies
    5. Governance Policy
    6. Student Based Enterprise
    7. Seclusion and Restraint
    Motion Carried

    Approval of Budget Hearing Dates: February 11 and February 25, 2020

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

    Motion Carried

    Approve the following policies: Scholar Reporting Abuse, Grading Procedures, Scholar Attendance, Scholar Ceremonies, Governance Policy, Student Based Enterprise and Seclusion and Restraint

    Moved by Ms. Kanethia Henderson (committee member), seconded by Braxton Nelson

    Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

    Motion Carried

    Project Lead the Way Budget

    Moved by Dr. William Epps (committee member), seconded by Braxton Nelson

    Yes, Dr. William Epps, Braxton Epps, and Kanethia Henderson

    Motion Carried

    Approve 8th grade New Orleans Trip

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)

    Yes, Dr. William Epps, Braxton Nelson, and Kanethia Henderson

    Motion Carried

    Approve After School Food Service

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Dr. William Epps, Braxton Nelson and Kanethia Henderson

    Motion Carried

    Approve Dr. Sonya Okoli as the newest Board Member

    Moved by Dr. William Epps (committee member), seconded by Ms. Kanethia Henderson (committee member)

    Yes, Dr. William Epps, Braxton Braxton, and Kanethia Henderson

  10. Adjournment and Next Meeting Date

    Committee of the Whole Meeting on February 11, 2020 and

    Board Meeting February 25, 2020 at 6 pm






  11. The Meeting was Adjourned

    The meeting adjourned at approximately 7:33 p.m.

    Motion Carried

    Motion to adjourn

    Moved by Braxton Nelson, seconded by Dr. William Epps (committee member)